Gwinnett County
Confidential Executive Assistant - Appointed
Gwinnett County, Lawrenceville, Georgia, United States, 30243
Job Description
This class is responsible for providing administrative/technical expertise in an organizational element that directly supports an Elected or Appointed Official. Incumbents have regular and recurring contact with elected officials or their staff and must maintain confidential and sensitive information, may supervise staff, and are responsible for providing customer service, handling information requests, assisting with budget preparation, and performing other administrative functions. This position is a grade 101.
Essential Duties
May supervise staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
Assists an Elected or Appointed Official by coordinating work efforts and managing the flow of information to appropriate personnel, preparing correspondence and various reports of a confidential or technical nature, and provides research on special projects as needed.
Maintaining and controlling appointments and calendars for Elected Officials.
Handles requests for information from the general public, media, County staff, and Elected or Appointed Officials.
Provides administrative support to include answering phones, taking messages, filing, faxing, preparing mailings, ordering supplies, data entry, monitoring office inventory, and performing other related activities.
Researches, gathers, analyzes, and documents file data and information to include performing research, recording legal documents, verifying the completeness and accuracy of correspondence of files and records, and other related activities.
Assists in developing and tracking budget and department information, such as recommending budget figures, maintaining balances, researching discrepancies, and preparing related financial reports.Assists in overseeing department programs by reviewing forms and documents for compliance with policies and procedures.
Performs other duties of a similar nature or level.
Public Speaking Duties
Ability to communicate orally to deliver instructions and guidance to coworkers, supervisor, the general public, and/or others.
Skill in exchanging and conveying information to coworkers, supervisor, the general public, and/or others.
Other Job Requirements/Information
This job is a civilian position in either a public safety department or in Information Technology with close ties to public safety. Due to the sensitive nature of this position, a public safety background which may include motor vehicle & criminal histories, and fingerprinting.
This job requires fingerprinting.
This job may require on-call rotation and emergency after hours, weekends, and/or holidays.
Grade The grade for the position is 101.
Minimum Qualifications
Associate's degree AND
Four years of related experience providing executive level administrative support.
An equivalent combination of education beyond the associate's degree and experience sufficient to successfully perform the essential duties of the job such as those listed above will also be considered.
For information related to position-specific essential duties, knowledge and skills, and physical requirements, please click here.
Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.
About Gwinnett County Welcome to Gwinnett County Government
Gwinnett County Government is an award-winning employer that believes in investing in its employees by providing corporate level benefits, a wellness program, professional development opportunities, career advancement, and more.
Careers with impact
Gwinnett County sets the standard as a dynamic, vibrant community where all people can enjoy economic opportunities, safe neighborhoods, plentiful greenspace, and recreational facilities. We are committed to hiring those who share our dedication to making life better for our residents and business owners. The culture of superior service that our employees have created reflects that standard and helps staff, residents, and stakeholders remain vibrantly connected.
Exceptional benefits
Working for Gwinnett County comes with exceptional benefits, including health coverage, a robust wellness program (Spouses can participate, too!), onsite employee wellness center, longevity pay, tuition reimbursement, and more. The value of Gwinnett County benefits can be up to 49 percent of an individual’s total compensation.
World-class community
More than a million residents make up Gwinnett’s diverse community. The County is located just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Georgia Highway 316 reduces travel time to the University of Georgia to 25 minutes.
Gwinnett County is an award-winning employer!
Atlanta’s Healthiest Employer by Atlanta Business Chronicle
Green Communities Platinum Certification for Gwinnett County from the Atlanta Regional Commission
Top 100 Healthiest Workplaces in America by Springbuk and PR NewsWire and more!
Vision
Gwinnett is the preferred community where everyone thrives!
Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.
Values
Integrity: We believe in being honest, building trust, and having strong moral principles.
Accountability: We believe in stewardship, transparency, and sustainability.
Equity: We believe in fairness and respect for all.
Inclusivity: We believe in engaging, embracing, and unifying our communities.
Innovation: We believe in continual adaptation of technology, process, and experience.
Hiring Process
Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:
Hiring Process
FAQs
Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.
#J-18808-Ljbffr
Essential Duties
May supervise staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
Assists an Elected or Appointed Official by coordinating work efforts and managing the flow of information to appropriate personnel, preparing correspondence and various reports of a confidential or technical nature, and provides research on special projects as needed.
Maintaining and controlling appointments and calendars for Elected Officials.
Handles requests for information from the general public, media, County staff, and Elected or Appointed Officials.
Provides administrative support to include answering phones, taking messages, filing, faxing, preparing mailings, ordering supplies, data entry, monitoring office inventory, and performing other related activities.
Researches, gathers, analyzes, and documents file data and information to include performing research, recording legal documents, verifying the completeness and accuracy of correspondence of files and records, and other related activities.
Assists in developing and tracking budget and department information, such as recommending budget figures, maintaining balances, researching discrepancies, and preparing related financial reports.Assists in overseeing department programs by reviewing forms and documents for compliance with policies and procedures.
Performs other duties of a similar nature or level.
Public Speaking Duties
Ability to communicate orally to deliver instructions and guidance to coworkers, supervisor, the general public, and/or others.
Skill in exchanging and conveying information to coworkers, supervisor, the general public, and/or others.
Other Job Requirements/Information
This job is a civilian position in either a public safety department or in Information Technology with close ties to public safety. Due to the sensitive nature of this position, a public safety background which may include motor vehicle & criminal histories, and fingerprinting.
This job requires fingerprinting.
This job may require on-call rotation and emergency after hours, weekends, and/or holidays.
Grade The grade for the position is 101.
Minimum Qualifications
Associate's degree AND
Four years of related experience providing executive level administrative support.
An equivalent combination of education beyond the associate's degree and experience sufficient to successfully perform the essential duties of the job such as those listed above will also be considered.
For information related to position-specific essential duties, knowledge and skills, and physical requirements, please click here.
Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.
About Gwinnett County Welcome to Gwinnett County Government
Gwinnett County Government is an award-winning employer that believes in investing in its employees by providing corporate level benefits, a wellness program, professional development opportunities, career advancement, and more.
Careers with impact
Gwinnett County sets the standard as a dynamic, vibrant community where all people can enjoy economic opportunities, safe neighborhoods, plentiful greenspace, and recreational facilities. We are committed to hiring those who share our dedication to making life better for our residents and business owners. The culture of superior service that our employees have created reflects that standard and helps staff, residents, and stakeholders remain vibrantly connected.
Exceptional benefits
Working for Gwinnett County comes with exceptional benefits, including health coverage, a robust wellness program (Spouses can participate, too!), onsite employee wellness center, longevity pay, tuition reimbursement, and more. The value of Gwinnett County benefits can be up to 49 percent of an individual’s total compensation.
World-class community
More than a million residents make up Gwinnett’s diverse community. The County is located just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Georgia Highway 316 reduces travel time to the University of Georgia to 25 minutes.
Gwinnett County is an award-winning employer!
Atlanta’s Healthiest Employer by Atlanta Business Chronicle
Green Communities Platinum Certification for Gwinnett County from the Atlanta Regional Commission
Top 100 Healthiest Workplaces in America by Springbuk and PR NewsWire and more!
Vision
Gwinnett is the preferred community where everyone thrives!
Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.
Values
Integrity: We believe in being honest, building trust, and having strong moral principles.
Accountability: We believe in stewardship, transparency, and sustainability.
Equity: We believe in fairness and respect for all.
Inclusivity: We believe in engaging, embracing, and unifying our communities.
Innovation: We believe in continual adaptation of technology, process, and experience.
Hiring Process
Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:
Hiring Process
FAQs
Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.
#J-18808-Ljbffr