WLPP Law
WLPP Law seeks a Law Firm Administrator.
Reports To: Managing Partners
FLSA Status: Full-Time, Exempt Hours: 32 - 40 hours per week
Salary Range: $90,000 - $110,000 annualized, based upon weekly schedule and placement within the range
For over 40 years, the law firm of WLPP Law has represented homeowners associations, townhome owners associations and condominium owner associations throughout the State of Colorado. Reporting to the Managing Partners, the Law Firm Administrator oversees financial administration, personnel support, and daily operational and administrative functions. This role is central to keeping the firm running smoothly and efficiently. This is an ideal role for a professional who thrives in a law firm environment where responsibilities are broad, processes evolve, and each team member directly contributes to the firm’s success.
Key Responsibilities
Manage all core general ledger practices, including lawyer trust accounts
Manage accounts payable processes
Prepare monthly financial statements and reports for managing partners
Assist with billing questions, processes, and special billing situations
Assist with accounts receivable questions
Prepare year‑end financials and necessary documents for external tax preparation
Process payroll through an online platform and maintain payroll records
Track budgets for office expenses, subscriptions, and vendor agreements
Maintain audit‑ready documentation and ensure compliance with Colorado and federal requirements
Manage and maintain 401(k) plan administration
Maintain excellent relationships with all financial providers
Maintain and enforce office policies and procedures as necessary
Support recruiting by posting open roles, coordinating interviews, and handling new‑hire paperwork
Facilitate employee onboarding and offboarding, including system access and equipment distribution
Maintain employee files, timekeeping records, leave balances, holiday schedule, and master leave calendar
Manage benefits and insurance administration
Prepare and participate in annual review cycle
Administer Colorado‑specific benefits and compliance items
Serve as the first point of contact for employee questions regarding policies, work schedules, payroll, and benefits
Coordinate staff training, celebrations, and team culture efforts to support a strong law firm environment
Operations & Administrative Management
Oversee day‑to‑day office operations including supplies, equipment, vendor relationships, scheduling, and facility upkeep
Coordinate with building management on office lease and property matters
Oversee IT systems and serve as key contact for staff and external vendors
Coordinate management of insurance policies
Serve as the primary contact with all vendors
Maintain office policies, workflows, and internal communication systems
Ensure clean, organized, and efficient office functions that support the team’s work
Manage subscriptions, software licenses, and equipment inventory
Provide administrative support to managing partners and help organize meetings, calendars, and occasional special projects
Qualifications
Bachelor’s degree required, MBA or equivalent preferred
7‑10 years of office or administrative management experience required; 2‑5 years of law firm experience preferred
Knowledge of core general ledger practices, billing, financials, reporting, and payroll processes for a partnership
Familiarity with Colorado employment laws
Experience managing and adhering to rules regarding lawyer trust accounts
Effective oral and written communication skills
Ability to prioritize and manage multiple tasks while adapting to business needs
Ability to work independently with minimal supervision
Skilled in building and sustaining positive and productive relationships
Exceptional organization, diligence, and follow‑through
Experience in developing policies and procedures
Proficient with Microsoft Office, Practice Master/TABS (or similar practice management/law firm billing system), and basic office technology
Physical Requirements
Ability to perform duties in a typical office environment
Occasional lifting of up to 25‑30 pounds may be required
Ability to stand, walk, and sit for extended periods
Additional Eligibility Qualifications
Must be authorized to work in the United States
Must possess a valid driver’s license
Financial accuracy and accountability
Confidentiality, integrity, and sound judgement
Knowledge of law firm ethics
Initiative, planning, resourcefulness, and follow‑through
Knowledge of lawyer trust accounts
Effective communication skills
Operational efficiency and problem‑solving
Ability to learn new software and systems
Positive, solutions‑orientated attitude
Compensation
$90,000.00 - $110,000 annualized, based upon weekly schedule and placement within the range
Actual rate of pay will be determined based upon factors such as experience, education, and job‑related skills
Benefits
Medical insurance
Dental and vision insurance offered
Paid time off
Paid holidays
Leave benefits
401(k) plan
Long‑term disability insurance
Professional development support
Equal Opportunity Statement WLPP Law is an Equal Opportunity Employer. We comply with all federal, state, and local laws, including the Colorado Anti-Discrimination Act. We do not discriminate against any applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, gender identity or expression, pregnancy, family status, age, disability, genetic information, military or veteran status, or any other protected status. WLPP Law complies with Colorado’s Equal Pay for Equal Work Act and the Job Application Fairness Act.
To Apply Qualified candidates may submit a cover letter and resume to: amy@alignedintegration.com
Application Deadline: January 30, 2026
#J-18808-Ljbffr
FLSA Status: Full-Time, Exempt Hours: 32 - 40 hours per week
Salary Range: $90,000 - $110,000 annualized, based upon weekly schedule and placement within the range
For over 40 years, the law firm of WLPP Law has represented homeowners associations, townhome owners associations and condominium owner associations throughout the State of Colorado. Reporting to the Managing Partners, the Law Firm Administrator oversees financial administration, personnel support, and daily operational and administrative functions. This role is central to keeping the firm running smoothly and efficiently. This is an ideal role for a professional who thrives in a law firm environment where responsibilities are broad, processes evolve, and each team member directly contributes to the firm’s success.
Key Responsibilities
Manage all core general ledger practices, including lawyer trust accounts
Manage accounts payable processes
Prepare monthly financial statements and reports for managing partners
Assist with billing questions, processes, and special billing situations
Assist with accounts receivable questions
Prepare year‑end financials and necessary documents for external tax preparation
Process payroll through an online platform and maintain payroll records
Track budgets for office expenses, subscriptions, and vendor agreements
Maintain audit‑ready documentation and ensure compliance with Colorado and federal requirements
Manage and maintain 401(k) plan administration
Maintain excellent relationships with all financial providers
Maintain and enforce office policies and procedures as necessary
Support recruiting by posting open roles, coordinating interviews, and handling new‑hire paperwork
Facilitate employee onboarding and offboarding, including system access and equipment distribution
Maintain employee files, timekeeping records, leave balances, holiday schedule, and master leave calendar
Manage benefits and insurance administration
Prepare and participate in annual review cycle
Administer Colorado‑specific benefits and compliance items
Serve as the first point of contact for employee questions regarding policies, work schedules, payroll, and benefits
Coordinate staff training, celebrations, and team culture efforts to support a strong law firm environment
Operations & Administrative Management
Oversee day‑to‑day office operations including supplies, equipment, vendor relationships, scheduling, and facility upkeep
Coordinate with building management on office lease and property matters
Oversee IT systems and serve as key contact for staff and external vendors
Coordinate management of insurance policies
Serve as the primary contact with all vendors
Maintain office policies, workflows, and internal communication systems
Ensure clean, organized, and efficient office functions that support the team’s work
Manage subscriptions, software licenses, and equipment inventory
Provide administrative support to managing partners and help organize meetings, calendars, and occasional special projects
Qualifications
Bachelor’s degree required, MBA or equivalent preferred
7‑10 years of office or administrative management experience required; 2‑5 years of law firm experience preferred
Knowledge of core general ledger practices, billing, financials, reporting, and payroll processes for a partnership
Familiarity with Colorado employment laws
Experience managing and adhering to rules regarding lawyer trust accounts
Effective oral and written communication skills
Ability to prioritize and manage multiple tasks while adapting to business needs
Ability to work independently with minimal supervision
Skilled in building and sustaining positive and productive relationships
Exceptional organization, diligence, and follow‑through
Experience in developing policies and procedures
Proficient with Microsoft Office, Practice Master/TABS (or similar practice management/law firm billing system), and basic office technology
Physical Requirements
Ability to perform duties in a typical office environment
Occasional lifting of up to 25‑30 pounds may be required
Ability to stand, walk, and sit for extended periods
Additional Eligibility Qualifications
Must be authorized to work in the United States
Must possess a valid driver’s license
Financial accuracy and accountability
Confidentiality, integrity, and sound judgement
Knowledge of law firm ethics
Initiative, planning, resourcefulness, and follow‑through
Knowledge of lawyer trust accounts
Effective communication skills
Operational efficiency and problem‑solving
Ability to learn new software and systems
Positive, solutions‑orientated attitude
Compensation
$90,000.00 - $110,000 annualized, based upon weekly schedule and placement within the range
Actual rate of pay will be determined based upon factors such as experience, education, and job‑related skills
Benefits
Medical insurance
Dental and vision insurance offered
Paid time off
Paid holidays
Leave benefits
401(k) plan
Long‑term disability insurance
Professional development support
Equal Opportunity Statement WLPP Law is an Equal Opportunity Employer. We comply with all federal, state, and local laws, including the Colorado Anti-Discrimination Act. We do not discriminate against any applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, gender identity or expression, pregnancy, family status, age, disability, genetic information, military or veteran status, or any other protected status. WLPP Law complies with Colorado’s Equal Pay for Equal Work Act and the Job Application Fairness Act.
To Apply Qualified candidates may submit a cover letter and resume to: amy@alignedintegration.com
Application Deadline: January 30, 2026
#J-18808-Ljbffr