Payroll Administrator

Payroll Specialist Join a Leader in the Industry At Jackson Demolition, we don’t just move earth and steel; we build the foundations for progress. As a premier force in the demolition and asset recovery sector, our success is driven by precision, safety, and a dedicated workforce. We are currently looking for a Payroll Specialist who mirrors our commitment to excellence—someone who thrives in a technical, detail-oriented environment and wants to play a pivotal role in our company’s digital transformation. If you are a "silent powerhouse" looking for a stable yet dynamic career where your expertise directly impacts our team's success, we want to hear from you. Position Overview Jackson Demolition is seeking a highly methodical and detail-oriented Payroll Specialist to manage complex weekly payroll operations for our two distinct business entities. This role is the technical backbone of our compensation system. Due to the high stakes of construction compliance and the nuances of our system integrations, we utilize a parallel-entry workflow between ADP Workforce Now and Sage 300 CRE. We are a dynamic organization actively working on new software initiatives to improve the efficiency and accuracy of our payroll systems. The successful candidate will ensure our field and office staff across both entities are paid accurately while demonstrating the flexibility to adapt to an ever-changing technical and regulatory environment. Key Responsibilities 1. High-Precision Weekly Payroll Parallel System Entry: Execute weekly payroll by entering data into both Sage 300 CRE and ADP Workforce Now. This dual-entry process serves as a safeguard to ensure data integrity and prevent system corruption. Complex Data Collection: Collect, verify, and organize timesheets and expense reports from various departments, including shop punch sheets and jobsite-specific templates for both entities. Reconciliation & Balancing: Conduct a multi-stage reconciliation process (gross pay, deductions, and net pay) between systems before final processing. Construction Pay Rules: Manage and apply complex pay rules, including daily overtime (1.5x after 8 hours) and double-time for Sunday work as dictated by union contracts. 2. System Management & Synchronization Payroll Profile Setup: Initialize and manage payroll profiles for new hires in ADP and establish the critical link to Sage 300 CRE using unique Position ID tracking. Data Maintenance: Maintain meticulous historical logs within Sage for all pay rate changes, tax withholding updates, and payroll-related employee data. Direct Deposit & Deductions: Manage all electronic payment setups and recurring deductions (e.g., garnishments, 401k loans) across both systems. 3. Compliance: Union & Prevailing Wage Certified Payroll: Identify and flag work performed on "prevailing wage" projects. Generate and submit weekly Federal and State Certified Payroll reports (e.g., WH-347). NYDOL 2026 Compliance: Ensure full compliance with the 2026 NYDOL electronic reporting guidelines, including the mandatory submission of payroll records through the state's designated online portal/system. Union Administration: Interpret and apply union contract updates annually. Manage monthly remittance reports, fringe benefit calculations, and union dues payments. HR Compliance Vigilance: Utilize relevant HR knowledge to identify potential areas of non-compliance—such as labor law discrepancies or classification errors—and coordinate proactively with appropriate team members to report and resolve issues. 4. Deductions, Leave, & Tax Administration 401(k) Administration: Manually update 401(k) elections in both Sage and ADP and monitor annual contribution limits to ensure legal compliance. Multi-State Tax Setup: Configure tax and workers' compensation profiles for new states as the company expands its geographic footprint. Leave Pay Tracking: Ensure paid leave (PFLA, Vacation, Sick) is accurately coded and deducted from accrual banks within the payroll cycle. Qualifications & Education Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent professional experience and payroll certifications (e.g., CPP or FPC) will also be highly valued. Experience: 3-5+ years of dedicated payroll experience, specifically within the construction or demolition industry. System Proficiency: Strong working knowledge of ADP Workforce Now and Sage 300 CRE is required. Technical Skills: Advanced Excel skills for data export, auditing, and report generation. Compliance Knowledge: Extensive experience with Union payroll, Prevailing Wage/Davis-Bacon Act, and Certified Payroll reporting. Must possess a strong understanding of HR compliance to spot risks and facilitate resolution. Attributes: Exceptional attention to detail, a process-oriented mindset, and the ability to adapt to an ever-changing software environment as we modernize our systems. Future Strategic Goals & Initiatives The Payroll Specialist will be a key stakeholder in our ongoing modernization efforts: Software Innovation: Actively participate in the implementation of new software initiatives designed to automate manual workflows and improve system efficiency. Process Documentation: Assist in the ongoing development of Standard Operating Procedures (SOPs) as payroll software and regulations evolve. Why Apply? At Jackson Demolition, we value the precision and dedication it takes to keep a complex operation running smoothly. You won't just be a number here; you will be an essential part of a team that respects your expertise and relies on your accuracy. We offer competitive compensation, a supportive management team, and the opportunity to be at the forefront of our technological evolution. Ready to bring your powerhouse skills to our team? Apply today and help us show the industry: We got it Down.