Legal Secretary/Paralegal – Civil Litigation Job at Haight Brown & Bonesteel in

Haight Brown & Bonesteel is seeking a detail-driven and proactive professional to fill a hybrid Legal Secretary/Paralegal role supporting our attorneys in civil litigation. This position combines substantive paralegal work with essential administrative responsibilities, making it ideal for candidates who thrive when utilizing both skill sets. You will work with exceptional attorneys and legal professionals in a respectful and supportive environment.

Haight is a well-established (over 85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices.

This job requires daily commuting with no remote work offered.

Duties:

Paralegal Responsibilities:

• Research law, investigate facts, index and summarize documents including medical chronologies and depositions
• Prepare and finalize discovery responses, court forms, motions, and other legal documents; review discovery responses from opposing counsel
• File documents in federal and state courts, including e-filing and complex litigation filings
• Prepare documents for service of process; prepare case "shell" documents for use by attorneys as well as generate tables of contents and authorities
• Monitor litigation deadlines and assist in the execution of those deadlines
• Coordinate and schedule depositions; prepare and issue subpoenas
• Schedule and notice independent medical exams (IMEs)
• Assist attorneys with mediations, arbitrations, and trial preparation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, and draft Motions in Limine; coordinate witnesses for trial appearances

Legal Secretary Responsibilities:

• Prepare and finalize correspondence and general office communications
• Schedule meetings and manage attorney calendars
• Review incoming mail for calendaring and distribute to appropriate attorney

Requirements:

• Minimum of 5+ years' experience as a paralegal and/or legal secretary in a law firm specializing in civil litigation on the defense side
• Solid knowledge of state and federal court rules for filing and serving discovery, motions, and pleadings
• Ability to perform legal research, conduct asset searches and basic investigation, draft and issue subpoenas, and draft, summarize, and index discovery and documents
• Experience scanning, coding, uploading, storing, and printing documents, as well as developing and implementing databases to manage, organize, sort, index, analyze, and summarize large volumes of data
• Experience assisting attorneys with mediations, arbitrations, and trials
• Superior organizational and time management skills; excellent attendance and reliability
• High attention to detail; exceptional proofreading skills to ensure that grammar, punctuation, spelling, and formatting are accurate
• Strong interpersonal and communication skills, both verbally and in writing
• High proficiency with Microsoft programs (Word, Outlook, Excel). Knowledge of NetDocuments and CARET Legal is a plus. Ability to learn new software and operating systems.

Our firm culture includes a mix of teamwork, good communication, a work/life balance, and career development opportunities.

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Pay: $70,000–$85,000 per year, depending on experience, with the opportunity to earn up to $10,000 in quarterly bonuses for meeting billable hour requirements on paralegal work

We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance, and flexible spending accounts.

All resume submissions are strictly confidential.