The University of Texas at Austin
Senior Academic Program Coordinator
The University of Texas at Austin, Austin, Texas, us, 78716
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Senior Academic Program Coordinator
role at
The University of Texas at Austin
Job Posting Title:
Senior Academic Program Coordinator
Hiring Department:
Dell Medical School
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Overview The Texas Center for Pediatric & Congenital Heart Disease (TCPCHD) is seeking a Senior Administrative Program Coordinator to join their team as part of the Health Transformation and Design Program. The Senior Administrative Program Coordinator plays a pivotal role in ensuring the smooth and efficient operation of various programs within the healthcare system. This position provides advanced administrative support, coordinates program activities, and facilitates communication across departments. The role involves managing schedules, overseeing project timelines, and supporting the leadership team in achieving strategic goals. The Senior Administrative Program Coordinator works closely with clinical staff, administrative personnel, and external stakeholders to enhance operational efficiency and contribute to the overall success of the organization.
Responsibilities
Program Coordination: Manages and coordinates program activities and timelines; oversees the preparation and dissemination of program-related documents; facilitates communication between departments and external stakeholders.
Administrative Support: Provides high-level administrative support to the leadership team; manages schedules, appointments, and bookings for executives; prepares and processes expense reports and invoices.
Project Management: Assists in planning, organizing, and managing projects; monitors progress and ensures timely completion; coordinates cross-departmental collaboration for project success.
Event Coordination: Plans and organizes events, meetings, and conferences; manages logistics including venue booking and catering; ensures events meet objectives.
Compliance and Reporting: Ensures compliance with policies and regulations; prepares and submits regular reports; maintains accurate records and documentation.
Qualifications Required
Bachelor's Degree in Business Administration, Healthcare Management, or a related field
At least 5 years of administrative or program coordination experience
Relevant education and experience may be substituted as appropriate.
Preferred
Master's Degree in Business Administration, Healthcare Management, or a related field
At least 7 years of administrative or program coordination experience, preferably in a healthcare setting
Certified Administrative Professional (CAP), Project Management Professional (PMP)
Salary $57,000+ depending on qualifications
Working Environment/Equipment
Standard office equipment
Repetitive use of a keyboard
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important information for applicants For applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:
As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or discriminate against employees or applicants for discussing pay. However, disclosure rules apply to those with access to compensation information as defined by policy.
Employment Eligibility Verification:
If hired, you will be required to complete the federal I-9 form and present documents to prove identity/authorization to work in the United States.
E-Verify:
The University uses E-Verify for new hires. The university’s E-Verify company ID is 854197. For more information, see the E-Verify posters and Right to Work notices.
Compliance:
Employees may be required to report violations of law under Title IX and the Clery Act. The Clery Act requires notification of the annual security report; access it online or at Compliance Services in Austin.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Education and Training
Industries
Higher Education
Additional notes
We are not adding new facts; this version preserves the original content while improving structure and readability. Referrals and related job suggestions were omitted to maintain focus on the target role.
#J-18808-Ljbffr
Senior Academic Program Coordinator
role at
The University of Texas at Austin
Job Posting Title:
Senior Academic Program Coordinator
Hiring Department:
Dell Medical School
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Overview The Texas Center for Pediatric & Congenital Heart Disease (TCPCHD) is seeking a Senior Administrative Program Coordinator to join their team as part of the Health Transformation and Design Program. The Senior Administrative Program Coordinator plays a pivotal role in ensuring the smooth and efficient operation of various programs within the healthcare system. This position provides advanced administrative support, coordinates program activities, and facilitates communication across departments. The role involves managing schedules, overseeing project timelines, and supporting the leadership team in achieving strategic goals. The Senior Administrative Program Coordinator works closely with clinical staff, administrative personnel, and external stakeholders to enhance operational efficiency and contribute to the overall success of the organization.
Responsibilities
Program Coordination: Manages and coordinates program activities and timelines; oversees the preparation and dissemination of program-related documents; facilitates communication between departments and external stakeholders.
Administrative Support: Provides high-level administrative support to the leadership team; manages schedules, appointments, and bookings for executives; prepares and processes expense reports and invoices.
Project Management: Assists in planning, organizing, and managing projects; monitors progress and ensures timely completion; coordinates cross-departmental collaboration for project success.
Event Coordination: Plans and organizes events, meetings, and conferences; manages logistics including venue booking and catering; ensures events meet objectives.
Compliance and Reporting: Ensures compliance with policies and regulations; prepares and submits regular reports; maintains accurate records and documentation.
Qualifications Required
Bachelor's Degree in Business Administration, Healthcare Management, or a related field
At least 5 years of administrative or program coordination experience
Relevant education and experience may be substituted as appropriate.
Preferred
Master's Degree in Business Administration, Healthcare Management, or a related field
At least 7 years of administrative or program coordination experience, preferably in a healthcare setting
Certified Administrative Professional (CAP), Project Management Professional (PMP)
Salary $57,000+ depending on qualifications
Working Environment/Equipment
Standard office equipment
Repetitive use of a keyboard
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important information for applicants For applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:
As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or discriminate against employees or applicants for discussing pay. However, disclosure rules apply to those with access to compensation information as defined by policy.
Employment Eligibility Verification:
If hired, you will be required to complete the federal I-9 form and present documents to prove identity/authorization to work in the United States.
E-Verify:
The University uses E-Verify for new hires. The university’s E-Verify company ID is 854197. For more information, see the E-Verify posters and Right to Work notices.
Compliance:
Employees may be required to report violations of law under Title IX and the Clery Act. The Clery Act requires notification of the annual security report; access it online or at Compliance Services in Austin.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Education and Training
Industries
Higher Education
Additional notes
We are not adding new facts; this version preserves the original content while improving structure and readability. Referrals and related job suggestions were omitted to maintain focus on the target role.
#J-18808-Ljbffr