Beacon Hill
Overview
Our client, a growing global executive search firm in the heart of Downtown Houston, is seeking a Front Office Coordinator to join their Houston office. This person will be the first point of contact for clients and guests and is expected to be highly organized, professional, and polished in a fast‑paced environment. The ideal candidate is proactive, independent, and efficient, capable of managing multiple tasks with minimal supervision. Comfort sitting at the front desk while juggling other office‑related tasks is essential. The coordinator will need to handle last‑minute changes and challenges with urgency and effective solutions, maintaining strong business ethics, honesty, integrity, and discretion.
Base pay range $50,000.00/yr – $60,000.00/yr
This role offers a competitive base salary up to $60k based on experience and a 12% target bonus. Comprehensive benefits and 401(k) options are offered from the date of employment. The position requires in‑office presence Monday through Friday with some hybrid options, and the dress code is business professional.
Responsibilities
Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Act as main contact for all guests and visitors, including scheduling conference rooms, office space, and videoconferences.
Manage Robin reservation system, ensuring no issues with overlapping or canceling reservations.
Prepare and greet new hires on their first day.
Stay abreast of personnel changes throughout the company; know the key players and organizational structure.
Effectively screen calls and take messages in a pleasant and professional manner.
Screen and route unsolicited calls and emails efficiently.
Maintain reception area, conference rooms, and café.
Maintain up‑to‑date phone lists, office map, and general office information.
Provide administrative backup support to consultants on an ad‑hoc basis.
Efficiently organize and prioritize workload for multiple teams and/or projects.
Act as a culture carrier; contribute to office and/or firm initiatives.
Partner with a multitude of stakeholders to develop productive and trusting relationships across the firm.
Foster an environment of collaboration; serve as a team player.
Demonstrate self‑awareness, humility, empathy, and open‑mindedness in the workplace.
Requirements
Minimum 4 years of office/reception experience.
Available to work in‑office Monday through Friday during regular business hours.
Proficient knowledge of all Microsoft Office products; minimum keyboarding skills of 60 wpm.
Excellent verbal, written, and listening communication skills.
Experience dealing with people at all levels of an organization, conveying and receiving often complex and sensitive information in both verbal and written communications.
Preferred Qualifications
Prior guest or customer service experience preferred.
Demonstrate business acumen and financial awareness.
Experience with proprietary database environments.
Demonstrate effective and accurate proofreading and editing skills.
Ability to meet the physical demands of the job, including sitting for long periods, stooping, kneeling, reaching, standing, walking, lifting, pulling, pushing, and speaking.
Benefits Beacon Hill offers a robust benefit package including medical, dental, vision, and federal and state leave programs as required. Upon successful hiring, details regarding benefits will be provided.
Beacon Hill is an equal opportunity employer and encourages individuals with disabilities and/or protected veterans to apply.
California Residents Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Base pay range $50,000.00/yr – $60,000.00/yr
This role offers a competitive base salary up to $60k based on experience and a 12% target bonus. Comprehensive benefits and 401(k) options are offered from the date of employment. The position requires in‑office presence Monday through Friday with some hybrid options, and the dress code is business professional.
Responsibilities
Greet visitors and vendors in a cordial and professional manner and direct them to their respective space.
Act as main contact for all guests and visitors, including scheduling conference rooms, office space, and videoconferences.
Manage Robin reservation system, ensuring no issues with overlapping or canceling reservations.
Prepare and greet new hires on their first day.
Stay abreast of personnel changes throughout the company; know the key players and organizational structure.
Effectively screen calls and take messages in a pleasant and professional manner.
Screen and route unsolicited calls and emails efficiently.
Maintain reception area, conference rooms, and café.
Maintain up‑to‑date phone lists, office map, and general office information.
Provide administrative backup support to consultants on an ad‑hoc basis.
Efficiently organize and prioritize workload for multiple teams and/or projects.
Act as a culture carrier; contribute to office and/or firm initiatives.
Partner with a multitude of stakeholders to develop productive and trusting relationships across the firm.
Foster an environment of collaboration; serve as a team player.
Demonstrate self‑awareness, humility, empathy, and open‑mindedness in the workplace.
Requirements
Minimum 4 years of office/reception experience.
Available to work in‑office Monday through Friday during regular business hours.
Proficient knowledge of all Microsoft Office products; minimum keyboarding skills of 60 wpm.
Excellent verbal, written, and listening communication skills.
Experience dealing with people at all levels of an organization, conveying and receiving often complex and sensitive information in both verbal and written communications.
Preferred Qualifications
Prior guest or customer service experience preferred.
Demonstrate business acumen and financial awareness.
Experience with proprietary database environments.
Demonstrate effective and accurate proofreading and editing skills.
Ability to meet the physical demands of the job, including sitting for long periods, stooping, kneeling, reaching, standing, walking, lifting, pulling, pushing, and speaking.
Benefits Beacon Hill offers a robust benefit package including medical, dental, vision, and federal and state leave programs as required. Upon successful hiring, details regarding benefits will be provided.
Beacon Hill is an equal opportunity employer and encourages individuals with disabilities and/or protected veterans to apply.
California Residents Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#J-18808-Ljbffr