Executive Assistant Job at Illinois Staffing in Deerfield

Executive Assistant Position

We are looking for an experienced Executive Assistant to join our team in Deerfield, Illinois. This is a long-term contract position where you will play a pivotal role in supporting senior leadership and ensuring smooth day-to-day operations. The ideal candidate will have exceptional organizational skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently.

Responsibilities:

• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.
• Prepare detailed meeting agendas and create high-quality PowerPoint presentations for leadership discussions.
• Handle expense reports, ensuring accuracy and timely submission.
• Coordinate meetings, including logistics, scheduling, and follow-ups.
• Generate and maintain reports to support business processes and decision-making.
• Collaborate with the Office Coordinator to ensure the seamless functioning of the branch office.
• Provide daily administrative support to executives, addressing ad-hoc needs and requests.
• Arrange and oversee travel plans, including booking transportation and accommodations.
• Act as a liaison between executives and internal teams to facilitate communication and collaboration.

Requirements:

• At least 5 years of administrative experience, preferably in a corporate environment.
• Ability to work independently while also thriving in a team-oriented setting.
• Proactive decision-making skills and the ability to anticipate needs.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, including Outlook and PowerPoint.
• Excellent organizational skills with a strong attention to detail and follow-through.
• Experience using Concur for expense management.
• A bachelor's degree is preferred but not required.