One Tech
Director of Operations at One Tech Engineering
One Tech is seeking a detail-oriented Payroll & Accounting Coordinator to oversee payroll for field contractors and manage accounts receivable functions. This role plays a critical part in ensuring accurate payroll processing, timely invoicing, and clean financial records. The ideal candidate is highly organized, comfortable working independently, and experienced with QuickBooks in a fast-paced, deadline-driven environment.
Key Responsibilities
Process bi‑weekly payroll for field contractors across multiple projects
Ensure accurate timecard review, approvals, and compliance with client billing terms
Maintain contractor pay rates, deductions, reimbursements, and adjustments
Coordinate payroll-related questions with contractors and internal team members
Ensure compliance with federal, state, and client‑specific payroll requirements
Generate and distribute client invoices in accordance with contract terms
Track payments, apply receipts, and reconcile accounts
Follow up on outstanding invoices and support collections as needed
Maintain accurate AR aging reports
Manage day‑to‑day accounting functions within QuickBooks
Reconcile bank and credit card accounts
Enter and maintain accurate financial records
Assist with month‑end close and financial reporting
Support audits and provide documentation when needed
Maintain organized digital records and documentation
Collaborate with recruiting and operations teams to ensure payroll accuracy
Identify process improvements to increase efficiency and accuracy
Assist leadership with ad‑hoc financial reporting and analysis
Qualifications
3‑5+ years of experience in payroll, accounting, or bookkeeping
Strong working knowledge of QuickBooks (Online or Desktop)
Experience processing payroll for hourly workers or contractors
Solid understanding of accounts receivable processes
High attention to detail and accuracy
Strong organizational and time‑management skills
Preferred
Experience in staffing, recruiting, or construction/field‑based industries
Familiarity with multi‑state payroll
Experience working in a small or growing company environment
Seniority level
Associate
Employment type
Full‑time
Job function Accounting/Auditing and Finance
Industries Staffing and Recruiting, Utilities, and Electric Power Generation
Inferred benefits
Medical insurance
Vision insurance
401(k)
Disability insurance
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Key Responsibilities
Process bi‑weekly payroll for field contractors across multiple projects
Ensure accurate timecard review, approvals, and compliance with client billing terms
Maintain contractor pay rates, deductions, reimbursements, and adjustments
Coordinate payroll-related questions with contractors and internal team members
Ensure compliance with federal, state, and client‑specific payroll requirements
Generate and distribute client invoices in accordance with contract terms
Track payments, apply receipts, and reconcile accounts
Follow up on outstanding invoices and support collections as needed
Maintain accurate AR aging reports
Manage day‑to‑day accounting functions within QuickBooks
Reconcile bank and credit card accounts
Enter and maintain accurate financial records
Assist with month‑end close and financial reporting
Support audits and provide documentation when needed
Maintain organized digital records and documentation
Collaborate with recruiting and operations teams to ensure payroll accuracy
Identify process improvements to increase efficiency and accuracy
Assist leadership with ad‑hoc financial reporting and analysis
Qualifications
3‑5+ years of experience in payroll, accounting, or bookkeeping
Strong working knowledge of QuickBooks (Online or Desktop)
Experience processing payroll for hourly workers or contractors
Solid understanding of accounts receivable processes
High attention to detail and accuracy
Strong organizational and time‑management skills
Preferred
Experience in staffing, recruiting, or construction/field‑based industries
Familiarity with multi‑state payroll
Experience working in a small or growing company environment
Seniority level
Associate
Employment type
Full‑time
Job function Accounting/Auditing and Finance
Industries Staffing and Recruiting, Utilities, and Electric Power Generation
Inferred benefits
Medical insurance
Vision insurance
401(k)
Disability insurance
#J-18808-Ljbffr