New Mexico Courts
Administrative Assistant 3 #00036345-23200, Full-Time, Perm in Albuquerque, NM
New Mexico Courts, Albuquerque, New Mexico, United States, 87101
Administrative Assistant 3 (#00036345-23200)
Location:
Albuquerque, NM |
Employment Type:
Full‑time, Permanent |
Business Unit:
23200 |
Opening Date:
01‑06‑2026 |
Close Date:
01‑13‑2026 |
Pay Range:
$21.95 – $27.44 per hour
Job Overview The Second Judicial District Court’s Children’s Court Hearing Office Division is hiring an Administrative Assistant to support court operations, provide customer service, coordinate projects, and maintain office systems.
Responsibilities
Plan, organize, and coordinate day‑to‑day and long‑term projects.
Prepare procurement requests, bids, and quotes.
Distribute materials, agendas, minutes, and documents.
Perform data entry, electronic filing, copying, mailing, and record dissemination.
Draft, proofread, edit, and manage timely processing of documents, correspondence, and records.
Maintain rosters for committees and groups.
Serve as liaison with court staff, state agencies, attorneys, and the public.
Manage dockets and calendars, including hearings, deadlines, and appointments.
Coordinate and schedule meetings, facilities, training, testing, vehicles, travel, staff, and video/teleconference technology.
Answer phones, provide customer service, and greet visitors.
Demonstrate conflict resolution and de‑escalation skills while providing customer service.
Track information and data using electronic databases.
Compile and prepare statistical reports, certificates, fliers, brochures, and business cards.
Develop presentations as needed.
Route files, mail, and records to appropriate destinations.
Monitor, track, refer, and orient program participants.
Maintain and purge customer files, including confidential information.
Coordinate employee identification, security access, and validate parking.
Track and prepare travel or reimbursement requests.
Coordinate services with outside agencies.
Reconcile incoming monies.
Train employees in day‑to‑day procedures and office functions.
Analyze procedures as needed.
Mentor new Administrative Assistants and other court staff.
Prepare orders and referrals for judicial processes.
Qualifications
High school diploma or GED (minimum).
Four (4) years of experience providing administrative, secretarial, or clerical support, customer service, phone answering, front‑desk work, handling money, and related field.
Advanced knowledge of customer service, office management practices, project management techniques, general office practices, and prioritization.
Excellent oral and written communications, time management, attention to detail, organizational skills, and MS Office proficiency.
Additional post‑secondary education may substitute up to one (1) year of experience (30 semester hours equaling one year).
Benefits
Medical/Dental/Vision/ Prescription (Rx) Insurance Programs, Short‑Term and Long‑Term Disability Insurance, and Employee Assistance Program.
State paid life insurance, supplemental and dependent life insurance.
Optional flexible spending accounts for medical, day‑care, and travel expenses.
Paid time off: up to eight (8) weeks and paid holidays (eleven (11) paid holidays).
Paid parental leave: up to 12 weeks.
Deferred Compensation 457(b) plan; Lifetime Defined Benefits Retirement Plan.
Flexible work schedules and alternative work locations.
Free health care, Rx, and lab work at the Stay Well Health Center in Santa Fe, NM.
Bilingual compensation.
Training, career development opportunities, higher education leave, tuition reimbursement, Public Service Loan Forgiveness Program (PSLF), and potential overtime/holidays differential pay.
Application Process Submit a New Mexico Judicial Branch Application for Employment or a Resume, Resume Supplemental form, and proof of education to
2ndjobapply@nmcourts.gov . Required forms can be located at
nmcourts.gov .
Equal Opportunity Employer New Mexico Judicial Branch is an equal opportunity employer and does not discriminate on the basis of...
Application Forms
Microsoft Word Format
Adobe PDF Format
Proof of Education Required Documentation of educational credentials must be provided during application.
Contact Information Second Judicial District Court Human Resources Office 400 Lomas Blvd. NW (Third Floor/Room 325) Albuquerque, NM 87102
Relevant Links
State Employee Benefits:
mybenefitsnm.com
Retirement Plan:
nmpera.org
#J-18808-Ljbffr
Albuquerque, NM |
Employment Type:
Full‑time, Permanent |
Business Unit:
23200 |
Opening Date:
01‑06‑2026 |
Close Date:
01‑13‑2026 |
Pay Range:
$21.95 – $27.44 per hour
Job Overview The Second Judicial District Court’s Children’s Court Hearing Office Division is hiring an Administrative Assistant to support court operations, provide customer service, coordinate projects, and maintain office systems.
Responsibilities
Plan, organize, and coordinate day‑to‑day and long‑term projects.
Prepare procurement requests, bids, and quotes.
Distribute materials, agendas, minutes, and documents.
Perform data entry, electronic filing, copying, mailing, and record dissemination.
Draft, proofread, edit, and manage timely processing of documents, correspondence, and records.
Maintain rosters for committees and groups.
Serve as liaison with court staff, state agencies, attorneys, and the public.
Manage dockets and calendars, including hearings, deadlines, and appointments.
Coordinate and schedule meetings, facilities, training, testing, vehicles, travel, staff, and video/teleconference technology.
Answer phones, provide customer service, and greet visitors.
Demonstrate conflict resolution and de‑escalation skills while providing customer service.
Track information and data using electronic databases.
Compile and prepare statistical reports, certificates, fliers, brochures, and business cards.
Develop presentations as needed.
Route files, mail, and records to appropriate destinations.
Monitor, track, refer, and orient program participants.
Maintain and purge customer files, including confidential information.
Coordinate employee identification, security access, and validate parking.
Track and prepare travel or reimbursement requests.
Coordinate services with outside agencies.
Reconcile incoming monies.
Train employees in day‑to‑day procedures and office functions.
Analyze procedures as needed.
Mentor new Administrative Assistants and other court staff.
Prepare orders and referrals for judicial processes.
Qualifications
High school diploma or GED (minimum).
Four (4) years of experience providing administrative, secretarial, or clerical support, customer service, phone answering, front‑desk work, handling money, and related field.
Advanced knowledge of customer service, office management practices, project management techniques, general office practices, and prioritization.
Excellent oral and written communications, time management, attention to detail, organizational skills, and MS Office proficiency.
Additional post‑secondary education may substitute up to one (1) year of experience (30 semester hours equaling one year).
Benefits
Medical/Dental/Vision/ Prescription (Rx) Insurance Programs, Short‑Term and Long‑Term Disability Insurance, and Employee Assistance Program.
State paid life insurance, supplemental and dependent life insurance.
Optional flexible spending accounts for medical, day‑care, and travel expenses.
Paid time off: up to eight (8) weeks and paid holidays (eleven (11) paid holidays).
Paid parental leave: up to 12 weeks.
Deferred Compensation 457(b) plan; Lifetime Defined Benefits Retirement Plan.
Flexible work schedules and alternative work locations.
Free health care, Rx, and lab work at the Stay Well Health Center in Santa Fe, NM.
Bilingual compensation.
Training, career development opportunities, higher education leave, tuition reimbursement, Public Service Loan Forgiveness Program (PSLF), and potential overtime/holidays differential pay.
Application Process Submit a New Mexico Judicial Branch Application for Employment or a Resume, Resume Supplemental form, and proof of education to
2ndjobapply@nmcourts.gov . Required forms can be located at
nmcourts.gov .
Equal Opportunity Employer New Mexico Judicial Branch is an equal opportunity employer and does not discriminate on the basis of...
Application Forms
Microsoft Word Format
Adobe PDF Format
Proof of Education Required Documentation of educational credentials must be provided during application.
Contact Information Second Judicial District Court Human Resources Office 400 Lomas Blvd. NW (Third Floor/Room 325) Albuquerque, NM 87102
Relevant Links
State Employee Benefits:
mybenefitsnm.com
Retirement Plan:
nmpera.org
#J-18808-Ljbffr