Neurelis, Inc.
Temporary, Receptionist/Office Assistant
Neurelis, Inc., San Diego, California, United States, 92189
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Temporary, Receptionist/Office Assistant
role at
Neurelis, Inc.
This range is provided by Neurelis, Inc. Your actual pay will be based on your skills and experience—talk with your recruiter to learn more.
Base pay range $25.00/hr - $33.00/hr
Job Summary/Objective We are looking for a Temporary Receptionist/Office Assistant to handle client‑facing duties as well as general office management tasks and administrative support. The person must have excellent communication, time‑management, multitasking skills, a positive attitude, and a strong work ethic. This role will cover a maternity leave.
Essential Job Functions
Work Hours: (M‑TH, 7:30 am‑4:00 pm)
Welcome guests and visitors: Greet guests, notify the person(s) they are meeting, offer drinks, courtesy of restroom location, and Wi‑Fi.
Reception area: Keep the area clean, lights and water fountain on, and provide up‑to‑date magazines.
Café maintenance: Keep the area clean and stocked with coffee supplies; load and empty dishwashers as scheduled.
Coffee machine maintenance: Clean daily and perform a full cleaning cycle on Fridays.
Concierge information: Maintain a binder/webpage with recommendations of restaurants, hotels, print options, safety info, and maps.
Calendar maintenance: Support accurate scheduling in the shared Outlook calendar across departments.
Field employee support: Track arrivals and assist employees visiting headquarters.
New hire onboarding support: Maintain welcome packets, print documents, set up desks, and procure swag.
Property management liaison: Submit work orders via Building Engines for plumbing, lighting, and janitorial needs.
Conference room management: Ensure rooms are clean, stocked, and prepared per executive calendars.
Catering support: Coordinate supplies, set‑up, and clean‑up for meetings and vendor deliveries.
Office supplies: Inventory and restock weekly; maintain a supplies checklist.
Kitchen supplies: Inventory and restock weekly.
General inventory maintenance: Manage office, kitchen, and storage supplies and orders.
Company material orders: Work with vendors to order apparel and office supplies.
Office refrigerator maintenance: Daily inventory and restock; remove expired items.
Mail collection and distribution: Pick up mail, print shipping labels, and send packages via FedEx/UPS.
Safety committee: Member of the committee, maintain procedures, and monitor the logbook.
Partnership: Work closely with the Admin team and lead bi‑weekly admin meetings.
Projects: Assist with various company projects.
Budget management: Maintain budgets for supplies and lunches, and explore savings opportunities.
Competency (Knowledge, Skills, and Abilities)
Creates an organized filing system.
Exemplary customer service and professional phone manner.
High work ethic and overachieving attitude.
Strong verbal and written communication skills.
Preferred pharmaceutical industry experience.
Proactive with initiative and independent decision‑making.
Personal Performance Factors
Demonstrates a strong work ethic.
Shows initiative and holds self accountable.
Lives and advances Neurelis culture and values.
Operates with integrity and tact.
Exhibits sound judgment and decision‑making ability.
Minimum Education and Experience Required
High School diploma with some college or equivalent experience.
2+ years of experience as an Office Assistant or Administrative Assistant.
Strong Outlook skills and multitasking ability.
Preferred Education and Experience None specified.
Seniority level
Entry level
Employment type
Temporary
Job function
Administrative
Industry: Pharmaceutical Manufacturing
EEO Statement Neurelis, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other protected characteristic.
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Temporary, Receptionist/Office Assistant
role at
Neurelis, Inc.
This range is provided by Neurelis, Inc. Your actual pay will be based on your skills and experience—talk with your recruiter to learn more.
Base pay range $25.00/hr - $33.00/hr
Job Summary/Objective We are looking for a Temporary Receptionist/Office Assistant to handle client‑facing duties as well as general office management tasks and administrative support. The person must have excellent communication, time‑management, multitasking skills, a positive attitude, and a strong work ethic. This role will cover a maternity leave.
Essential Job Functions
Work Hours: (M‑TH, 7:30 am‑4:00 pm)
Welcome guests and visitors: Greet guests, notify the person(s) they are meeting, offer drinks, courtesy of restroom location, and Wi‑Fi.
Reception area: Keep the area clean, lights and water fountain on, and provide up‑to‑date magazines.
Café maintenance: Keep the area clean and stocked with coffee supplies; load and empty dishwashers as scheduled.
Coffee machine maintenance: Clean daily and perform a full cleaning cycle on Fridays.
Concierge information: Maintain a binder/webpage with recommendations of restaurants, hotels, print options, safety info, and maps.
Calendar maintenance: Support accurate scheduling in the shared Outlook calendar across departments.
Field employee support: Track arrivals and assist employees visiting headquarters.
New hire onboarding support: Maintain welcome packets, print documents, set up desks, and procure swag.
Property management liaison: Submit work orders via Building Engines for plumbing, lighting, and janitorial needs.
Conference room management: Ensure rooms are clean, stocked, and prepared per executive calendars.
Catering support: Coordinate supplies, set‑up, and clean‑up for meetings and vendor deliveries.
Office supplies: Inventory and restock weekly; maintain a supplies checklist.
Kitchen supplies: Inventory and restock weekly.
General inventory maintenance: Manage office, kitchen, and storage supplies and orders.
Company material orders: Work with vendors to order apparel and office supplies.
Office refrigerator maintenance: Daily inventory and restock; remove expired items.
Mail collection and distribution: Pick up mail, print shipping labels, and send packages via FedEx/UPS.
Safety committee: Member of the committee, maintain procedures, and monitor the logbook.
Partnership: Work closely with the Admin team and lead bi‑weekly admin meetings.
Projects: Assist with various company projects.
Budget management: Maintain budgets for supplies and lunches, and explore savings opportunities.
Competency (Knowledge, Skills, and Abilities)
Creates an organized filing system.
Exemplary customer service and professional phone manner.
High work ethic and overachieving attitude.
Strong verbal and written communication skills.
Preferred pharmaceutical industry experience.
Proactive with initiative and independent decision‑making.
Personal Performance Factors
Demonstrates a strong work ethic.
Shows initiative and holds self accountable.
Lives and advances Neurelis culture and values.
Operates with integrity and tact.
Exhibits sound judgment and decision‑making ability.
Minimum Education and Experience Required
High School diploma with some college or equivalent experience.
2+ years of experience as an Office Assistant or Administrative Assistant.
Strong Outlook skills and multitasking ability.
Preferred Education and Experience None specified.
Seniority level
Entry level
Employment type
Temporary
Job function
Administrative
Industry: Pharmaceutical Manufacturing
EEO Statement Neurelis, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other protected characteristic.
#J-18808-Ljbffr