Top Talent Consulting
Role:
Executive Assistant
Company:
Rosenbaum Realty Group
Location:
Gilbert, AZ
Pay:
$65,000–$85,000
Rosenbaum Realty Group is a fast-growing, high-performance real estate and property organization with multiple locations in Arizona, and we are seeking a highly organized, proactive Executive Assistant to support senior leadership in a dynamic, fast-paced environment.
This role is ideal for someone who thrives on task switching, planning ahead, and keeping executives operating at their highest level, while also handling real estate transactions with precision and accountability. Someone who has proven ability to stay
several steps ahead
of executive priorities and deadlines
This position is a
critical support role
directly connected to executive productivity. You will work closely with the owners to manage schedules, communications, transactions, and operational details—both business and select personal tasks—so the organization runs smoothly and efficiently.
Required Qualifications
Preferred but not a dealbreaker to have an Arizona Real Estate License (active or inactive), or willingness to obtain
Experience or strong understanding of
real estate and property management.
Minimum of
5+ years
in an Executive Assistant, Operations, or high-level support role. Experience supporting executives or business owners
Strong organizational skills with the ability to switch tasks quickly
Close attention to detail and strong follow-through
Highly
resourceful
and solution-oriented; able to figure things out independently
Excellent written and verbal communication skills
Tech-savvy and comfortable managing multiple systems and inboxes
Self-starter who executes tasks immediately—no waiting, no excuses, no hand-holding
Key Responsibilities Executive Assistant Responsibilities
Manage executive email inboxes and calendars, ensuring priorities are handled proactively
Schedule meetings, coordinate appointments, and manage competing deadlines
Organize and maintain documents, contracts, bank files, and internal records
Assist with business administration, reporting, and organizational structure updates
Support executive workflows with planning, follow-ups, reminders, and task tracking
Handle select personal support tasks (errands, scheduling, household logistics, etc.) as part of executive support
Maintain confidentiality and professionalism at all times
Transaction Coordinator Responsibilities (Licensed Candidates)
Prepare and manage real estate transaction files from contract to close
Ensure all documents are accurate, complete, and submitted on time
Coordinate with agents, escrow, lenders, inspectors, and third parties
Track timelines, deadlines, and contingencies
Maintain compliance with Arizona real estate regulations
Keep transaction records organized and up to date
Office & Work Environment
In-office role
Shared executive office environment
Regular interaction with owners and the team
Fast-moving days with variety—no two days are the same
Clear task delegation and defined priorities between executives
Compensation & Benefits
Salary Range:
$65,000–$85,000, based on experience.
Opportunity for long-term growth and expanded responsibility
Structured onboarding and training plan once hired
Paid Time Off (PTO)
Secondary health insurance option
About the company: https://www.rosenbaumrealtygroup.com/
4 Easy Steps to Get Hired:
1. Fill out the screening questions on Indeed. *REQUIRED* 2. Receive an email to complete an assessment. *REQUIRED* 3. Schedule a Zoom interview with our talent acquisition team. 4. Interview with the management and get the job offer once passed!
#J-18808-Ljbffr
Executive Assistant
Company:
Rosenbaum Realty Group
Location:
Gilbert, AZ
Pay:
$65,000–$85,000
Rosenbaum Realty Group is a fast-growing, high-performance real estate and property organization with multiple locations in Arizona, and we are seeking a highly organized, proactive Executive Assistant to support senior leadership in a dynamic, fast-paced environment.
This role is ideal for someone who thrives on task switching, planning ahead, and keeping executives operating at their highest level, while also handling real estate transactions with precision and accountability. Someone who has proven ability to stay
several steps ahead
of executive priorities and deadlines
This position is a
critical support role
directly connected to executive productivity. You will work closely with the owners to manage schedules, communications, transactions, and operational details—both business and select personal tasks—so the organization runs smoothly and efficiently.
Required Qualifications
Preferred but not a dealbreaker to have an Arizona Real Estate License (active or inactive), or willingness to obtain
Experience or strong understanding of
real estate and property management.
Minimum of
5+ years
in an Executive Assistant, Operations, or high-level support role. Experience supporting executives or business owners
Strong organizational skills with the ability to switch tasks quickly
Close attention to detail and strong follow-through
Highly
resourceful
and solution-oriented; able to figure things out independently
Excellent written and verbal communication skills
Tech-savvy and comfortable managing multiple systems and inboxes
Self-starter who executes tasks immediately—no waiting, no excuses, no hand-holding
Key Responsibilities Executive Assistant Responsibilities
Manage executive email inboxes and calendars, ensuring priorities are handled proactively
Schedule meetings, coordinate appointments, and manage competing deadlines
Organize and maintain documents, contracts, bank files, and internal records
Assist with business administration, reporting, and organizational structure updates
Support executive workflows with planning, follow-ups, reminders, and task tracking
Handle select personal support tasks (errands, scheduling, household logistics, etc.) as part of executive support
Maintain confidentiality and professionalism at all times
Transaction Coordinator Responsibilities (Licensed Candidates)
Prepare and manage real estate transaction files from contract to close
Ensure all documents are accurate, complete, and submitted on time
Coordinate with agents, escrow, lenders, inspectors, and third parties
Track timelines, deadlines, and contingencies
Maintain compliance with Arizona real estate regulations
Keep transaction records organized and up to date
Office & Work Environment
In-office role
Shared executive office environment
Regular interaction with owners and the team
Fast-moving days with variety—no two days are the same
Clear task delegation and defined priorities between executives
Compensation & Benefits
Salary Range:
$65,000–$85,000, based on experience.
Opportunity for long-term growth and expanded responsibility
Structured onboarding and training plan once hired
Paid Time Off (PTO)
Secondary health insurance option
About the company: https://www.rosenbaumrealtygroup.com/
4 Easy Steps to Get Hired:
1. Fill out the screening questions on Indeed. *REQUIRED* 2. Receive an email to complete an assessment. *REQUIRED* 3. Schedule a Zoom interview with our talent acquisition team. 4. Interview with the management and get the job offer once passed!
#J-18808-Ljbffr