Irvine BMW
Position Purpose
The Loaner Car Agent is responsible for ensuring all service customers needing a loaner vehicle have one provided to them. He/She also ensures all processes and procedures are efficient and convenient for each customer. He/She monitors and maintains the center’s loaner fleet using ATMS.
Essential Duties and Responsibilities
Coordinate customer in/out process with proper use agreement.
Complete loaner vehicle delivery to customer.
Validate customer credentials (driver’s license, credit card, etc.).
Coordinate loaner vehicle flow process with Service Advisors.
Effectively communicate with the Reservations Department, Advisors and Management on a daily basis.
Track fleet mileage and ensure mileage is spread evenly.
Use TSD software to maintain service loaner contracts.
Follow up with Service Advisors to maintain a 2‑day average service loaner cycle.
Communicate usage requirements with third‑party vendors if applicable.
Create and monitor third‑party contracts.
Inspect and ensure vehicles are clean inside and out.
Perform proper vehicle walk‑around and document any damage in ATMS.
Maintain the most current supply of rental agreement forms for daily use.
Explain loaner vehicle policy to customers at time of agreement.
Follow up with customers about damages or other charges.
Accomplish all current and future tasks as appropriately assigned or requested.
Safeguard customer and dealer information per established policy.
Adhere to work schedule and arrive at work as scheduled, being at your workstation productively engaged by the scheduled time.
Exemplify organizational culture and hold others in the department accountable for doing the same.
Other related duties as may be assigned.
Seniority Level Entry level
Employment Type Full‑time
Job Function Sales and Business Development
Industries Retail Motor Vehicles
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Essential Duties and Responsibilities
Coordinate customer in/out process with proper use agreement.
Complete loaner vehicle delivery to customer.
Validate customer credentials (driver’s license, credit card, etc.).
Coordinate loaner vehicle flow process with Service Advisors.
Effectively communicate with the Reservations Department, Advisors and Management on a daily basis.
Track fleet mileage and ensure mileage is spread evenly.
Use TSD software to maintain service loaner contracts.
Follow up with Service Advisors to maintain a 2‑day average service loaner cycle.
Communicate usage requirements with third‑party vendors if applicable.
Create and monitor third‑party contracts.
Inspect and ensure vehicles are clean inside and out.
Perform proper vehicle walk‑around and document any damage in ATMS.
Maintain the most current supply of rental agreement forms for daily use.
Explain loaner vehicle policy to customers at time of agreement.
Follow up with customers about damages or other charges.
Accomplish all current and future tasks as appropriately assigned or requested.
Safeguard customer and dealer information per established policy.
Adhere to work schedule and arrive at work as scheduled, being at your workstation productively engaged by the scheduled time.
Exemplify organizational culture and hold others in the department accountable for doing the same.
Other related duties as may be assigned.
Seniority Level Entry level
Employment Type Full‑time
Job Function Sales and Business Development
Industries Retail Motor Vehicles
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