4P Consulting Inc.
Administrative Assistant II
Experience Level:
6–10 Years |
Contract:
2 Years
Client-
Albama Power |
Location:
Birmingham, AL (Office / Hybrid)
Position Summary We are seeking an experienced
Administrative Assistant II
to provide advanced administrative support to a dynamic team. This role requires a highly organized professional who can work independently, manage multiple priorities, and ensure smooth day‑to‑day operations. The ideal candidate will bring strong communication skills, attention to detail, and a proactive approach to supporting leadership and team objectives.
Key Responsibilities
Provide advanced administrative support to team members, ensuring efficient and seamless operations.
Independently manage calendars, schedules, and appointments, prioritizing critical tasks and deadlines.
Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow‑up actions.
Prepare, edit, and format documents, reports, presentations, and correspondence with a high level of accuracy.
Conduct research, gather data, and compile reports to support decision‑making and strategic planning.
Assist with budget management, expense tracking, and basic financial reporting in accordance with organizational policies.
Handle sensitive and confidential information with discretion and professionalism.
Serve as a primary point of contact for internal and external stakeholders, providing professional and responsive communication.
Support additional administrative and operational tasks as needed.
Qualifications
6–10 years of progressive administrative support experience.
Proven ability to work independently and manage multiple priorities effectively.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational, time‑management, and multitasking skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Experience supporting budget tracking, expenses, or financial reporting preferred.
Professional demeanor with the ability to interact with all levels of an organization.
Commitment to confidentiality and ethical handling of sensitive information.
Preferred Skills & Attributes
Proactive problem‑solver with strong judgment.
Ability to adapt to changing priorities and deadlines.
Strong interpersonal skills and customer‑service mindset.
Experience supporting managers or leadership teams.
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6–10 Years |
Contract:
2 Years
Client-
Albama Power |
Location:
Birmingham, AL (Office / Hybrid)
Position Summary We are seeking an experienced
Administrative Assistant II
to provide advanced administrative support to a dynamic team. This role requires a highly organized professional who can work independently, manage multiple priorities, and ensure smooth day‑to‑day operations. The ideal candidate will bring strong communication skills, attention to detail, and a proactive approach to supporting leadership and team objectives.
Key Responsibilities
Provide advanced administrative support to team members, ensuring efficient and seamless operations.
Independently manage calendars, schedules, and appointments, prioritizing critical tasks and deadlines.
Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow‑up actions.
Prepare, edit, and format documents, reports, presentations, and correspondence with a high level of accuracy.
Conduct research, gather data, and compile reports to support decision‑making and strategic planning.
Assist with budget management, expense tracking, and basic financial reporting in accordance with organizational policies.
Handle sensitive and confidential information with discretion and professionalism.
Serve as a primary point of contact for internal and external stakeholders, providing professional and responsive communication.
Support additional administrative and operational tasks as needed.
Qualifications
6–10 years of progressive administrative support experience.
Proven ability to work independently and manage multiple priorities effectively.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational, time‑management, and multitasking skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Experience supporting budget tracking, expenses, or financial reporting preferred.
Professional demeanor with the ability to interact with all levels of an organization.
Commitment to confidentiality and ethical handling of sensitive information.
Preferred Skills & Attributes
Proactive problem‑solver with strong judgment.
Ability to adapt to changing priorities and deadlines.
Strong interpersonal skills and customer‑service mindset.
Experience supporting managers or leadership teams.
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