Mortenson
Summary
Mortenson is currently seeking an Administrative Assistant who will support a wide range of administrative and executive-level tasks in a fast-paced, ever-changing environment. Success in this role requires flexibility, creativity, efficiency, and a high level of integrity and confidentiality. Strong written and verbal communication skills are essential, as this role regularly interacts with team members and leaders at all levels of the organization. Exceptional customer service skills are critical to ensuring a positive and professional experience for all visitors and internal partners at Mortenson facilities.
Responsibilities
Perform regular administrative tasks and overall office organization, greet visitors and customers with a positive demeanor, coordinate and set up meetings, handle calendars, and schedule travel
Coordinate and set up meetings, manage calendars, schedule travel, and support meeting logistics such as room reservations, catering, and conference center coordination
Support onboarding coordination by partnering with managers to ensure a seamless new hire experience, including workspace setup, applicable technology, and a 90‑day onboarding calendar; support a successful transition to project sites
Integrate operating group–specific onboarding experiences that supplement the company onboarding program and address group‑specific needs, challenges, and engagement opportunities
Set up, organize, and manage filing systems; prepare documents; maintain records; and proofread communications and materials with strong attention to detail
Prepare billing and invoices as needed and support timekeeping‑related activities
Coordinate across multiple internal support groups, including Risk Management, Preconstruction, Human Resources, Legal, Environmental Health & Safety, and ITS
Procure miscellaneous goods using Mortenson’s internal procurement systems
Oversee shipping and receiving for UPS and other deliveries
Develop an understanding of the operating group and company resources to effectively support Operating Group Leadership and team members with tasks such as expense reports, travel coordination, technology needs, and general administrative support
Build effective working relationships across all levels of the organization and navigate diverse personalities and backgrounds
Perform all other duties as assigned, recognizing that responsibilities may evolve due to the dynamic and cyclical nature of the construction business
Qualifications
Associate or bachelor’s degree preferred
Minimum three years administrative support experience required
Detail orientation and the capability to proofread effectively
Demonstrate flexibility as well as excellent organization and multi‑tasking skills
Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point
Exhibit effective communication and active listening skills
Positive professional attitude and strong customer service skills
Construction‑related business experience preferred
Experience with billing, invoicing, and timekeeping preferred
Benefits
Medical and prescription drug plans that include no additional cost vision coverage
Dental plan
401(k) retirement plan with a generous Mortenson match
Paid time off, holidays, and other paid leaves
Employer paid Life, AD&D, and disability insurance
No‑cost mental health tool and concierge with extensive work‑life resources
Tuition reimbursement
Adoption Assistance
Gym Membership Discount Program
The base pay range for this role is $59,300 minimum - $80,000 maximum. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.
Please Make Note
Visa sponsorship is not offered for this position.
Our postings are typically open a minimum of 5 days and an average of 44 days.
About Mortenson As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Equal Employment Opportunity Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Construction
Referrals increase your chances of interviewing at Mortenson by 2x
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Responsibilities
Perform regular administrative tasks and overall office organization, greet visitors and customers with a positive demeanor, coordinate and set up meetings, handle calendars, and schedule travel
Coordinate and set up meetings, manage calendars, schedule travel, and support meeting logistics such as room reservations, catering, and conference center coordination
Support onboarding coordination by partnering with managers to ensure a seamless new hire experience, including workspace setup, applicable technology, and a 90‑day onboarding calendar; support a successful transition to project sites
Integrate operating group–specific onboarding experiences that supplement the company onboarding program and address group‑specific needs, challenges, and engagement opportunities
Set up, organize, and manage filing systems; prepare documents; maintain records; and proofread communications and materials with strong attention to detail
Prepare billing and invoices as needed and support timekeeping‑related activities
Coordinate across multiple internal support groups, including Risk Management, Preconstruction, Human Resources, Legal, Environmental Health & Safety, and ITS
Procure miscellaneous goods using Mortenson’s internal procurement systems
Oversee shipping and receiving for UPS and other deliveries
Develop an understanding of the operating group and company resources to effectively support Operating Group Leadership and team members with tasks such as expense reports, travel coordination, technology needs, and general administrative support
Build effective working relationships across all levels of the organization and navigate diverse personalities and backgrounds
Perform all other duties as assigned, recognizing that responsibilities may evolve due to the dynamic and cyclical nature of the construction business
Qualifications
Associate or bachelor’s degree preferred
Minimum three years administrative support experience required
Detail orientation and the capability to proofread effectively
Demonstrate flexibility as well as excellent organization and multi‑tasking skills
Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point
Exhibit effective communication and active listening skills
Positive professional attitude and strong customer service skills
Construction‑related business experience preferred
Experience with billing, invoicing, and timekeeping preferred
Benefits
Medical and prescription drug plans that include no additional cost vision coverage
Dental plan
401(k) retirement plan with a generous Mortenson match
Paid time off, holidays, and other paid leaves
Employer paid Life, AD&D, and disability insurance
No‑cost mental health tool and concierge with extensive work‑life resources
Tuition reimbursement
Adoption Assistance
Gym Membership Discount Program
The base pay range for this role is $59,300 minimum - $80,000 maximum. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.
Please Make Note
Visa sponsorship is not offered for this position.
Our postings are typically open a minimum of 5 days and an average of 44 days.
About Mortenson As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Equal Employment Opportunity Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Construction
Referrals increase your chances of interviewing at Mortenson by 2x
#J-18808-Ljbffr