Front Office Assistant Job at Nevada Staffing in Carson City

divh2Front Office Assistant/h2pRobert Half is seeking a dedicated Front Office Assistant to join a non-profit organization in Carson City, Nevada. In this role, you will provide essential administrative support, ensuring smooth operations and effective communication with clients. This is a contract to permanent position within the non-profit sector, offering an excellent opportunity to contribute to impactful programs in our community while developing your attention to detail skills./ppResponsibilities:/pulliMaintain ongoing email communication with external vendors and customers addressing inquiries about program requirements, payments, and necessary documentation./liliStay informed on program guidelines and provide accurate information to clients./liliAssist in gathering required documentation, preparing mail-outs for client status updates./liliEnsure all documents sent to applicants, and clients are complete and accurate./liliInput data and updates into relevant software systems to maintain accurate records./liliOrganize and maintain agency files, including creating new files, updating existing ones, and purging outdated records as directed./liliSupport the department with general administrative tasks to ensure compliance and efficient workflow./liliAnswering phone inquiries and providing support as needed./liliProcessing customer payments electronically and updating Excel spreadsheets./lipRequirements:/pulliMinimum of 3 years of experience in administrative roles./liliProficiency in administrative tasks such as answering inbound calls, managing email correspondence, and data entry./liliStrong familiarity with Microsoft Excel and Microsoft Outlook for efficient communication and record-keeping./liliAbility to handle receptionist duties, including greeting visitors and managing inquiries./liliExperience in processing electronic payments and maintaining accurate financial records./liliExceptional organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment./liliExcellent communication skills, both written and verbal, to interact effectively with clients and team members./liliAttention to detail and the ability to maintain confidentiality when handling sensitive information./li/ul/ul/div