Stratford Solutions Inc.
Job Title:
Administrative Assistant Location:
Onsite – 595 Court Street, Brooklyn, NY 11231 Work Schedule:
Monday–Friday, 8:00 AM – 4:00 PM (37.5 hours/week, 30‑minute unpaid lunch) Pay Rate:
$25/hour (No health benefits) Industry:
Construction Equipment & Motor Vehicle Rental
Job Summary We are seeking a reliable and detail‑oriented Administrative Assistant to support daily operations for a construction equipment and motor vehicle rental company. This onsite role includes invoicing, customer communication, rental contract coordination, and handling DMV‑ and insurance‑related documentation to ensure full regulatory compliance. The position provides direct administrative support to the Manager and Owner in a fast‑paced rental environment.
Key Responsibilities
Prepare, review, and process customer invoices accurately and on time
Contact clients to schedule, confirm, and manage equipment and motor vehicle rental contracts
Coordinate and maintain
DMV‑related documentation , including vehicle registrations, titles, renewals, and compliance records
Verify, track, and maintain
customer and company insurance documentation , working directly with insurance carriers and brokers as needed
Ensure rental vehicles and equipment meet all
motor vehicle and regulatory compliance
requirements
Communicate professionally with customers, DMV offices, insurance companies, and vendors via phone and email
Assist the Manager and Owner with daily administrative, operational, and compliance‑related tasks
Maintain organized records, schedules, contracts, insurance files, and DMV documentation
Support general office and administrative duties to ensure smooth day‑to‑day operations
Required Skills & Qualifications
Strong computer skills and comfort working with office and rental management systems
Excellent verbal and written communication skills with professional phone and email etiquette
High attention to detail, especially when handling
DMV, insurance, and compliance documentation
Ability to multitask, prioritize, and work efficiently in a fast‑paced environment
Customer‑focused mindset with strong organizational and follow‑up skills
Prior administrative experience required; experience in
motor vehicle rental, car rental, or construction equipment rental
strongly preferred
Familiarity with
DMV processes, motor vehicle documentation, and insurance compliance
is a strong plus
Work Environment
Fully onsite position
Small office environment supporting construction equipment and motor vehicle rental operations
#J-18808-Ljbffr
Administrative Assistant Location:
Onsite – 595 Court Street, Brooklyn, NY 11231 Work Schedule:
Monday–Friday, 8:00 AM – 4:00 PM (37.5 hours/week, 30‑minute unpaid lunch) Pay Rate:
$25/hour (No health benefits) Industry:
Construction Equipment & Motor Vehicle Rental
Job Summary We are seeking a reliable and detail‑oriented Administrative Assistant to support daily operations for a construction equipment and motor vehicle rental company. This onsite role includes invoicing, customer communication, rental contract coordination, and handling DMV‑ and insurance‑related documentation to ensure full regulatory compliance. The position provides direct administrative support to the Manager and Owner in a fast‑paced rental environment.
Key Responsibilities
Prepare, review, and process customer invoices accurately and on time
Contact clients to schedule, confirm, and manage equipment and motor vehicle rental contracts
Coordinate and maintain
DMV‑related documentation , including vehicle registrations, titles, renewals, and compliance records
Verify, track, and maintain
customer and company insurance documentation , working directly with insurance carriers and brokers as needed
Ensure rental vehicles and equipment meet all
motor vehicle and regulatory compliance
requirements
Communicate professionally with customers, DMV offices, insurance companies, and vendors via phone and email
Assist the Manager and Owner with daily administrative, operational, and compliance‑related tasks
Maintain organized records, schedules, contracts, insurance files, and DMV documentation
Support general office and administrative duties to ensure smooth day‑to‑day operations
Required Skills & Qualifications
Strong computer skills and comfort working with office and rental management systems
Excellent verbal and written communication skills with professional phone and email etiquette
High attention to detail, especially when handling
DMV, insurance, and compliance documentation
Ability to multitask, prioritize, and work efficiently in a fast‑paced environment
Customer‑focused mindset with strong organizational and follow‑up skills
Prior administrative experience required; experience in
motor vehicle rental, car rental, or construction equipment rental
strongly preferred
Familiarity with
DMV processes, motor vehicle documentation, and insurance compliance
is a strong plus
Work Environment
Fully onsite position
Small office environment supporting construction equipment and motor vehicle rental operations
#J-18808-Ljbffr