Administrative Assistant Job at Clearance Jobs in Dayton

divh2Administrative Assistant/h2pThe Administrative Assistant will have the ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and sensitive matters with discretion. Completes a broad range of administrative tasks for the AD-S, CAE, and Deputy CAE including managing an extremely active calendar of appointments; assistance with MHS transition activities; composing and proofreading correspondence that are sometimes sensitive in nature; arranging complex and detailed travel plans, itineraries, and agendas./ppEssential Job Functions:/pulliAnswer and direct phone calls, take messages, and handle correspondence/liliSchedule meetings, appointments, and travel arrangements for managers or supervisors/liliMaintain filing systems, both electronic and physical/liliPrepare reports, memos, invoices, letters, and other documents/liliAssist with data entry, document management, and record keeping/liliGreet visitors and provide general support to clients and staff/liliOrder office supplies and maintain inventory/liliHelp prepare for meetings and take accurate meeting minutes/liliPerform basic bookkeeping and expense tracking/liliEnsure the office environment remains professional, organized, and efficient/li/ulpEducation Experience:/pulliHigh school diploma or equivalent; associates or bachelors degree preferred/liliProven experience as an administrative assistant, office assistant, or in a similar role/liliProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)/liliStrong written and verbal communication skills/liliExcellent time management and organizational skills/liliAbility to multitask and prioritize daily workload/liliDiscretion and confidentiality are essential/liliFamiliarity with office equipment (printers, fax machines, etc.)/li/ulpKnowledge Skills:/pulliExperience with scheduling tools or project management software/liliBasic knowledge of accounting or database systems/liliCustomer service experience/li/ulpSecurity Clearance: Secret Clearance/ppIntrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers diverse and complex challenges./ppIntrepid Acquisition Holdings, LLC. (IAH and/or Company) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran./p/div