Elite Recruiting & Consulting Services
Project Coordinator, Construction
Elite Recruiting & Consulting Services, Temecula, California, United States, 92591
Project Coordinator, Construction
Employment Type:
Full-Time Location:
Temecula, CA
About the Role The Project Coordinator supports construction projects from award through closeout by providing project coordination, document control, and administrative support. This role works closely with Project Managers, Quality Control teams, and internal support staff to ensure projects are properly set up, tracked, and documented throughout the project lifecycle.
This position is ideal for a detail-oriented construction professional who thrives in structured environments, enjoys managing documentation and systems, and supports multiple projects in a fast-paced construction setting.
Key Responsibilities Pre-Construction Phase
Support award turnover and project startup activities
Organize and verify award documentation, RFIs, addenda, and contract files
Set up projects in Procore according to established standards
Develop and maintain Submittal Registers from drawings and specifications
Establish and manage RFI and submittal logs
Coordinate early required submittals following Notice to Proceed
Track long-lead items and flag procurement risks to the Project Manager
Support kickoff meetings and early scope clarification
Construction Phase
Maintain accurate submittal, RFI, and correspondence logs
Route submittals, RFIs, and documentation for review and approval
Track review timelines, resubmittals, and outstanding items
Coordinate document revisions with subcontractors as directed
Maintain organized, audit-ready project records
Track material submittals, purchase orders, and delivery status
Support procurement administration and material documentation
Collect subcontractor pay applications and compliance documents
Support progress meetings with required documentation
Closeout Phase
Track and coordinate closeout documentation including O&M manuals, warranties, as-builts, and training records
Verify closeout packages are complete and properly organized
Support final billing, retention release, and internal archiving
Assist with project file turnover and record retention
Qualifications Education
Bachelor’s degree in Construction Management, Business, Accounting, or a related field preferred
Experience
3–5 years of construction project coordination or project controls experience
Procore experience required
Experience supporting multi-phase construction projects preferred
Experience in compliance-driven construction environments is a plus
Skills
Procore
Microsoft Excel, intermediate to advanced
Strong organizational and time management skills
Clear written and verbal communication
Ability to manage multiple priorities and deadlines
Benefits
Health, Dental, and Vision Insurance
401(k) with company matching
Paid Time Off
Training and professional development
Education reimbursement program, based on eligibility
How to Apply Apply through
Elite Recruiting & Consulting Services
by submitting your resume for consideration. Qualified candidates will be contacted directly by our recruiting team.
#J-18808-Ljbffr
Full-Time Location:
Temecula, CA
About the Role The Project Coordinator supports construction projects from award through closeout by providing project coordination, document control, and administrative support. This role works closely with Project Managers, Quality Control teams, and internal support staff to ensure projects are properly set up, tracked, and documented throughout the project lifecycle.
This position is ideal for a detail-oriented construction professional who thrives in structured environments, enjoys managing documentation and systems, and supports multiple projects in a fast-paced construction setting.
Key Responsibilities Pre-Construction Phase
Support award turnover and project startup activities
Organize and verify award documentation, RFIs, addenda, and contract files
Set up projects in Procore according to established standards
Develop and maintain Submittal Registers from drawings and specifications
Establish and manage RFI and submittal logs
Coordinate early required submittals following Notice to Proceed
Track long-lead items and flag procurement risks to the Project Manager
Support kickoff meetings and early scope clarification
Construction Phase
Maintain accurate submittal, RFI, and correspondence logs
Route submittals, RFIs, and documentation for review and approval
Track review timelines, resubmittals, and outstanding items
Coordinate document revisions with subcontractors as directed
Maintain organized, audit-ready project records
Track material submittals, purchase orders, and delivery status
Support procurement administration and material documentation
Collect subcontractor pay applications and compliance documents
Support progress meetings with required documentation
Closeout Phase
Track and coordinate closeout documentation including O&M manuals, warranties, as-builts, and training records
Verify closeout packages are complete and properly organized
Support final billing, retention release, and internal archiving
Assist with project file turnover and record retention
Qualifications Education
Bachelor’s degree in Construction Management, Business, Accounting, or a related field preferred
Experience
3–5 years of construction project coordination or project controls experience
Procore experience required
Experience supporting multi-phase construction projects preferred
Experience in compliance-driven construction environments is a plus
Skills
Procore
Microsoft Excel, intermediate to advanced
Strong organizational and time management skills
Clear written and verbal communication
Ability to manage multiple priorities and deadlines
Benefits
Health, Dental, and Vision Insurance
401(k) with company matching
Paid Time Off
Training and professional development
Education reimbursement program, based on eligibility
How to Apply Apply through
Elite Recruiting & Consulting Services
by submitting your resume for consideration. Qualified candidates will be contacted directly by our recruiting team.
#J-18808-Ljbffr