Cynet systems Inc
Job Description:
The Office Administrator is responsible for overseeing daily office operations and providing comprehensive administrative support to ensure smooth and efficient workplace functioning.
This role supports staff, leadership, clients, and visitors while maintaining organization, communication, and operational excellence across the office.
Responsibilities:
Oversee daily office operations and ensure smooth workflow.
Maintain office supply inventory and coordinate reordering as needed.
Coordinate office maintenance, cleanliness, and organization.
Supervise office equipment and ensure proper working condition.
Answer and direct phone calls, take messages, and respond to inquiries.
Manage office correspondence including emails, letters, and faxes.
Schedule and coordinate meetings, appointments, and events.
Prepare and organize documents, reports, and presentations.
Maintain electronic and physical filing systems.
Assist staff with administrative tasks as required.
Manage calendars, meetings, and travel arrangements for senior staff.
Handle incoming and outgoing mail and deliveries.
Assist with onboarding new employees, including workstation setup and orientation materials.
Assist with office budgeting, expense tracking, and invoice processing.
Ensure timely payment of office bills and services.
Maintain accurate records of office-related expenses and receipts.
Greet and assist visitors, clients, and vendors.
Coordinate conference room bookings and meeting setups.
Requirement/Must Have:
High school diploma or equivalent.
Proven experience in office administration or a related role.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
Ability to handle sensitive and confidential information with discretion.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Friendly and professional demeanor.
Should Have:
Experience with office management software.
Basic knowledge of accounting or bookkeeping.
Knowledge of office safety procedures.
Qualification And Education:
Bachelor’s degree in business administration or a related field is a plus.
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The Office Administrator is responsible for overseeing daily office operations and providing comprehensive administrative support to ensure smooth and efficient workplace functioning.
This role supports staff, leadership, clients, and visitors while maintaining organization, communication, and operational excellence across the office.
Responsibilities:
Oversee daily office operations and ensure smooth workflow.
Maintain office supply inventory and coordinate reordering as needed.
Coordinate office maintenance, cleanliness, and organization.
Supervise office equipment and ensure proper working condition.
Answer and direct phone calls, take messages, and respond to inquiries.
Manage office correspondence including emails, letters, and faxes.
Schedule and coordinate meetings, appointments, and events.
Prepare and organize documents, reports, and presentations.
Maintain electronic and physical filing systems.
Assist staff with administrative tasks as required.
Manage calendars, meetings, and travel arrangements for senior staff.
Handle incoming and outgoing mail and deliveries.
Assist with onboarding new employees, including workstation setup and orientation materials.
Assist with office budgeting, expense tracking, and invoice processing.
Ensure timely payment of office bills and services.
Maintain accurate records of office-related expenses and receipts.
Greet and assist visitors, clients, and vendors.
Coordinate conference room bookings and meeting setups.
Requirement/Must Have:
High school diploma or equivalent.
Proven experience in office administration or a related role.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
Ability to handle sensitive and confidential information with discretion.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Friendly and professional demeanor.
Should Have:
Experience with office management software.
Basic knowledge of accounting or bookkeeping.
Knowledge of office safety procedures.
Qualification And Education:
Bachelor’s degree in business administration or a related field is a plus.
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