International City/County Management Association (ICMA) Veterans
City of Portland - City Clerk
International City/County Management Association (ICMA) Veterans, Portland, Maine, us, 04122
Job Overview
City Clerk – City of Portland
The City of Portland is seeking its next City Clerk to help serve its diverse community. As a key member of the City’s leadership team, the Clerk reports directly to the nine-member City Council, including the Mayor. The City Clerk is responsible for managing the operations of the City Clerk’s Office—including attending and facilitating all City Council meetings, managing membership of boards and commissions, and creating and maintaining all records of official acts of the Council. The Clerk also manages voter registration and elections, including ranked‑choice elections, and administers the City’s Clean Elections Fund.
The Clerk’s office issues state and local licenses and permits, such as marriage certificates and dog licenses, and keeps and maintains all other vital records of City residents, including birth and death records. The ideal candidate is efficient, technically skilled, deeply committed to transparent and efficient operations, and able to build and lead a diverse, high‑performing team. They excel in connecting with people at all levels and demonstrate public service in all of their actions. Their leadership style fosters an inclusive, positive, and growth‑oriented environment, and they understand the importance of nurturing talent within the team, providing mentorship and support while encouraging innovation and continuous improvement.
As a strategic thinker, the right candidate is adept at balancing multiple priorities while ensuring that the needs of the organization align with its broader goals. They value relationships, building strong partnerships both within the team and across departments to ensure collaboration and alignment.
Required Skills & Experience
Ten years of professional experience in the municipal field with at least five years in a leadership role with significant supervisory and administrative responsibilities.
Bachelor’s degree is strongly preferred.
Certified Clerk of Maine and Certified Municipal Clerk under the International Institute of Municipal Clerks, or the ability to obtain both certifications within two years of employment.
Comprehensive knowledge and experience in parliamentary procedures; state statutes relating to the duties and responsibilities of City Clerks, including voting regulations; recordkeeping and best practices; budgeting; personnel management; and strategic planning and management.
Excellent ability to establish and maintain effective working relationships with the City Councilors, Mayor, other City officials and employees, and the general public.
Excellent communication skills, including the ability to effectively speak with the public and the media.
Excellent technology skills, including a demonstrated commitment to using digital tools and services to increase civic engagement. Must be proficient in web‑based technical software applications, Microsoft Office software and Google G‑Suite applications, and have the ability to learn the City’s tools for agenda management, Boards and Commissions, and Elections.
Ability to work extended hours and to travel within the City during elections.
Must be a United States citizen and resident of Maine.
Experience in ranked‑choice voting is highly desirable.
Salary & Benefits The City Clerk’s salary is set annually by the City Council, and the salary range for this position starts at $130,000 and is dependent on experience. The City has a generous employee benefits package, and more information on our benefits can be found at www.portlandmaine.gov/Benefits.
City Benefits Include
Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College
Relocation assistance available, if applicable
Contact & Application If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207‑874‑8624.
The City Clerk’s position is open until filled; a first review of resumes will occur on January 2, 2026. Offers of employment are contingent upon the completion of a satisfactory criminal background check.
To apply, visit https://apptrkr.com/6814942
EEO Statement The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207‑874‑8624 or email hrinfo@portlandmaine.gov.
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The City of Portland is seeking its next City Clerk to help serve its diverse community. As a key member of the City’s leadership team, the Clerk reports directly to the nine-member City Council, including the Mayor. The City Clerk is responsible for managing the operations of the City Clerk’s Office—including attending and facilitating all City Council meetings, managing membership of boards and commissions, and creating and maintaining all records of official acts of the Council. The Clerk also manages voter registration and elections, including ranked‑choice elections, and administers the City’s Clean Elections Fund.
The Clerk’s office issues state and local licenses and permits, such as marriage certificates and dog licenses, and keeps and maintains all other vital records of City residents, including birth and death records. The ideal candidate is efficient, technically skilled, deeply committed to transparent and efficient operations, and able to build and lead a diverse, high‑performing team. They excel in connecting with people at all levels and demonstrate public service in all of their actions. Their leadership style fosters an inclusive, positive, and growth‑oriented environment, and they understand the importance of nurturing talent within the team, providing mentorship and support while encouraging innovation and continuous improvement.
As a strategic thinker, the right candidate is adept at balancing multiple priorities while ensuring that the needs of the organization align with its broader goals. They value relationships, building strong partnerships both within the team and across departments to ensure collaboration and alignment.
Required Skills & Experience
Ten years of professional experience in the municipal field with at least five years in a leadership role with significant supervisory and administrative responsibilities.
Bachelor’s degree is strongly preferred.
Certified Clerk of Maine and Certified Municipal Clerk under the International Institute of Municipal Clerks, or the ability to obtain both certifications within two years of employment.
Comprehensive knowledge and experience in parliamentary procedures; state statutes relating to the duties and responsibilities of City Clerks, including voting regulations; recordkeeping and best practices; budgeting; personnel management; and strategic planning and management.
Excellent ability to establish and maintain effective working relationships with the City Councilors, Mayor, other City officials and employees, and the general public.
Excellent communication skills, including the ability to effectively speak with the public and the media.
Excellent technology skills, including a demonstrated commitment to using digital tools and services to increase civic engagement. Must be proficient in web‑based technical software applications, Microsoft Office software and Google G‑Suite applications, and have the ability to learn the City’s tools for agenda management, Boards and Commissions, and Elections.
Ability to work extended hours and to travel within the City during elections.
Must be a United States citizen and resident of Maine.
Experience in ranked‑choice voting is highly desirable.
Salary & Benefits The City Clerk’s salary is set annually by the City Council, and the salary range for this position starts at $130,000 and is dependent on experience. The City has a generous employee benefits package, and more information on our benefits can be found at www.portlandmaine.gov/Benefits.
City Benefits Include
Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College
Relocation assistance available, if applicable
Contact & Application If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207‑874‑8624.
The City Clerk’s position is open until filled; a first review of resumes will occur on January 2, 2026. Offers of employment are contingent upon the completion of a satisfactory criminal background check.
To apply, visit https://apptrkr.com/6814942
EEO Statement The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207‑874‑8624 or email hrinfo@portlandmaine.gov.
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