Arts In Wilmington
**Agency**Dept of Health and Human Services**Division**SEC OFFICE - CONTROLLER**Job Classification Title**Accounting Technician III (S)**Position Number**60037628**Grade**NC07The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.**Description of Work**This position serves as an Accounting Technician III within the Eastern Regional Office of the DHHS Controller’s Office, providing specialized accounts payable services for multiple state-operated healthcare institutions. The role independently performs technical accounting tasks using the North Carolina Financial System (NCFS), ensuring accurate and timely processing of financial transactions including invoices, reimbursements, and procurement card reconciliations. The position requires a strong understanding of governmental accounting procedures, attention to detail, and the ability to interpret and apply financial policies and regulations. Work is performed under general supervision and may involve coordination with purchasing, budget, and facility management staff.
Key Duties Include:
– Process matching invoices by verifying receipt of goods, reconciling discrepancies, and entering data into NCFS for payment.
– Audit and enter direct pay invoices without purchase orders into NCFS after verifying coding and approvals.
– Reconcile monthly purchasing card transactions by matching statements with original invoices and verifying account coding.
– Prepare and distribute invoices to institutions, agencies, and individuals for services rendered, and maintain payment tracking logs.
– Review and process employee reimbursement requests, ensuring accuracy, proper documentation, and compliance with electronic payment requirements.
– Enter and reconcile employee travel advance requests in NCFS and ensure timely clearance upon reimbursement.
– Order and maintain inventory of office supplies for the Eastern Controller’s Office, including conducting annual inventory.
– Assist with petty cash audits for regional institutions in coordination with accounting staff.
– Maintain organized filing systems for accounts payable and purchasing card documentation in compliance with HIPAA standards.
– Provide backup support to other accounting technicians and assist with special projects, audits, and historical financial research as needed.**Knowledge Skills and Abilities/Management Preferences**## *Salary Range: $35,984.00- $62,971.00**Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.**The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:** Proven experience in processing high-volume accounts payable transactions, including invoice matching, batching, and reconciliation using enterprise financial systems such as NCFS.* Demonstrated Experience in identifying and resolving discrepancies in financial data by applying departmental procedures and interpreting relevant fiscal guidelines..* Hands on experience in maintaining organized financial records and documentation to support audits, reporting requirements, and HIPAA-compliant filing systems.## **The Posting Will Close At 11:59 P.M. The Night Before The End Date**## **About DHHS Office of the Controller:**The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for DHHS.## **Supplemental Contact Information:**The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.*Application Process***Be sure to complete the application in its entirety.***Resumes will not be accepted in lieu of completing this application.*· Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.· Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.· If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.· Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.· Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.· Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of CredentialEvaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.· For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.*Degree/College Credit Verification:*Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.*Veterans’ and National Guard Preference:*· Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.· Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.· Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the #J-18808-Ljbffr
Key Duties Include:
– Process matching invoices by verifying receipt of goods, reconciling discrepancies, and entering data into NCFS for payment.
– Audit and enter direct pay invoices without purchase orders into NCFS after verifying coding and approvals.
– Reconcile monthly purchasing card transactions by matching statements with original invoices and verifying account coding.
– Prepare and distribute invoices to institutions, agencies, and individuals for services rendered, and maintain payment tracking logs.
– Review and process employee reimbursement requests, ensuring accuracy, proper documentation, and compliance with electronic payment requirements.
– Enter and reconcile employee travel advance requests in NCFS and ensure timely clearance upon reimbursement.
– Order and maintain inventory of office supplies for the Eastern Controller’s Office, including conducting annual inventory.
– Assist with petty cash audits for regional institutions in coordination with accounting staff.
– Maintain organized filing systems for accounts payable and purchasing card documentation in compliance with HIPAA standards.
– Provide backup support to other accounting technicians and assist with special projects, audits, and historical financial research as needed.**Knowledge Skills and Abilities/Management Preferences**## *Salary Range: $35,984.00- $62,971.00**Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.**The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:** Proven experience in processing high-volume accounts payable transactions, including invoice matching, batching, and reconciliation using enterprise financial systems such as NCFS.* Demonstrated Experience in identifying and resolving discrepancies in financial data by applying departmental procedures and interpreting relevant fiscal guidelines..* Hands on experience in maintaining organized financial records and documentation to support audits, reporting requirements, and HIPAA-compliant filing systems.## **The Posting Will Close At 11:59 P.M. The Night Before The End Date**## **About DHHS Office of the Controller:**The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for DHHS.## **Supplemental Contact Information:**The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.*Application Process***Be sure to complete the application in its entirety.***Resumes will not be accepted in lieu of completing this application.*· Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.· Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.· If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.· Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.· Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.· Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of CredentialEvaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.· For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.*Degree/College Credit Verification:*Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.*Veterans’ and National Guard Preference:*· Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.· Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.· Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the #J-18808-Ljbffr