Robert Half
Description Mid-sized, well-known civil litigation defense firm located near Lake Merritt in Oakland is seeking a Litigation Secretary to join their team on a contract-to-hire basis. This role will support several attorneys handling civil litigation defense matters and is ideal for a candidate who is detail-oriented, highly organized, and comfortable managing multiple priorities. The intent is to convert to a permanent position if it is a good mutual fit. Responsibilities:
- Perform state and federal e-filing, including compliance with court rules and procedures
- Calendar litigation deadlines and court dates in accordance with applicable rules
- Prepare, format, proofread, and revise pleadings and legal documents
- Create and update tables of contents and tables of authorities
- Assist with trial preparation, including organizing exhibits and trial binders
- Manage attorney calendars and coordinate scheduling
- Maintain case files and documents in case management systems
- Communicate with courts, clients, and opposing counsel as needed
- Support multiple attorneys simultaneously in a fast-paced environment
- 2+ years of experience as a civil litigation assistant or litigation secretary
- Strong knowledge of state and federal e-filing rules and procedures
- Solid understanding of litigation calendaring rules and deadlines
- Experience using case management software such as iManage or similar systems
- Ability to support 3 or more attorneys at one time
- Excellent attention to detail and proofreading skills
- Strong organizational and time management abilities
- Professional communication skills and ability to work well under deadlines