Pro Resources Staffing Services
Office Assistant
Pro Resources is seeking a dependable and organized Office Assistant to support daily administrative operations in our office for a company in Fort Wayne, IN. This role involves handling clerical tasks, managing communications, greeting visitors, maintaining records, and assisting with accounting and sales documentation. The ideal candidate is detail-oriented, able to multitask, and possesses strong communication skills with a pleasant, professional demeanor.
Working Hours:
9am-3pm with half hour lunch.
Salary:
$16.00
Job Duties:
Front Office & Communication:
Greet visitors as they arrive
Answer incoming phone calls; take messages or forward as needed
Monitor, sort, and forward emails
Check the front mailbox
Review open sales orders for accuracy and file accordingly
Print open order reports from Sage software and pull sales orders
Attach pick tickets and BOLs to sales order packets
Enter tracking information and email customers as requested by the Sales Team
Update the past-due shipment log and distribute to the Sales Team and Freight Coordinator
Accounts Receivable & Accounting Support:
File current and past A/R customer invoices
Organize and maintain the A/R filing cabinet
Separate and attach 3-part forms to invoice copies
Sort and email commission invoices
Prepare cash receipt deposits for bank submission
Code A/R customer payments (checks and ACH)
Enter and post cash receipts in Sage
Highlight A/R reports for past-due accounts
Update customer sales spreadsheets in Excel
Review A/R folders for accuracy and reorganize files at year-end
About Pro Resources Locally-owned since 1986, Pro Resources is an employment services firm specializing in short-term, long-term and direct hire staffing in the Industrial, Clerical and Professional job markets. We are more than just a staffing firm. As an employee, there is never a fee for our service. We strive to match your skills, qualifications and desires to our customers’ open positions.
Benefits We offer healthcare, dental and vision benefits, direct deposit, pay card services, referral bonuses and employee of the month rewards. At each of our 16 locations, we look forward to helping you find the perfect job opportunity to begin your new career.
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Working Hours:
9am-3pm with half hour lunch.
Salary:
$16.00
Job Duties:
Front Office & Communication:
Greet visitors as they arrive
Answer incoming phone calls; take messages or forward as needed
Monitor, sort, and forward emails
Check the front mailbox
Review open sales orders for accuracy and file accordingly
Print open order reports from Sage software and pull sales orders
Attach pick tickets and BOLs to sales order packets
Enter tracking information and email customers as requested by the Sales Team
Update the past-due shipment log and distribute to the Sales Team and Freight Coordinator
Accounts Receivable & Accounting Support:
File current and past A/R customer invoices
Organize and maintain the A/R filing cabinet
Separate and attach 3-part forms to invoice copies
Sort and email commission invoices
Prepare cash receipt deposits for bank submission
Code A/R customer payments (checks and ACH)
Enter and post cash receipts in Sage
Highlight A/R reports for past-due accounts
Update customer sales spreadsheets in Excel
Review A/R folders for accuracy and reorganize files at year-end
About Pro Resources Locally-owned since 1986, Pro Resources is an employment services firm specializing in short-term, long-term and direct hire staffing in the Industrial, Clerical and Professional job markets. We are more than just a staffing firm. As an employee, there is never a fee for our service. We strive to match your skills, qualifications and desires to our customers’ open positions.
Benefits We offer healthcare, dental and vision benefits, direct deposit, pay card services, referral bonuses and employee of the month rewards. At each of our 16 locations, we look forward to helping you find the perfect job opportunity to begin your new career.
#J-18808-Ljbffr