State of Wyoming
WJB-0632-Human Resources Coordinator-Wyoming Judicial Branch
State of Wyoming, Cheyenne, Wyoming, United States, 82007
Human Resources Coordinator – Wyoming Judicial Branch – Cheyenne
Open Until Filled
GENERAL DESCRIPTION The Administrative Office of the Courts, located in Cheyenne, Wyoming, seeks to hire a Human Resources Coordinator to administer and coordinate assigned Human Resources functions for the Judicial Branch, including time and leave management, recruitment, Family and Medical Leave Act (FMLA) administration, Human Resources Information System (HRIS) management, and HR data tracking and reporting.
The position performs work requiring independent judgment, organization, and application of established laws, rules, policies, and procedures. Responsibilities involve managing multiple concurrent HR processes and projects with defined deadlines and compliance requirements. Work is performed under general supervision, but guidance is sought from the Chief Human Resources and Education Officer (CHREO) for complex, sensitive, or high-impact matters, changes in priorities, or issues with legal or policy implications.
The Administrative Office of the Courts provides administrative, technical, educational, financial, payroll, auditing, and human resources support to Wyoming judges and their support staff in an accurate, timely, and efficient manner. Through direction of the Wyoming Judicial Council, the AOC serves as a liaison between the Executive and Legislative Branch, law enforcement, and members of the public. Our offices are in Cheyenne, Wyoming, which is home to Cheyenne Frontier Days rodeo and abundant opportunities for outdoor recreation. Cheyenne, the capital of Wyoming, is a growing metropolitan area that thrives on its Western heritage.
Human Resources Contact: 307-777-7629 Brenda Reedy breedy@courts.state.wy.us
ESSENTIAL FUNCTIONS / DUTIES HR Customer Service and Program Coordination
Serve as a primary point of contact for employees, supervisors, applicants, and external partners regarding assigned HR programs, including recruitment, HRIS, FMLA, and time and leave administration.
Manage multiple HR service requests and program activities concurrently, ensuring timely communication, accurate documentation, and compliance with Judicial Branch policies and statutory requirements.
Communicate HR policies, procedures, deadlines, and requirements clearly and consistently to employees at all organizational levels.
Coordinate applicant and new-hire processes to ensure timely completion of payroll, benefits, retirement, and onboarding requirements.
Serve as liaison between Branch employees and external agencies, including the Wyoming State Auditor’s Office (SAO), Employees Group Insurance (EGI), Administration & Information (A&I), and the Wyoming Retirement System (WRS).
Provide technical assistance and training related to HR programs, system changes, and policy updates.
Manage assigned HR Help Desk tickets, prioritize workload, and maintain documentation for audit and compliance purposes.
Time and Leave Administration
Administer employee time and leave in the Branch HRIS in accordance with federal and state law, Judicial Branch policies, and applicable employment rules.
Process time‑off requests, maintain leave balances, and conduct periodic reviews to ensure accuracy and consistency.
Monitor compliance with leave-related requirements and address discrepancies or issues within established guidelines.
Document procedures and recommend process improvements to enhance efficiency and consistency.
Assist with payroll processing in AdvantageHR.
Recruitment and Onboarding
Coordinate recruitment activities in collaboration with hiring managers, ensuring compliance with public-sector hiring practices and documentation standards.
Prepare and post job announcements; manage applicant screening, tracking, and selection documentation.
Coordinate interviews, reference checks, and required approvals.
Administer onboarding processes to ensure completion of required forms, system access, benefits enrollment, and compliance requirements within established timelines.
FMLA Administration
Serve as the primary contact for employees and supervisors regarding FMLA and related leave programs.
Administer FMLA cases, including eligibility determinations, required notices, documentation tracking, and coordination with payroll and benefits.
Maintain accurate, confidential records and ensure compliance with applicable laws, rules, and policies.
Utilize standardized tracking tools to support consistent application of leave requirements.
HRIS and Data Management
Maintain HRIS data accuracy, integrity, confidentiality, and compliance with reporting and audit requirements.
Perform HRIS-related tasks, including data entry, audits, report generation, and system updates.
Generate standard and ad hoc reports for management, external agencies, and audits.
Assist with HRIS testing, implementation of updates, and user support or training as needed.
Data Tracking and Reporting
Collect, maintain, and analyze HR-related data to support compliance, reporting, and operational decision‑making.
Track HR metrics and prepare documentation for audits, reviews, and internal reporting.
Identify trends or issues and communicate findings to the Human Resources Manager.
PREFERENCES Preference may be given to candidates with a Human Resources Certification from either the Society for Human Resource Management (SHRM) or the Human Resource Certification Institute (HRCI).
KNOWLEDGE, SKILLS & ABILITIES Required Abilities
Communicate courteously and effectively, both verbally and in writing, with Judicial Branch employees and external agencies.
Follow verbal and written instructions and apply them accurately.
Maintain confidentiality of sensitive personnel, payroll, and medical information.
Required Skills
Application of human resource practices and procedures within established guidelines.
Strong organizational skills and attention to detail.
Clear written and verbal communication.
Proficiency with Microsoft Office Suite or similar software.
Use of human resource information systems and related software.
Required Knowledge
Federal employment laws, including ADA, FMLA, and FLSA.
State of Wyoming employment rules, regulations, and Judicial Branch policies.
Wyoming State Auditor’s Office payroll processes, procedures, and deadlines.
Principles and protocols for managing official documents, data, and records.
HRIS administration and data integrity standards.
MINIMUM QUALIFICATIONS Education Bachelor’s degree in human resources, business, or a closely related field.
Experience
Four (4) to six (6) years of professional Human Resources experience, OR
Seven (7) years of professional Human Resources experience without a degree.
PHYSICAL DEMANDS
Use standard office equipment.
Sit at a desk for prolonged periods and work on a computer.
Stand and/or walk occasionally to frequently.
Read printed materials and computer screens.
Communicate in person or over the phone.
Lift up to 30 pounds at times.
NOTES
FLSA: Non-Exempt
Employment is “at-will” and subject to a background check.
This position is a State of Wyoming employee. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, STD, LTD, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.
HOW TO APPLY Interested applicants must submit a completed Branch application, cover letter, and resume for consideration.
Click here
to view all available positions and to complete the online application process. Please contact recruiter@courts.state.wy.us with any questions.
Veterans If you are a United States Armed Forces veteran, or the spouse of a veteran who was married to that veteran at the time of that person's death and receive survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
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GENERAL DESCRIPTION The Administrative Office of the Courts, located in Cheyenne, Wyoming, seeks to hire a Human Resources Coordinator to administer and coordinate assigned Human Resources functions for the Judicial Branch, including time and leave management, recruitment, Family and Medical Leave Act (FMLA) administration, Human Resources Information System (HRIS) management, and HR data tracking and reporting.
The position performs work requiring independent judgment, organization, and application of established laws, rules, policies, and procedures. Responsibilities involve managing multiple concurrent HR processes and projects with defined deadlines and compliance requirements. Work is performed under general supervision, but guidance is sought from the Chief Human Resources and Education Officer (CHREO) for complex, sensitive, or high-impact matters, changes in priorities, or issues with legal or policy implications.
The Administrative Office of the Courts provides administrative, technical, educational, financial, payroll, auditing, and human resources support to Wyoming judges and their support staff in an accurate, timely, and efficient manner. Through direction of the Wyoming Judicial Council, the AOC serves as a liaison between the Executive and Legislative Branch, law enforcement, and members of the public. Our offices are in Cheyenne, Wyoming, which is home to Cheyenne Frontier Days rodeo and abundant opportunities for outdoor recreation. Cheyenne, the capital of Wyoming, is a growing metropolitan area that thrives on its Western heritage.
Human Resources Contact: 307-777-7629 Brenda Reedy breedy@courts.state.wy.us
ESSENTIAL FUNCTIONS / DUTIES HR Customer Service and Program Coordination
Serve as a primary point of contact for employees, supervisors, applicants, and external partners regarding assigned HR programs, including recruitment, HRIS, FMLA, and time and leave administration.
Manage multiple HR service requests and program activities concurrently, ensuring timely communication, accurate documentation, and compliance with Judicial Branch policies and statutory requirements.
Communicate HR policies, procedures, deadlines, and requirements clearly and consistently to employees at all organizational levels.
Coordinate applicant and new-hire processes to ensure timely completion of payroll, benefits, retirement, and onboarding requirements.
Serve as liaison between Branch employees and external agencies, including the Wyoming State Auditor’s Office (SAO), Employees Group Insurance (EGI), Administration & Information (A&I), and the Wyoming Retirement System (WRS).
Provide technical assistance and training related to HR programs, system changes, and policy updates.
Manage assigned HR Help Desk tickets, prioritize workload, and maintain documentation for audit and compliance purposes.
Time and Leave Administration
Administer employee time and leave in the Branch HRIS in accordance with federal and state law, Judicial Branch policies, and applicable employment rules.
Process time‑off requests, maintain leave balances, and conduct periodic reviews to ensure accuracy and consistency.
Monitor compliance with leave-related requirements and address discrepancies or issues within established guidelines.
Document procedures and recommend process improvements to enhance efficiency and consistency.
Assist with payroll processing in AdvantageHR.
Recruitment and Onboarding
Coordinate recruitment activities in collaboration with hiring managers, ensuring compliance with public-sector hiring practices and documentation standards.
Prepare and post job announcements; manage applicant screening, tracking, and selection documentation.
Coordinate interviews, reference checks, and required approvals.
Administer onboarding processes to ensure completion of required forms, system access, benefits enrollment, and compliance requirements within established timelines.
FMLA Administration
Serve as the primary contact for employees and supervisors regarding FMLA and related leave programs.
Administer FMLA cases, including eligibility determinations, required notices, documentation tracking, and coordination with payroll and benefits.
Maintain accurate, confidential records and ensure compliance with applicable laws, rules, and policies.
Utilize standardized tracking tools to support consistent application of leave requirements.
HRIS and Data Management
Maintain HRIS data accuracy, integrity, confidentiality, and compliance with reporting and audit requirements.
Perform HRIS-related tasks, including data entry, audits, report generation, and system updates.
Generate standard and ad hoc reports for management, external agencies, and audits.
Assist with HRIS testing, implementation of updates, and user support or training as needed.
Data Tracking and Reporting
Collect, maintain, and analyze HR-related data to support compliance, reporting, and operational decision‑making.
Track HR metrics and prepare documentation for audits, reviews, and internal reporting.
Identify trends or issues and communicate findings to the Human Resources Manager.
PREFERENCES Preference may be given to candidates with a Human Resources Certification from either the Society for Human Resource Management (SHRM) or the Human Resource Certification Institute (HRCI).
KNOWLEDGE, SKILLS & ABILITIES Required Abilities
Communicate courteously and effectively, both verbally and in writing, with Judicial Branch employees and external agencies.
Follow verbal and written instructions and apply them accurately.
Maintain confidentiality of sensitive personnel, payroll, and medical information.
Required Skills
Application of human resource practices and procedures within established guidelines.
Strong organizational skills and attention to detail.
Clear written and verbal communication.
Proficiency with Microsoft Office Suite or similar software.
Use of human resource information systems and related software.
Required Knowledge
Federal employment laws, including ADA, FMLA, and FLSA.
State of Wyoming employment rules, regulations, and Judicial Branch policies.
Wyoming State Auditor’s Office payroll processes, procedures, and deadlines.
Principles and protocols for managing official documents, data, and records.
HRIS administration and data integrity standards.
MINIMUM QUALIFICATIONS Education Bachelor’s degree in human resources, business, or a closely related field.
Experience
Four (4) to six (6) years of professional Human Resources experience, OR
Seven (7) years of professional Human Resources experience without a degree.
PHYSICAL DEMANDS
Use standard office equipment.
Sit at a desk for prolonged periods and work on a computer.
Stand and/or walk occasionally to frequently.
Read printed materials and computer screens.
Communicate in person or over the phone.
Lift up to 30 pounds at times.
NOTES
FLSA: Non-Exempt
Employment is “at-will” and subject to a background check.
This position is a State of Wyoming employee. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, STD, LTD, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.
HOW TO APPLY Interested applicants must submit a completed Branch application, cover letter, and resume for consideration.
Click here
to view all available positions and to complete the online application process. Please contact recruiter@courts.state.wy.us with any questions.
Veterans If you are a United States Armed Forces veteran, or the spouse of a veteran who was married to that veteran at the time of that person's death and receive survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
#J-18808-Ljbffr