Texas A&M University
A part of the Texas A&M University Health Science Center,
in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, theTexas A&M University Health Science Centerencompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. The College of Dentistry is looking for an **Administrative Coordinator II** to serve in the Periodontics department. **Work Schedule/Location:**Located in Dallas, TX, this an on-site role with a typical schedule of Monday – Friday 8am to 5pm. * Bachelor's degree or equivalent combination of education and experience.* Three years of experience in office administration* Experience in document management systems and project coordination* Experience planning and coordinating events.* Office management/administration experience* Experience using Microsoft Office Suite software.* Experience administratively supporting a public health, health education, higher education, and/or programming unit.* Administrative experience in a dental office or related setting* Problem solving experience* Interpersonal and communication skills.* Planning and organization skills.* High Attention to Detail* Ability to interact with all levels of constituents, including staff, faculty, residents, dental students, vendors and others as needed.* Participates in the planning and execution of administrative operations, identifies issues and makes improvements to services, processes, or programs.* Distributes incoming mail to appropriate individuals.* Performs special analyses and project summaries.* Assists in the preparation and maintenance of budgets and other documents.* Prepares and reviews operational and special reports.* Coordinates office records retention and maintains office references and resources materials.* Coordinates travel arrangements and prepares itineraries.* Plans and coordinates meetings, workshops, seminars, and other special events.* Coordinates the maintenance of office supplies and equipment.* Coordinates specialized program communications.* Provides logistical and administrative support for meetings, seminars, and other events, to include on-site support.* Serve as Departmental Property Contact (DCO)* Manages the University's academic faculty management software - Interfolio. Tasks include but are not limited to drafting, approvals, and posting.* Manages all necessary faculty hiring documentation - President hiring authorization memo, etc.* Form/Authorization to recruit/Approval of Offer/Draft Offer Letters* Coordinates faculty campus visits, interviews, campus tour scheduling and hotel bookings.* Coordinates volunteer faculty hiring and related paperwork.The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.Each member institution provides equal opportunity and access to all students, employees and prospective employees. #J-18808-Ljbffr
in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, theTexas A&M University Health Science Centerencompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. The College of Dentistry is looking for an **Administrative Coordinator II** to serve in the Periodontics department. **Work Schedule/Location:**Located in Dallas, TX, this an on-site role with a typical schedule of Monday – Friday 8am to 5pm. * Bachelor's degree or equivalent combination of education and experience.* Three years of experience in office administration* Experience in document management systems and project coordination* Experience planning and coordinating events.* Office management/administration experience* Experience using Microsoft Office Suite software.* Experience administratively supporting a public health, health education, higher education, and/or programming unit.* Administrative experience in a dental office or related setting* Problem solving experience* Interpersonal and communication skills.* Planning and organization skills.* High Attention to Detail* Ability to interact with all levels of constituents, including staff, faculty, residents, dental students, vendors and others as needed.* Participates in the planning and execution of administrative operations, identifies issues and makes improvements to services, processes, or programs.* Distributes incoming mail to appropriate individuals.* Performs special analyses and project summaries.* Assists in the preparation and maintenance of budgets and other documents.* Prepares and reviews operational and special reports.* Coordinates office records retention and maintains office references and resources materials.* Coordinates travel arrangements and prepares itineraries.* Plans and coordinates meetings, workshops, seminars, and other special events.* Coordinates the maintenance of office supplies and equipment.* Coordinates specialized program communications.* Provides logistical and administrative support for meetings, seminars, and other events, to include on-site support.* Serve as Departmental Property Contact (DCO)* Manages the University's academic faculty management software - Interfolio. Tasks include but are not limited to drafting, approvals, and posting.* Manages all necessary faculty hiring documentation - President hiring authorization memo, etc.* Form/Authorization to recruit/Approval of Offer/Draft Offer Letters* Coordinates faculty campus visits, interviews, campus tour scheduling and hotel bookings.* Coordinates volunteer faculty hiring and related paperwork.The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.Each member institution provides equal opportunity and access to all students, employees and prospective employees. #J-18808-Ljbffr