Robert Half
Description Jenny Bour with Robert Half is working with a growing company that is seeking a highly organized and proactive Executive Assistant to provide high‑level administrative and strategic support to senior leaders, including the CFO and executive team. This Executive Assistant role is ideal for someone who thrives in a fast‑paced environment, exercises sound judgment with confidential information, and enjoys being a true partner to leadership. The Executive Assistant will play a key role in coordinating priorities, facilitating communication across teams, and ensuring day‑to‑day operations run smoothly. This position offers competitive compensation and benefits package with a growing company in the Getzville, NY area! Key Responsibilities
- Provide direct support to members of the executive leadership team
- Arrange international travel, manage visa requirements for travel, manage itineraries, and assist with expense tracking
- Manage complex calendars, schedule meetings, and ensure leaders are fully prepared with agendas and materials
- Draft, review, and manage internal and external communications including emails, memos, presentations, and reports
- Act as a liaison between executives and internal teams including HR, operations, and leadership
- Track projects and initiatives, follow up on action items, and help ensure deadlines are met
- Support cross‑functional collaboration, planning efforts, and decision‑making processes
- Handle sensitive and confidential information with discretion
- Approve invoices related to office management activities
- Represent executives in meetings when appropriate
- Maintain organized records and provide accurate information to support executive decision‑making
- Support the planning of off‑site meetings and conferences
- Oversee office‑related needs such as ordering supplies, managing team lunches, mail coordination, and credit card programs
- Maintain documentation related to office operations, including auto lease and invoice oversight
- 4+ years of experience in an Executive Assistant or similar level role
- Bachelor's degree preferred
- **Must have experience with international travel arrangements
- Exceptional organizational and time‑management skills
- High level of professionalism, discretion, and integrity
- Strong written and verbal communication abilities
- Business awareness with the ability to anticipate executive needs
- Advanced proficiency with Outlook, Excel, Teams, and messaging platforms
- Excellent interpersonal skills with the ability to build relationships at all levels
- Ability to work independently while collaborating across teams