Administrative Assistant Job at New Mexico Staffing in Las Cruces

divh2Administrative Assistant/h2pLas Cruces, NM, USA | Construction Materials Testing | Full Time/ppThompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination./ppKey Responsibilities/pulliAdministrative Clerical Support/liliManage and coordinate schedules for assigned personnel/liliPrepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions/liliReview and edit outgoing materials for accuracy and clarity/liliCreate and maintain project and activity files/liliPrepare project setup information and billing profiles/liliMaintain records of engineer licensure, training, and certifications/liliDraft PowerPoint presentations for client meetings/liliPrepare agendas and meeting notes for staff and in-house meetings/liliMaintain client information and assist with client communications/liliAssist with billing, invoice review, and project expenditure tracking/liliMaintain laboratory test logs and transfer data to accounting/li/ulpAdditional Responsibilities/pulliServe as backup for answering phones and receptionist duties/liliProvide backup support for ordering and tracking office supplies/liliAssist with planning company events/liliEnsure all work complies with Thompson Holdings Health, Safety Environmental Management System, policies, and procedures/liliActively participate in safety meetings, toolbox talks, and safety initiatives/liliPerform other duties as assigned/li/ulpQualifications/pulliMinimum Requirements/liliHigh School diploma or equivalent required; Associates degree in a relevant field preferred/lili35 years of administrative experience in a professional office environment/liliValid drivers license/liliStrong written and verbal communication skills/liliProficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred/liliWillingness to work flexible schedules and overtime as needed/liliAbility to work on-site in a heavy construction setting/liliFlexibility and willingness to travel when needed/li/ulpPhysical Requirements/pulliAbility to sit for extended periods and operate office equipment/liliAbility to stoop, bend, and file documents/liliEffective verbal and written communication skills/liliAbility to safely operate a motor vehicle/liliAbility to lift and carry up to 25 lbs/li/ulpAbout Thompson Engineering/ppFounded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required./p/div