Augusta University
Office Associate- MCG-Otolaryngology
Augusta University, Augusta, Georgia, United States, 30910
Office Associate- MCG-Otolaryngology
Location: Augusta University
Full/Part Time: Full Time
Job Summary This position will provide administrative support to faculty and advanced practice providers in the Department of Otolaryngology. The duties include, but are not limited to: providing phone coverage, assisting faculty members with dictation, documentation, and inquiries, handling internal and external correspondence, routing grant applications, maintaining multiple calendars, coordinating and scheduling meetings, making travel/lodging arrangements, preparing travel authorizations/expense reports, preparing CME and/or teaching materials for seminars, arranging visitor/candidate itineraries, maintaining filing system, serving as department conference room coordinator, coordinate facilities maintenance requests, serve as department receptionist, assist department management team and other duties as assigned.
Responsibilities
Administrative support to Otolaryngology faculty and advanced practice providers to include preparation/planning for meetings and events, maintaining calendars, assisting with CME and/or teaching material preparation, travel and hotel arrangements, travel requests and expense statement processing, coordinating visitor/candidate itineraries, assisting with physician credentialing and licensing packets.
Serve as department conference room and library coordinator. Activities include managing reservations for Otolaryngology conference room, overseeing conference room and library cleanliness and maintenance, ordering books and materials for library, maintaining book filing system in library.
Serve as Otolaryngology receptionist; greet all visitors, phone coverage, electronic fax distribution, and department calendar distribution.
Coordinate maintenance requests with Facilities for all Otolaryngology offices.
Assist office manager and/or business manager with special projects and other duties as assigned.
Required Qualifications
High School Diploma/GED from a recognized State or Federal accrediting organization and a minimum of one year of office support experience.
Preferred Qualifications
Associate degree from an accredited college in a related field and/ or knowledge of medical terminology and transcription, and/or customer service experience.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
Excellent interpersonal, written, and verbal communication skills.
Excellent organizational, time-management, customer service, prioritization and office procedure skills.
Ability to maintain confidentiality.
Ability to work independently, manage multiple tasks, complete work and meet deadlines.
Shift/Salary/Benefits Shift: Days; Monday - Friday
Salary: $15.77-17.91 per hour. Pay Band: B2. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
Depending on the duties: the candidate may need a credit check for Positions of Trust and/or approved departmental Purchase Card usage.
Motor vehicle reports are required if the position requires driving an Augusta University vehicle.
For Faculty Hires: Standard verification of academic degrees and transcripts; foreign credentials require evaluation.
All employees must ensure confidentiality, availability, and integrity of sensitive information in accordance with cybersecurity and privacy policies during employment and beyond.
Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.
Augusta University is a tobacco‑free environment. The use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply Consider applying with us today!
Search for Job ID: 293427 at https://www.augusta.edu/hr/jobs/ . Select University Faculty & Staff > External Applicants if you are a candidate from outside the university. Select University Faculty & Staff > Internal Applicants if you are a current university employee. If you need further assistance, please contact us at 706‑721‑9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=293427&PostingSeq=1
#J-18808-Ljbffr
Full/Part Time: Full Time
Job Summary This position will provide administrative support to faculty and advanced practice providers in the Department of Otolaryngology. The duties include, but are not limited to: providing phone coverage, assisting faculty members with dictation, documentation, and inquiries, handling internal and external correspondence, routing grant applications, maintaining multiple calendars, coordinating and scheduling meetings, making travel/lodging arrangements, preparing travel authorizations/expense reports, preparing CME and/or teaching materials for seminars, arranging visitor/candidate itineraries, maintaining filing system, serving as department conference room coordinator, coordinate facilities maintenance requests, serve as department receptionist, assist department management team and other duties as assigned.
Responsibilities
Administrative support to Otolaryngology faculty and advanced practice providers to include preparation/planning for meetings and events, maintaining calendars, assisting with CME and/or teaching material preparation, travel and hotel arrangements, travel requests and expense statement processing, coordinating visitor/candidate itineraries, assisting with physician credentialing and licensing packets.
Serve as department conference room and library coordinator. Activities include managing reservations for Otolaryngology conference room, overseeing conference room and library cleanliness and maintenance, ordering books and materials for library, maintaining book filing system in library.
Serve as Otolaryngology receptionist; greet all visitors, phone coverage, electronic fax distribution, and department calendar distribution.
Coordinate maintenance requests with Facilities for all Otolaryngology offices.
Assist office manager and/or business manager with special projects and other duties as assigned.
Required Qualifications
High School Diploma/GED from a recognized State or Federal accrediting organization and a minimum of one year of office support experience.
Preferred Qualifications
Associate degree from an accredited college in a related field and/ or knowledge of medical terminology and transcription, and/or customer service experience.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
Excellent interpersonal, written, and verbal communication skills.
Excellent organizational, time-management, customer service, prioritization and office procedure skills.
Ability to maintain confidentiality.
Ability to work independently, manage multiple tasks, complete work and meet deadlines.
Shift/Salary/Benefits Shift: Days; Monday - Friday
Salary: $15.77-17.91 per hour. Pay Band: B2. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
Depending on the duties: the candidate may need a credit check for Positions of Trust and/or approved departmental Purchase Card usage.
Motor vehicle reports are required if the position requires driving an Augusta University vehicle.
For Faculty Hires: Standard verification of academic degrees and transcripts; foreign credentials require evaluation.
All employees must ensure confidentiality, availability, and integrity of sensitive information in accordance with cybersecurity and privacy policies during employment and beyond.
Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.
Augusta University is a tobacco‑free environment. The use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply Consider applying with us today!
Search for Job ID: 293427 at https://www.augusta.edu/hr/jobs/ . Select University Faculty & Staff > External Applicants if you are a candidate from outside the university. Select University Faculty & Staff > Internal Applicants if you are a current university employee. If you need further assistance, please contact us at 706‑721‑9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=293427&PostingSeq=1
#J-18808-Ljbffr