ProPivotal
Senior Assistant to Faculty Leadership
We’re hiring a
Senior Assistant to Faculty Leadership
to provide high-level administrative support for a prominent faculty member with an intense schedule. The role focuses on calendar coordination, course logistics, guest travel arrangements, and academic event planning. Ideal for detail-oriented professionals who thrive in dynamic, mission-driven environments.
Why You’ll Want This Job
Earn up to $40 an hour while working in a dynamic, high-visibility academic environment
Every day brings variety: from managing a packed calendar to preparing course materials and assisting with exciting university events
Work with autonomy while staying closely connected to a collaborative, fast-paced team
Be the right hand to a visionary leader with influence across academics and external ventures
Build real-world experience in academic operations and executive support — a great stepping stone for career growth
Key Responsibilities
Own the day-to-day management of a high-volume calendar, coordinating real-time changes and availability windows
Prepare academic course materials, including syllabi and course packets; manage student waitlists before each semester
Organize logistics for annual conferences, small workshops, and student engagement events (e.g., dinners)
Coordinate travel and accommodations for guest speakers and academic visitors
Stay in frequent contact with the Faculty Director to ensure alignment across activities and meetings
Requirements
3+ years of recent administrative experience in an office or academic setting
Proficiency with Google Calendar, Zoom, Asana, and Outlook
Strong communication and organizational skills under tight deadlines
Preferred Skills
Experience managing course logistics or enrollment
Familiarity with academic or nonprofit event coordination
Ability to handle shifting priorities and fast-changing schedules
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
#J-18808-Ljbffr
We’re hiring a
Senior Assistant to Faculty Leadership
to provide high-level administrative support for a prominent faculty member with an intense schedule. The role focuses on calendar coordination, course logistics, guest travel arrangements, and academic event planning. Ideal for detail-oriented professionals who thrive in dynamic, mission-driven environments.
Why You’ll Want This Job
Earn up to $40 an hour while working in a dynamic, high-visibility academic environment
Every day brings variety: from managing a packed calendar to preparing course materials and assisting with exciting university events
Work with autonomy while staying closely connected to a collaborative, fast-paced team
Be the right hand to a visionary leader with influence across academics and external ventures
Build real-world experience in academic operations and executive support — a great stepping stone for career growth
Key Responsibilities
Own the day-to-day management of a high-volume calendar, coordinating real-time changes and availability windows
Prepare academic course materials, including syllabi and course packets; manage student waitlists before each semester
Organize logistics for annual conferences, small workshops, and student engagement events (e.g., dinners)
Coordinate travel and accommodations for guest speakers and academic visitors
Stay in frequent contact with the Faculty Director to ensure alignment across activities and meetings
Requirements
3+ years of recent administrative experience in an office or academic setting
Proficiency with Google Calendar, Zoom, Asana, and Outlook
Strong communication and organizational skills under tight deadlines
Preferred Skills
Experience managing course logistics or enrollment
Familiarity with academic or nonprofit event coordination
Ability to handle shifting priorities and fast-changing schedules
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
#J-18808-Ljbffr