Receptionist

Overview The Receptionist will serve as the first point of contact to employees, vendors and customers. The position will answer and transfer multiple lines to appropriate employees or departments. The position will also coordinate incoming & outgoing lobby traffic. The Receptionist will grant access to those entering the building (employees, visitors and vendors).

The Receptionist must display a professional demeanor and appearance at all times. The Receptionist position may be asked to carry out additional functions requested by Human Resources and/or the executive staff.

Responsibilities

Basic administrative functions

Track in and outgoing traffic of employees

Contacts Security for alarm purposes (fire, police, tests, etc.)

Coordinate/contact appropriate departments when state agencies arrive (OSHA, Health Department, Police Department, etc.)

Contact Security to report parking issues

Manages incoming traffic & visitor check-ins, logs, and badges

Assist with special projects for Human Resources

Knowledge

Intermediate Microsoft Office knowledge such as Word, Excel, and Outlook.

Typing & data entry skills (at least 30 WPM)

Microsoft Teams Software

Knowledge of general office duties (filing, faxing, and copying)

Education

High School diploma or equivalent

Requirements

Previous receptionist, general office and or administrative experience (minimum 2 years)

Intermediate MS Office Skills specifically Word & Excel

Professional, outgoing personality & demeanor.

Seniority level Associate

Employment type Full-time

Job function Administrative

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