FORDHAM University
Senior Department Assistant, Level 5
FORDHAM University, Armonk, New York, United States, 10504
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools.
It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long‑term disability; employee assistance program (EAP); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Reporting to the Dean of Professional and Continuing Studies, the Senior Department Assistant will provide high‑level administrative support, providing clerical, telephone, scheduling, and general support across the school as directed by the Dean. Must be able to accommodate a flexible work schedule that includes peak cycles, extended hours, evenings, and auxiliary coverage when needed.
Essential Functions Handles day‑to‑day activities for the Dean including: coordinating the Dean’s schedule, scheduling rooms for meetings and conferences, receiving visitors, disseminating information, managing correspondence as directed, attending administrative meetings, and following through as directed.
On behalf of the Dean, liaise with high‑level internal and external stakeholders, as needed.
Researches, analyzes, and evaluates information independently and in consultation with the Dean to support his involvement in school, University, and extra‑University matters.
Prepares complex reports and presentations for the Dean’s Office.
Works with Dean on new strategic initiatives and undertake additional responsibilities as needed.
Oversees specified centralized tasks for college across three campuses and covers for other clericals as needed at each of the 3 campuses.
Researches and collects data as requested.
Produces letters, memos, mailings and miscellaneous correspondence.
Processes approved requests for payments for contracts, expense reimbursement requests, credit card statements, check requests, vendor invoices, subscriptions and other items.
Prepares mailings to prospective students, applicants, admitted students, and external community contacts as needed.
Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.
Management Responsibilities Not responsible for supervision or oversight of others.
Additional Functions
Required Qualifications: Education and Experience High School Diploma or equivalent.
Minimum of two (2) years of relevant experience.
Required Qualifications: Knowledge and Skills Proficiency in MS Word, Excel, and PowerPoint.
Ease with building and manipulating data.
Detail‑oriented and able to multi‑task; courteous and diplomatic; professional demeanor and possess initiative and a can‑do attitude.
Strong writing and organizational skills.
Maintains privacy and discretion for confidential documents including transcripts, immunization records, military records and disciplinary actions. Processes confidential information in compliance with FERPA.
Preferred Qualifications Knowledge of MS Publisher, Access.
Knowledge of Slate and Banner systems or comparable University student/CRM systems.
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria
$2,200.29
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria
$2,200.29
Minimum Biweekly Salary for All Others
$2,200.29
Maximum Biweekly Salary for All Others
$2,200.29
Union Affiliation
Local 153
Posting Number
C067P
Number of Vacancies
1
Start Date
ASAP
Posting Date
09/25/2025
Special Instructions
EEO Statement Fordham University is committed to excellence and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Physical Activity and Work Environment Sitting Often
Repetitive Hand Motion (such as typing)
Repetitive Hand Motion (such as typing) Often
Hearing, Listening, Talking Often
Standing
Standing Seldom
Walking
Walking Seldom
Running
Running Not Required
Bending, Stooping, Kneeling, squatting, Crouching, Crawling
Bending, Stooping, Kneeling, squatting, Crouching, Crawling Seldom
Climbing stairs Seldom
Climbing ladders
Climbing ladders Seldom
Reaching overhead
Reaching overhead Seldom
Pulling, pushing
Pulling, pushing Not Required
Shoveling
Shoveling Not Required
Lifting – up to 20 pounds
Lifting – up to 20 pounds Not Required
Lifting – up to 50 pounds
Lifting – up to 50 pounds Not Required
Lifting – over 50 pounds Not Required
Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
Documents Needed to Apply Required Documents
Resume
Cover Letter
Optional Documents
Supplemental questions you will be required to answer on the application (No action is needed on this page) Required fields are indicated with an asterisk (*).
* Do you have a minimum of two (2) years of relevant experience? Yes
No
#J-18808-Ljbffr
It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long‑term disability; employee assistance program (EAP); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Reporting to the Dean of Professional and Continuing Studies, the Senior Department Assistant will provide high‑level administrative support, providing clerical, telephone, scheduling, and general support across the school as directed by the Dean. Must be able to accommodate a flexible work schedule that includes peak cycles, extended hours, evenings, and auxiliary coverage when needed.
Essential Functions Handles day‑to‑day activities for the Dean including: coordinating the Dean’s schedule, scheduling rooms for meetings and conferences, receiving visitors, disseminating information, managing correspondence as directed, attending administrative meetings, and following through as directed.
On behalf of the Dean, liaise with high‑level internal and external stakeholders, as needed.
Researches, analyzes, and evaluates information independently and in consultation with the Dean to support his involvement in school, University, and extra‑University matters.
Prepares complex reports and presentations for the Dean’s Office.
Works with Dean on new strategic initiatives and undertake additional responsibilities as needed.
Oversees specified centralized tasks for college across three campuses and covers for other clericals as needed at each of the 3 campuses.
Researches and collects data as requested.
Produces letters, memos, mailings and miscellaneous correspondence.
Processes approved requests for payments for contracts, expense reimbursement requests, credit card statements, check requests, vendor invoices, subscriptions and other items.
Prepares mailings to prospective students, applicants, admitted students, and external community contacts as needed.
Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.
Management Responsibilities Not responsible for supervision or oversight of others.
Additional Functions
Required Qualifications: Education and Experience High School Diploma or equivalent.
Minimum of two (2) years of relevant experience.
Required Qualifications: Knowledge and Skills Proficiency in MS Word, Excel, and PowerPoint.
Ease with building and manipulating data.
Detail‑oriented and able to multi‑task; courteous and diplomatic; professional demeanor and possess initiative and a can‑do attitude.
Strong writing and organizational skills.
Maintains privacy and discretion for confidential documents including transcripts, immunization records, military records and disciplinary actions. Processes confidential information in compliance with FERPA.
Preferred Qualifications Knowledge of MS Publisher, Access.
Knowledge of Slate and Banner systems or comparable University student/CRM systems.
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria
$2,200.29
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria
$2,200.29
Minimum Biweekly Salary for All Others
$2,200.29
Maximum Biweekly Salary for All Others
$2,200.29
Union Affiliation
Local 153
Posting Number
C067P
Number of Vacancies
1
Start Date
ASAP
Posting Date
09/25/2025
Special Instructions
EEO Statement Fordham University is committed to excellence and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Physical Activity and Work Environment Sitting Often
Repetitive Hand Motion (such as typing)
Repetitive Hand Motion (such as typing) Often
Hearing, Listening, Talking Often
Standing
Standing Seldom
Walking
Walking Seldom
Running
Running Not Required
Bending, Stooping, Kneeling, squatting, Crouching, Crawling
Bending, Stooping, Kneeling, squatting, Crouching, Crawling Seldom
Climbing stairs Seldom
Climbing ladders
Climbing ladders Seldom
Reaching overhead
Reaching overhead Seldom
Pulling, pushing
Pulling, pushing Not Required
Shoveling
Shoveling Not Required
Lifting – up to 20 pounds
Lifting – up to 20 pounds Not Required
Lifting – up to 50 pounds
Lifting – up to 50 pounds Not Required
Lifting – over 50 pounds Not Required
Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
Documents Needed to Apply Required Documents
Resume
Cover Letter
Optional Documents
Supplemental questions you will be required to answer on the application (No action is needed on this page) Required fields are indicated with an asterisk (*).
* Do you have a minimum of two (2) years of relevant experience? Yes
No
#J-18808-Ljbffr