City of St Joseph
DEPARTMENT: CONTROLLER
SUPERVISED BY: CITY CONTROLLER
FAIR LABOR STANDARDS ACT STATUS: NON-EXEMPT
ESSENTIAL DUTIES AND RESPONSIBILITIES
Property Taxes
Collect L-4029s and enter millages
Prepare the summer and winter tax rolls
Prepare the summer and winter tax bills and send to printer
Record and journalize online receipts into the tax program
Resolve over and under payments and issue refunds
Mail adjusted tax bills
Resolve tax issues with mortgage companies and taxpayers
Settlement with Wayne County Treasurer
Accounts Payable
Receive and verify invoices and purchase requisitions
Verify that transactions comply with financial policies and procedures
Verify and process coding
Prepare invoices for data entry
Enter invoices for payment
Manage check runs
Prepare checks for signatures and mailing
Maintain listing of accounts payable and check register
Maintain updated vendor files
Maintain vendor tax and insurance documentation
Print and distribute accounts payable reports
Prepare and file 1099s
Payroll
Receive employee timesheets
Receive employee paid time off sheets and enter into timekeeping system
Maintain payroll database
Enter payroll information
Prepare checks for signatures and mailing
Distribute paychecks
Maintain and file payroll registers and timesheets
Prepare and remit deductions and taxes
File monthly, quarterly and annual reports
Print and distribute payroll reports
Prepare and file W-2s
Accounting
Record journal entries for interest and transfers
Reconciliation of utility billing revenue/online payments and receivables to the general ledger
Reconciliation of building department revenue/online payments and receivables to the general ledger
Reconciliation of business license revenue/online payments and receivables to the general ledger
Reconciliation of miscellaneous receivable revenue/online payments and receivables to the general ledger
Reconciliation of property tax revenue/online payments and receivables to the general ledger
Reconciliation of accounts payable to the general ledger
Reconciliation of payroll to the general ledger
Reconciliation of outstanding debt and obligations to the general ledger
Assist and prepare necessary schedules and requests for information for the annual audit
Process banking wire transfers
Prepare and submit financial reports for grant programs
Prepare invoices and mail to customers
EDUCATION AND OR EXPERIENCE Bachelor's degree in Business Administration, Accounting, Finance or some closely related field and one year of municipal experience
PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Environment
Office Setting
Mobility
Sitting for prolonged periods of time
Extensive use of a computer keyboard
Vision
Vision acuity to read numerical figures and computer screen
Other factors
Incumbents may be required to work extended hours including evenings and weekends.
Incumbents may be required to travel inside or outside city boundaries for city business or to attend meetings.
The above job description is illustrative and not a complete itemization of all facets of the position.
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Property Taxes
Collect L-4029s and enter millages
Prepare the summer and winter tax rolls
Prepare the summer and winter tax bills and send to printer
Record and journalize online receipts into the tax program
Resolve over and under payments and issue refunds
Mail adjusted tax bills
Resolve tax issues with mortgage companies and taxpayers
Settlement with Wayne County Treasurer
Accounts Payable
Receive and verify invoices and purchase requisitions
Verify that transactions comply with financial policies and procedures
Verify and process coding
Prepare invoices for data entry
Enter invoices for payment
Manage check runs
Prepare checks for signatures and mailing
Maintain listing of accounts payable and check register
Maintain updated vendor files
Maintain vendor tax and insurance documentation
Print and distribute accounts payable reports
Prepare and file 1099s
Payroll
Receive employee timesheets
Receive employee paid time off sheets and enter into timekeeping system
Maintain payroll database
Enter payroll information
Prepare checks for signatures and mailing
Distribute paychecks
Maintain and file payroll registers and timesheets
Prepare and remit deductions and taxes
File monthly, quarterly and annual reports
Print and distribute payroll reports
Prepare and file W-2s
Accounting
Record journal entries for interest and transfers
Reconciliation of utility billing revenue/online payments and receivables to the general ledger
Reconciliation of building department revenue/online payments and receivables to the general ledger
Reconciliation of business license revenue/online payments and receivables to the general ledger
Reconciliation of miscellaneous receivable revenue/online payments and receivables to the general ledger
Reconciliation of property tax revenue/online payments and receivables to the general ledger
Reconciliation of accounts payable to the general ledger
Reconciliation of payroll to the general ledger
Reconciliation of outstanding debt and obligations to the general ledger
Assist and prepare necessary schedules and requests for information for the annual audit
Process banking wire transfers
Prepare and submit financial reports for grant programs
Prepare invoices and mail to customers
EDUCATION AND OR EXPERIENCE Bachelor's degree in Business Administration, Accounting, Finance or some closely related field and one year of municipal experience
PHYSICAL DEMANDS AND WORKING CONDITIONS The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Environment
Office Setting
Mobility
Sitting for prolonged periods of time
Extensive use of a computer keyboard
Vision
Vision acuity to read numerical figures and computer screen
Other factors
Incumbents may be required to work extended hours including evenings and weekends.
Incumbents may be required to travel inside or outside city boundaries for city business or to attend meetings.
The above job description is illustrative and not a complete itemization of all facets of the position.
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