Focused Ultrasound Foundation
Senior Executive Administrative Assistant
Focused Ultrasound Foundation, Charlottesville, Virginia, United States, 22904
Senior Executive Administrative Assistant
Join to apply for the
Senior Executive Administrative Assistant
role at
Focused Ultrasound Foundation
Focused Ultrasound Foundation provided pay range This range is provided by Focused Ultrasound Foundation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $68,000.00/yr - $85,000.00/yr
Direct message the job poster from Focused Ultrasound Foundation
The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking a Senior Administrative Assistant to provide high-level executive support and ensure seamless daily operations. This role requires a high degree of professionalism, accuracy, and strong problem‑solving skills.
The ideal candidate must be a team player who thrives in a small, entrepreneurial environment that is mission‑driven and results‑oriented. They must be highly organized, demonstrate excellent written and verbal communication skills, and be capable of managing confidential matters with discretion. This individual should be a proactive problem solver who handles diverse responsibilities and independently manages projects from start to finish. Success in this role requires anticipating needs, prioritizing effectively, and addressing administrative challenges with efficiency and professionalism.
This is an on‑site position based in Charlottesville, VA. Hours are 7:30am – 4:30pm.
Roles and Responsibilities General Support
Provide high‑level, comprehensive administrative support to the CEO and managing directors, in coordination with the administrative team.
Coordinate and schedule meetings across multiple time zones; maintain calendars with precision and attention to detail.
Prepare and manage presentations, spreadsheets, briefing materials, and reports.
Coordinate and track follow‑up action items.
Serve as point of contact for visitors; coordinate meeting logistics, communicate plans and objectives, and ensure timely follow‑up.
Maintain meeting agendas, notes, records, and contacts in Salesforce.
Facilitate internal communication and coordination across departments to ensure objectives and deadlines are met.
Identify opportunities to streamline workflows and adopt new technologies to increase organizational efficiency.
Travel
Arrange and coordinate domestic and international travel.
Prepare and process travel expense reports.
Monitor travel schedules and provide occasional after‑hours support for urgent travel needs.
Prepare visa, passport, and other international travel applications.
Qualifications & Experience
Minimum 5 years of experience providing high‑level administrative support.
Proficiency in Microsoft Office Suite.
Knowledge of AI best practices preferred.
Salesforce experience preferred; training will be provided as needed.
Key Skills
Strong interpersonal skills; ability to engage effectively with staff, external partners, high‑profile individuals and donors.
Exceptional written and verbal communication skills.
Superior organizational skills with strong attention to detail.
Ability to multitask efficiently and remain composed under pressure.
Highly resourceful team‑player with strong independent problem‑solving skills.
Versatile and adaptable with the ability to quickly learn new subject matter.
Proven ability to handle sensitive and confidential information with discretion.
To Apply Please submit your cover letter and resume (PDF format) to jobs@fusfoundation.org.
Note:
Qualified candidates will be required to complete an administrative skills assessment as part of the selection process.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative and Project Management
Referrals increase your chances of interviewing at Focused Ultrasound Foundation by 2x
Benefits
Medical insurance
401(k)
Paid maternity leave
Vision insurance
Child care support
Tuition assistance
Get notified about new Senior Executive Administrative Assistant jobs in
Charlottesville, VA .
#J-18808-Ljbffr
Senior Executive Administrative Assistant
role at
Focused Ultrasound Foundation
Focused Ultrasound Foundation provided pay range This range is provided by Focused Ultrasound Foundation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $68,000.00/yr - $85,000.00/yr
Direct message the job poster from Focused Ultrasound Foundation
The Focused Ultrasound Foundation, a medical research, education and patient advocacy organization in Charlottesville, VA, is seeking a Senior Administrative Assistant to provide high-level executive support and ensure seamless daily operations. This role requires a high degree of professionalism, accuracy, and strong problem‑solving skills.
The ideal candidate must be a team player who thrives in a small, entrepreneurial environment that is mission‑driven and results‑oriented. They must be highly organized, demonstrate excellent written and verbal communication skills, and be capable of managing confidential matters with discretion. This individual should be a proactive problem solver who handles diverse responsibilities and independently manages projects from start to finish. Success in this role requires anticipating needs, prioritizing effectively, and addressing administrative challenges with efficiency and professionalism.
This is an on‑site position based in Charlottesville, VA. Hours are 7:30am – 4:30pm.
Roles and Responsibilities General Support
Provide high‑level, comprehensive administrative support to the CEO and managing directors, in coordination with the administrative team.
Coordinate and schedule meetings across multiple time zones; maintain calendars with precision and attention to detail.
Prepare and manage presentations, spreadsheets, briefing materials, and reports.
Coordinate and track follow‑up action items.
Serve as point of contact for visitors; coordinate meeting logistics, communicate plans and objectives, and ensure timely follow‑up.
Maintain meeting agendas, notes, records, and contacts in Salesforce.
Facilitate internal communication and coordination across departments to ensure objectives and deadlines are met.
Identify opportunities to streamline workflows and adopt new technologies to increase organizational efficiency.
Travel
Arrange and coordinate domestic and international travel.
Prepare and process travel expense reports.
Monitor travel schedules and provide occasional after‑hours support for urgent travel needs.
Prepare visa, passport, and other international travel applications.
Qualifications & Experience
Minimum 5 years of experience providing high‑level administrative support.
Proficiency in Microsoft Office Suite.
Knowledge of AI best practices preferred.
Salesforce experience preferred; training will be provided as needed.
Key Skills
Strong interpersonal skills; ability to engage effectively with staff, external partners, high‑profile individuals and donors.
Exceptional written and verbal communication skills.
Superior organizational skills with strong attention to detail.
Ability to multitask efficiently and remain composed under pressure.
Highly resourceful team‑player with strong independent problem‑solving skills.
Versatile and adaptable with the ability to quickly learn new subject matter.
Proven ability to handle sensitive and confidential information with discretion.
To Apply Please submit your cover letter and resume (PDF format) to jobs@fusfoundation.org.
Note:
Qualified candidates will be required to complete an administrative skills assessment as part of the selection process.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative and Project Management
Referrals increase your chances of interviewing at Focused Ultrasound Foundation by 2x
Benefits
Medical insurance
401(k)
Paid maternity leave
Vision insurance
Child care support
Tuition assistance
Get notified about new Senior Executive Administrative Assistant jobs in
Charlottesville, VA .
#J-18808-Ljbffr