Utah State University
Operations & Program Assistant
Overview
The Stephen R. Covey Leadership Center is seeking a highly organized, proactive, and relationship-focused Operations & Program Assistant to support the execution of core leadership initiatives across Utah State University. This role manages essential logistical, financial, and administrative functions that enable our programs to operate effectively. Additionally, the assistant will serve as a support resource and community-builder for our team of student workers.
Responsibilities Financial & Budget Management
Help manage center fiscal tracking, budgeting, and expense processing.
Process receipts, reimbursements, and purchasing documentation.
Maintain accurate expenditure records for events, materials, and programs.
Logistics & Event Coordination
Reserve rooms and event spaces across campus.
Coordinate production and printing with Aggie Print and external vendors.
Help oversee logistics for leadership trips including Washington D.C., Fiji, and Europe.
Partner with the Huntsman Recruiting Office to plan and execute logistics of Emerging Leaders Conferences.
Coordinate with K-12 faculty and partners for statewide leadership events.
Purchase weekly program supplies such as snacks, materials, and marketing assets.
Support the execution of programs through onsite preparation and coordination.
Administrative & Data Management
Maintain Salesforce records including event tracking, impact metrics, and data accuracy.
Support scheduling, communication workflows, and operational documentation.
Ensure systems and reporting processes are consistent and reliable.
Team Support & Community Building
Build strong relationships with student employees and support them in their roles.
Foster a high-trust, service-oriented, inclusive environment.
Assist student employees with operational needs, coordination, and problem-solving.
Qualifications Minimum Qualifications
Reliable, professional, and highly organized.
Strong communication and interpersonal skills.
Ability to manage multiple projects simultaneously.
Preferred Qualifications
Experience in event planning or operational coordination.
Familiarity with Salesforce, Canva, AggiePrint, or USU campus systems.
Required Documents Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
Cover letter to be typed/pasted at the end of your application
Document size may not exceed 10 MB.
ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
Notice of Non-Discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, Ut 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov
*updated 12/2025
#J-18808-Ljbffr
Responsibilities Financial & Budget Management
Help manage center fiscal tracking, budgeting, and expense processing.
Process receipts, reimbursements, and purchasing documentation.
Maintain accurate expenditure records for events, materials, and programs.
Logistics & Event Coordination
Reserve rooms and event spaces across campus.
Coordinate production and printing with Aggie Print and external vendors.
Help oversee logistics for leadership trips including Washington D.C., Fiji, and Europe.
Partner with the Huntsman Recruiting Office to plan and execute logistics of Emerging Leaders Conferences.
Coordinate with K-12 faculty and partners for statewide leadership events.
Purchase weekly program supplies such as snacks, materials, and marketing assets.
Support the execution of programs through onsite preparation and coordination.
Administrative & Data Management
Maintain Salesforce records including event tracking, impact metrics, and data accuracy.
Support scheduling, communication workflows, and operational documentation.
Ensure systems and reporting processes are consistent and reliable.
Team Support & Community Building
Build strong relationships with student employees and support them in their roles.
Foster a high-trust, service-oriented, inclusive environment.
Assist student employees with operational needs, coordination, and problem-solving.
Qualifications Minimum Qualifications
Reliable, professional, and highly organized.
Strong communication and interpersonal skills.
Ability to manage multiple projects simultaneously.
Preferred Qualifications
Experience in event planning or operational coordination.
Familiarity with Salesforce, Canva, AggiePrint, or USU campus systems.
Required Documents Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
Cover letter to be typed/pasted at the end of your application
Document size may not exceed 10 MB.
ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
Notice of Non-Discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, Ut 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov
*updated 12/2025
#J-18808-Ljbffr