Addison Group
Position Title: Executive Assistant
Location:
Houston, TX
Assignment Type:
Direct Hire
Compensation:
$75k - $80k / Year
Work Schedule:
Monday–Friday, 8-5 pm
Benefits:
This position is eligible for medical, dental, vision, and 401(k).
Position Summary Seeking a highly experienced, detail-oriented Executive Assistant to provide senior-level administrative and organizational support to executive leadership. This role requires strong judgment, discretion, and the ability to operate effectively in a fast-paced, high-volume environment. The ideal candidate is proactive, highly organized, and skilled at managing complex schedules, travel, and priorities while keeping executives focused and efficient.
Key Responsibilities Executive & Administrative Support
Manage executive calendars, meetings, and daily schedules
Prioritize and respond to emails, calls, and requests on behalf of executive leadership
Anticipate needs and proactively manage tasks, reminders, and materials
Prepare meeting agendas, take notes, track action items, and follow up as needed
Provide support with occasional personal or ad‑hoc tasks to maximize executive efficiency
Travel & Logistics Coordination
Research, plan, and book complex travel arrangements including flights, hotels, ground transportation, and dining
Create detailed travel itineraries with confirmations, contacts, directions, and contingency plans
Monitor travel in real time and resolve changes, delays, or disruptions
Project & Operations Support
Track key initiatives, deadlines, and deliverables
Support special projects and cross‑functional initiatives
Coordinate events, offsites, and retreats as needed
Serve as a liaison with internal teams and external partners to ensure smooth communication and execution
Qualifications
5+ years of experience supporting senior‑level or C‑suite executives
Strong calendar management, multitasking, and prioritization skills
Proven experience managing complex travel arrangements
Advanced proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms
Excellent written and verbal communication skills
High level of organization, discretion, and attention to detail
Ability to anticipate needs, take initiative, and work independently
Preferred Qualifications
Experience supporting multiple executives or founder-level leadership
Familiarity with expense management software and project tracking tools
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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Houston, TX
Assignment Type:
Direct Hire
Compensation:
$75k - $80k / Year
Work Schedule:
Monday–Friday, 8-5 pm
Benefits:
This position is eligible for medical, dental, vision, and 401(k).
Position Summary Seeking a highly experienced, detail-oriented Executive Assistant to provide senior-level administrative and organizational support to executive leadership. This role requires strong judgment, discretion, and the ability to operate effectively in a fast-paced, high-volume environment. The ideal candidate is proactive, highly organized, and skilled at managing complex schedules, travel, and priorities while keeping executives focused and efficient.
Key Responsibilities Executive & Administrative Support
Manage executive calendars, meetings, and daily schedules
Prioritize and respond to emails, calls, and requests on behalf of executive leadership
Anticipate needs and proactively manage tasks, reminders, and materials
Prepare meeting agendas, take notes, track action items, and follow up as needed
Provide support with occasional personal or ad‑hoc tasks to maximize executive efficiency
Travel & Logistics Coordination
Research, plan, and book complex travel arrangements including flights, hotels, ground transportation, and dining
Create detailed travel itineraries with confirmations, contacts, directions, and contingency plans
Monitor travel in real time and resolve changes, delays, or disruptions
Project & Operations Support
Track key initiatives, deadlines, and deliverables
Support special projects and cross‑functional initiatives
Coordinate events, offsites, and retreats as needed
Serve as a liaison with internal teams and external partners to ensure smooth communication and execution
Qualifications
5+ years of experience supporting senior‑level or C‑suite executives
Strong calendar management, multitasking, and prioritization skills
Proven experience managing complex travel arrangements
Advanced proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms
Excellent written and verbal communication skills
High level of organization, discretion, and attention to detail
Ability to anticipate needs, take initiative, and work independently
Preferred Qualifications
Experience supporting multiple executives or founder-level leadership
Familiarity with expense management software and project tracking tools
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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