BUSINESS AND FINANCE - CONTRACTS & PROCUREMENT
Clerk III - Contracts and Procurement - Huntsville (044168 044170 044184)
BUSINESS AND FINANCE - CONTRACTS & PROCUREMENT, Huntsville, Texas, us, 77344
Job Description - Clerk III - Contracts and Procurement - Huntsville (044168 044170 044184) (26000021)
Organization BUSINESS AND FINANCE - CONTRACTS & PROCUREMENT
Primary Location United States-Texas-HUNTSVILLE
Job Office and Administrative Support
Employee Status Regular
Schedule Full-time
Travel: No
Salary/Salary Range: $2,863.09 (Ret 2.5% Less)
Pay Basis Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Work Site Visits: No
Study Material: No
Overtime Status Non-exempt
Job Posting Jan 7, 2026, 6:00:00 AM
Closing Date Jan 17, 2026, 5:59:00 AM
JOB SUMMARY Performs highly‑complex clerical work. Work involves coordinating clerical activities; compiling and tabulating data; checking documents for accuracy; handling and transporting documents, stock, and inventory; and maintaining files. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
Prepares and reviews correspondence, reports, purchase orders, summaries, manuals, ledgers, requisitions, records, and other forms ensuring accuracy and completeness; and reviews, edits, and reconciles discrepancies.
Maintains filing and record keeping systems for purchase orders, requisitions, receiving reports, and purchase requests; performs and reviews data entry, retrieval, and data searches; posts, reviews, and edits information on agency records; and recommends modification of forms and records.
Answers inquiries regarding policies and procedures; responds to requests for information; communicates with vendors and staff on purchasing matters; and provides liaison with agency departments.
Maintains and coordinates the maintenance of materials and supplies; coordinates the receiving, storing, and issuing of stock items; performs receptionist and telephone duties; and opens, sorts, and distributes mail.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
One year full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by a CHEA or USDE may be substituted for each six months of experience.
Experience in processing purchasing documents preferred.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of purchasing practices and procedures.
Knowledge of purchasing practices and procedures in a state agency preferred.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
Skill to prepare and maintain accurate records, files, and reports.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full‑time or part‑time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
*Outside applicants will be required to submit to pre‑employment drug testing as a condition of employment.*
Questions Regarding This Posting May Be Directed To: Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437‑4106 EMAIL eject
hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Equal Employment Opportunity Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
#J-18808-Ljbffr
Organization BUSINESS AND FINANCE - CONTRACTS & PROCUREMENT
Primary Location United States-Texas-HUNTSVILLE
Job Office and Administrative Support
Employee Status Regular
Schedule Full-time
Travel: No
Salary/Salary Range: $2,863.09 (Ret 2.5% Less)
Pay Basis Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Work Site Visits: No
Study Material: No
Overtime Status Non-exempt
Job Posting Jan 7, 2026, 6:00:00 AM
Closing Date Jan 17, 2026, 5:59:00 AM
JOB SUMMARY Performs highly‑complex clerical work. Work involves coordinating clerical activities; compiling and tabulating data; checking documents for accuracy; handling and transporting documents, stock, and inventory; and maintaining files. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
Prepares and reviews correspondence, reports, purchase orders, summaries, manuals, ledgers, requisitions, records, and other forms ensuring accuracy and completeness; and reviews, edits, and reconciles discrepancies.
Maintains filing and record keeping systems for purchase orders, requisitions, receiving reports, and purchase requests; performs and reviews data entry, retrieval, and data searches; posts, reviews, and edits information on agency records; and recommends modification of forms and records.
Answers inquiries regarding policies and procedures; responds to requests for information; communicates with vendors and staff on purchasing matters; and provides liaison with agency departments.
Maintains and coordinates the maintenance of materials and supplies; coordinates the receiving, storing, and issuing of stock items; performs receptionist and telephone duties; and opens, sorts, and distributes mail.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
One year full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by a CHEA or USDE may be substituted for each six months of experience.
Experience in processing purchasing documents preferred.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of purchasing practices and procedures.
Knowledge of purchasing practices and procedures in a state agency preferred.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
Skill to prepare and maintain accurate records, files, and reports.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full‑time or part‑time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
*Outside applicants will be required to submit to pre‑employment drug testing as a condition of employment.*
Questions Regarding This Posting May Be Directed To: Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437‑4106 EMAIL eject
hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Equal Employment Opportunity Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
#J-18808-Ljbffr