Patriot Enterprises LLC
Clerical and Administrative Assistant – Mid
Patriot Enterprises LLC, Arlington, Texas, United States, 76000
Clerical and Administrative Assistant – Mid
Description:
Provide general administrative support and perform clerical functions such as preparing correspondence, assisting with travel vouchers, receiving visitors, arranging conference calls, and scheduling meetings.
Duties and Responsibilities
Lead calendar standardization across assigned offices, ensuring invite metadata and six‑month recurring refresh practices are followed.
Coordinate complex, multi‑stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
Oversee weekly tasker communications and staff‑meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
Coordinate distinguished visitor engagements end‑to‑end with Security Manager, ensuring pre‑clearance and escorts are aligned with visit requirements.
Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI‑compliant practices.
Lead routine updates to org charts/rosters; integrate changes with Business Operations Directorate.
Education and Experience
Bachelor's degree.
Minimum of 5 years performing duties described above.
Must be a United States citizen.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Business Consulting and Services
Irving, TX – $100,344.00–$147,390.00 (2 weeks ago)
Irving, TX – $71,040.00–$106,440.00 (1 week ago)
Dallas, TX – $58,800.09–$70,582.62 (3 days ago)
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Provide general administrative support and perform clerical functions such as preparing correspondence, assisting with travel vouchers, receiving visitors, arranging conference calls, and scheduling meetings.
Duties and Responsibilities
Lead calendar standardization across assigned offices, ensuring invite metadata and six‑month recurring refresh practices are followed.
Coordinate complex, multi‑stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
Oversee weekly tasker communications and staff‑meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
Coordinate distinguished visitor engagements end‑to‑end with Security Manager, ensuring pre‑clearance and escorts are aligned with visit requirements.
Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI‑compliant practices.
Lead routine updates to org charts/rosters; integrate changes with Business Operations Directorate.
Education and Experience
Bachelor's degree.
Minimum of 5 years performing duties described above.
Must be a United States citizen.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Business Consulting and Services
Irving, TX – $100,344.00–$147,390.00 (2 weeks ago)
Irving, TX – $71,040.00–$106,440.00 (1 week ago)
Dallas, TX – $58,800.09–$70,582.62 (3 days ago)
#J-18808-Ljbffr