Commonwealth of Pennsylvania
Legal Assistant 1
– Commonwealth of Pennsylvania
Position The Office of General Counsel is seeking a highly motivated individual to provide clerical and legal office support within the Department of State Hearing Examiner’s Office. As a Legal Assistant 1, you will participate in the review, analysis, and processing of legal documents and provide legal secretarial and staff support to help ensure office operations are conducted efficiently and effectively. Detail‑orientation and the ability to thrive in a fast‑paced environment are essential.
Description of Work You will function as the backup legal liaison between the Hearing Examiners’ Office and outside agencies and as backup to the Prothonotary for the Department of State’s BPOA. Your duties include:
Referring Hearing Officer requests from outside agencies to the Chief Hearing Examiner.
Coordinating with outside agency docket clerks and the Chief Hearing Examiner on the assignment of hearing officers from Executive Branch and independent agencies.
Compiling and updating the Hearing Officer Log.
Ensuring formal hearing processes and office operations are conducted efficiently.
Managing incoming and outgoing mail – opening, logging, scanning, and distributing filings and mail.
Entering data and logging the Hearing Examiners’ billed time for outside agencies into the master timesheet.
Serving as a direct contact for agency inquiries regarding the Hearing Officer Program.
Providing telephone support, transferring calls, taking messages, and giving information on procedures, practice rules, and regulations.
Work Schedule and Additional Information
Full‑time employment.
Work hours: 8:00 AM – 4:30 PM, Monday – Friday, with a 60‑minute lunch.
Telework: Optional part‑time telework after six months, subject to change. Must have a securely configured high‑speed internet connection in Pennsylvania.
Salary: The starting salary may be non‑negotiable in some cases.
Further communication regarding this position will be sent via e‑mail; please check spam/junk folders.
Qualifications Minimum Experience and Training Requirements:
Three years of responsible clerical, enforcement, or investigative work; or an equivalent combination of experience and training.
Other Requirements:
Must meet Pennsylvania residency requirement.
Must be able to perform essential job functions.
How to Apply
Resumes, cover letters, and similar documents will not be reviewed.
Provide relevant, detailed experience/education on the application.
If claiming education, attach unofficial college transcripts if requested.
Application must be submitted by the posting closing date.
Failure to comply with the above requirements may eliminate you from consideration.
Veterans
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans. For details, visit www.pa.gov/agencies/employment/how-to-apply.html and click Veterans.
Telecommunications Relay Service (TRS)
711 for hearing and speech disabilities or other individuals.
Examination Information
Completing the application, including supplemental questions, serves as your exam for this position. No additional written exam is required.
Your score is based on the detailed information you provide.
Your score is valid for this specific posting only.
You must provide complete and accurate information; otherwise, your score may be lower than deserved or you may be disqualified.
Apply/test only once for this posting.
Results will be provided via e‑mail.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
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– Commonwealth of Pennsylvania
Position The Office of General Counsel is seeking a highly motivated individual to provide clerical and legal office support within the Department of State Hearing Examiner’s Office. As a Legal Assistant 1, you will participate in the review, analysis, and processing of legal documents and provide legal secretarial and staff support to help ensure office operations are conducted efficiently and effectively. Detail‑orientation and the ability to thrive in a fast‑paced environment are essential.
Description of Work You will function as the backup legal liaison between the Hearing Examiners’ Office and outside agencies and as backup to the Prothonotary for the Department of State’s BPOA. Your duties include:
Referring Hearing Officer requests from outside agencies to the Chief Hearing Examiner.
Coordinating with outside agency docket clerks and the Chief Hearing Examiner on the assignment of hearing officers from Executive Branch and independent agencies.
Compiling and updating the Hearing Officer Log.
Ensuring formal hearing processes and office operations are conducted efficiently.
Managing incoming and outgoing mail – opening, logging, scanning, and distributing filings and mail.
Entering data and logging the Hearing Examiners’ billed time for outside agencies into the master timesheet.
Serving as a direct contact for agency inquiries regarding the Hearing Officer Program.
Providing telephone support, transferring calls, taking messages, and giving information on procedures, practice rules, and regulations.
Work Schedule and Additional Information
Full‑time employment.
Work hours: 8:00 AM – 4:30 PM, Monday – Friday, with a 60‑minute lunch.
Telework: Optional part‑time telework after six months, subject to change. Must have a securely configured high‑speed internet connection in Pennsylvania.
Salary: The starting salary may be non‑negotiable in some cases.
Further communication regarding this position will be sent via e‑mail; please check spam/junk folders.
Qualifications Minimum Experience and Training Requirements:
Three years of responsible clerical, enforcement, or investigative work; or an equivalent combination of experience and training.
Other Requirements:
Must meet Pennsylvania residency requirement.
Must be able to perform essential job functions.
How to Apply
Resumes, cover letters, and similar documents will not be reviewed.
Provide relevant, detailed experience/education on the application.
If claiming education, attach unofficial college transcripts if requested.
Application must be submitted by the posting closing date.
Failure to comply with the above requirements may eliminate you from consideration.
Veterans
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans. For details, visit www.pa.gov/agencies/employment/how-to-apply.html and click Veterans.
Telecommunications Relay Service (TRS)
711 for hearing and speech disabilities or other individuals.
Examination Information
Completing the application, including supplemental questions, serves as your exam for this position. No additional written exam is required.
Your score is based on the detailed information you provide.
Your score is valid for this specific posting only.
You must provide complete and accurate information; otherwise, your score may be lower than deserved or you may be disqualified.
Apply/test only once for this posting.
Results will be provided via e‑mail.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
#J-18808-Ljbffr