Litigation Executive Assistant Job at Wilson Sonsini Goodrich & Rosati in San Fr

Litigation Executive Assistant – Wilson Sonsini Goodrich & Rosati

Wilson Sonsini is a leading legal advisor serving technology, life sciences, and other high‑growth enterprises worldwide. The firm’s Litigation department in the San Francisco office seeks a highly organized, efficient, and meticulous Executive Assistant to support partners and associates.

The role is hybrid, with a flexible schedule that supports a warm and supportive office culture.

Key responsibilities include:

• Interface with clients, firm resources, and vendors on attorneys’ behalf
• Book travel and manage calendars and scheduling
• Process expenses and enter, edit, release, and revise attorney time entries
• Prepare engagement letters, client letters, memos, and basic correspondence
• Prepare documents (proofreading, revising, editing/red‑lining, creating shells of legal documents)
• Coordinate internal and external meetings, depositions, mediations, and other events (conference room reservations, catering, visitor lists)
• Interface with finance and assist with billing
• Set up and maintain document workspaces and serve as file keeper for case matters
• Manage email distribution lists and contact information for clients and vendors
• Maintain court login/passwords, bar membership, CLE credits, and dues
• Serve discovery and other substantive mailings/submissions
• Order Certificates of Good Standing for Pro Hac Vice
• Assist with hearing and trial logistics
• Handle printing, copying, and binder creation
• Conduct e‑filing in state and federal courts (required)

Required qualifications:

• 5+ years of litigation experience within a law firm
• Bachelor’s degree or equivalent work experience
• Strong attention to detail, excellent organizational and prioritization skills
• Ability to treat sensitive and confidential information with discretion
• Strong sense of urgency, accountability, flexibility, and resourcefulness
• Ability to perform professionally under pressure, managing multiple tasks and deadlines
• Tact, discretion, good judgment, and integrity in all situations
• Excellent interpersonal, written, and verbal communication skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Capacity to work independently to complete assignments per instructions
• Willingness to work overtime as needed

Salary: $46.67 – $63.14 per hour (plus overtime and a discretionary year‑end merit bonus). The position also offers a comprehensive benefits package.

Equal Opportunity Employer (EOE).