Imagine Staffing Technology, An Imagine Company
Executive Assistant
Imagine Staffing Technology, An Imagine Company, Getzville, New York, United States, 14068
Executive Assistant
Nature & Scope:
Positional Overview:
The Imagine Group is recruiting for a
Executive Assistant
on behalf of our client, an innovative trading firm with an international footprint in
Getzville, NY . They are a leader in the industry providing a tailored, client focused approach to metal trading. Our client has some of the best trading and back‑office talent in the industry and we are currently looking for motivated, high potential employees to support growth in the industry.
In this role, you will provide high-level administrative support to executive leadership, managing complex calendars, coordinating meetings, and handling confidential information with discretion. You will serve as a key liaison between executives, staff, and external partners while supporting daily operations, special projects, and organizational priorities to ensure efficiency and effectiveness. As part of our team, you will enjoy a comprehensive benefits package, including:
Health and dental coverage
401k with match
Short term and long-term disability coverage
15 days of paid vacation
11 paid holidays
Year-end bonus opportunity
Role & Responsibilities:
Supports Executive Leadership team
Calendar & Meeting Management – coordinate complex schedules, prioritize meetings, and ensure executives are prepared with agendas and materials
Draft, review, and manage internal and external communications on behalf of executives (emails, memos, presentations, reports)
Collaborate and communicate with leadership, HR, operations teams
Project Coordination – Track initiatives, follow up on action items, and help ensure deadlines are met across departments
Cross-functional collaboration and involvement in planning, initiatives, and decision support
Information Management – Handle confidential documents, maintain organized records, and support decision-making with accurate data
Travel Planning – Plan travel itineraries, manage expenses, and assist with planning off‑site meetings
Office management – Order and refill supplies, order team lunches, oversight of company mail, credit card program management, auto lease documentation/invoice oversight
Skills & Experience:
Strong computer skills – Outlook, Excel, Teams, WhatsApp are a must
Ability to build strong relationships internally and externally
Excellent interpersonal and communication skills
Ability to maintain confidentiality
Strong organizational, time management, and problem‑solving skills
Must take ownership of responsibilities and tasks
Self‑starter, proactive, and inquisitive
Ability to work independently and collaborate with teams across all levels of the organization
4 or more years of related experience
Multilingual candidates highly desired
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function
Administrative and Strategy/Planning
International Trade and Development
Base Pay Range $65,000.00/yr - $80,000.00/yr
Get notified about new Executive Assistant jobs in
Getzville, NY .
Imagine Staffing Technology, An Imagine Company provided pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
#J-18808-Ljbffr
Positional Overview:
The Imagine Group is recruiting for a
Executive Assistant
on behalf of our client, an innovative trading firm with an international footprint in
Getzville, NY . They are a leader in the industry providing a tailored, client focused approach to metal trading. Our client has some of the best trading and back‑office talent in the industry and we are currently looking for motivated, high potential employees to support growth in the industry.
In this role, you will provide high-level administrative support to executive leadership, managing complex calendars, coordinating meetings, and handling confidential information with discretion. You will serve as a key liaison between executives, staff, and external partners while supporting daily operations, special projects, and organizational priorities to ensure efficiency and effectiveness. As part of our team, you will enjoy a comprehensive benefits package, including:
Health and dental coverage
401k with match
Short term and long-term disability coverage
15 days of paid vacation
11 paid holidays
Year-end bonus opportunity
Role & Responsibilities:
Supports Executive Leadership team
Calendar & Meeting Management – coordinate complex schedules, prioritize meetings, and ensure executives are prepared with agendas and materials
Draft, review, and manage internal and external communications on behalf of executives (emails, memos, presentations, reports)
Collaborate and communicate with leadership, HR, operations teams
Project Coordination – Track initiatives, follow up on action items, and help ensure deadlines are met across departments
Cross-functional collaboration and involvement in planning, initiatives, and decision support
Information Management – Handle confidential documents, maintain organized records, and support decision-making with accurate data
Travel Planning – Plan travel itineraries, manage expenses, and assist with planning off‑site meetings
Office management – Order and refill supplies, order team lunches, oversight of company mail, credit card program management, auto lease documentation/invoice oversight
Skills & Experience:
Strong computer skills – Outlook, Excel, Teams, WhatsApp are a must
Ability to build strong relationships internally and externally
Excellent interpersonal and communication skills
Ability to maintain confidentiality
Strong organizational, time management, and problem‑solving skills
Must take ownership of responsibilities and tasks
Self‑starter, proactive, and inquisitive
Ability to work independently and collaborate with teams across all levels of the organization
4 or more years of related experience
Multilingual candidates highly desired
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function
Administrative and Strategy/Planning
International Trade and Development
Base Pay Range $65,000.00/yr - $80,000.00/yr
Get notified about new Executive Assistant jobs in
Getzville, NY .
Imagine Staffing Technology, An Imagine Company provided pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
#J-18808-Ljbffr