Williamson County
County Court at Law 2-Assistant Court Administrator
Williamson County, Georgetown, Texas, United States, 78628
Reporting directly to a Senior Court Administrator and/or County Court at Law Judge, responsible for performing specialized administrative and court related duties to support the Williamson County Court at Law Offices. Serves as Senior Court Administrator in their absence.
Collaborates with Senior Court Administrator and performs docket management as assigned per court (i.e., family, civil, criminal, etc.)
Schedules, monitors, and maintains court calendars and emails
Coordinates communication between the court, attorneys, external courts, and the public
Serves as primary resource for all administrative needs
Assists with attorney assignments, fee vouchers, and public inquiries
Assists with court filings, including coordinating case audits
Performs budget tracking to assist with the annual budget process
Coordinates and tracks various financial documents
Provides customer service to customers and staff via telephone, email, or in person
Performs data entry and maintains contact information for defendants, attorneys, and other legal parties
Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, communicating with County A/P and Purchasing departments, and preparing end‑of‑fiscal year reporting
Maintains all electronic and physical documents for assigned courts, including coordinating various filing systems
Assists with processing attorney invoices, legal fees, and various budget and financial reports
Reviews, collects, transcribes, and processes legal paperwork and prepares documents for electronic use
Reviews court orders submitted by attorneys and litigants and forwards to the Judge for approval and signature
Disseminates court policies and procedures to attorneys and litigants
Reports monthly, quarterly, and yearly statistical and legal data using software utilized by the State of Texas
Collaborates with attorneys on processing various legal documents, including performing quality control to ensure documents are accurate
Performs daily financial transactions such as collecting payments, balancing cash draws, and prepares financial reports for internal and external entities
Receives cross‑training and performs duties associated with Senior Court Administrator (includes going into court and performing court duties) as required.
Attends all meetings and trainings, as required
Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
Reports directly to – Senior Court Administrator and/or County Court at Law Judge
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air‑conditioned environment
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
REQUIRED QUALIFICATIONS
Associate degree in Business, Government, Public Administration, or related field and two (2) years of court or legal experience OR an equivalent combination of education and experience
Knowledge of Microsoft Office Suite and Odyssey
LICENSES AND CERTIFICATIONS REQUIRED WITHIN THIRTY (30) DAYS OF EMPLOYMENT
Valid Texas Driver’s license
REQUIRED WITHIN THREE (3) MONTHS OF EMPLOYMENT
Texas Notary Public (some courts may not require this license)
PREFERRED QUALIFICATIONS
Bachelor’s degree in a related field
Two (2) years of complex court system experience
Four (4) years of experience in a legal role
Bilingual (Spanish)
EMPLOYMENT TESTING Employment is contingent on passing any post‑offer pre‑employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943‑1533 or visit our website at www.wilcotx.gov/469/Human-Resources
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e‑cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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Collaborates with Senior Court Administrator and performs docket management as assigned per court (i.e., family, civil, criminal, etc.)
Schedules, monitors, and maintains court calendars and emails
Coordinates communication between the court, attorneys, external courts, and the public
Serves as primary resource for all administrative needs
Assists with attorney assignments, fee vouchers, and public inquiries
Assists with court filings, including coordinating case audits
Performs budget tracking to assist with the annual budget process
Coordinates and tracks various financial documents
Provides customer service to customers and staff via telephone, email, or in person
Performs data entry and maintains contact information for defendants, attorneys, and other legal parties
Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, communicating with County A/P and Purchasing departments, and preparing end‑of‑fiscal year reporting
Maintains all electronic and physical documents for assigned courts, including coordinating various filing systems
Assists with processing attorney invoices, legal fees, and various budget and financial reports
Reviews, collects, transcribes, and processes legal paperwork and prepares documents for electronic use
Reviews court orders submitted by attorneys and litigants and forwards to the Judge for approval and signature
Disseminates court policies and procedures to attorneys and litigants
Reports monthly, quarterly, and yearly statistical and legal data using software utilized by the State of Texas
Collaborates with attorneys on processing various legal documents, including performing quality control to ensure documents are accurate
Performs daily financial transactions such as collecting payments, balancing cash draws, and prepares financial reports for internal and external entities
Receives cross‑training and performs duties associated with Senior Court Administrator (includes going into court and performing court duties) as required.
Attends all meetings and trainings, as required
Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
Reports directly to – Senior Court Administrator and/or County Court at Law Judge
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air‑conditioned environment
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
REQUIRED QUALIFICATIONS
Associate degree in Business, Government, Public Administration, or related field and two (2) years of court or legal experience OR an equivalent combination of education and experience
Knowledge of Microsoft Office Suite and Odyssey
LICENSES AND CERTIFICATIONS REQUIRED WITHIN THIRTY (30) DAYS OF EMPLOYMENT
Valid Texas Driver’s license
REQUIRED WITHIN THREE (3) MONTHS OF EMPLOYMENT
Texas Notary Public (some courts may not require this license)
PREFERRED QUALIFICATIONS
Bachelor’s degree in a related field
Two (2) years of complex court system experience
Four (4) years of experience in a legal role
Bilingual (Spanish)
EMPLOYMENT TESTING Employment is contingent on passing any post‑offer pre‑employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943‑1533 or visit our website at www.wilcotx.gov/469/Human-Resources
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e‑cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
#J-18808-Ljbffr