BD (Tissuemed Ltd)
Administrative Assistant, MDS R&D
BD (Tissuemed Ltd), Salt Lake City, Utah, United States, 84193
Senior level
Mid-Senior level
Employment type Full-time
Job function Business Development and Sales
Industries Medical Equipment Manufacturing
Administrative Assistant, MDS R&D
at
BD (Tissuemed Ltd)
Summary The Executive Assistant will report to the platform Director, R&D, MDS‑SLC while also providing support to the MDS‑SLC Platform R&D teams. The ideal candidate is unflappable and able to prioritize and streamline processes, can use initiative and good judgement, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion.
Responsibilities Administrative support
Provide administrative support and contribute to organizational efficiency.
Independently and proactively coordinate the agenda’s / meetings / logistics for meetings, in house as well as off site, globally.
Maintain and create relevant networks and relationships as appropriate, both within Salt Lake City and globally.
Responsible for calendar management, requiring interaction with both internal and external executives and assistants.
Facilitate incoming and outgoing departmental communications on behalf of the Leadership Team.
Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries.
Create and process travel expenses and reimbursements in a timely manner.
Work with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented.
Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts.
Manages and sets up town halls and manages different communication mechanisms such as Yammer.
Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness.
Events Management
Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget.
Ability to lead the organization of external meetings, for instance around reward and recognition.
Select vendor and propose / select location.
Launch and implement nomination process.
Logistical organization of complex events.
Elaborate and implement concept for meeting.
Act as primary interface for meeting attendees.
Manage budget in autonomy.
Handle all communication aspects around the event.
Education & Experience
Minimum 5+ years’ experience as an Executive Assistant supporting multiple leaders in a multi‑function, matrixed, fast‑paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level.
High school degree required. Bachelor’s degree strongly preferred.
Expected Knowledge, Skills & Abilities
Tech savvy – strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) and experience with electronic systems and software applications such as SAP, Workday and Concur.
Ability to manage a fast‑paced heavy workload, heavy calendar and travel arrangements.
Strong interpersonal and communication skills.
Ability to flex schedule to accommodate the Director (MDS‑SLC R&D).
Experience supporting multiple leaders in a diverse multicultural environment.
A great teammate with the ability to develop and maintain good working relationships across the organization and external contacts.
Self‑motivated, enthusiastic, with an executive presence and the desire and ability to take initiative.
Strong sense of urgency in delivering tasks, strong follow‑through in prioritizing, coordinating and planning in a high‑volume fast‑paced environment.
Integrity and discretion in dealing with matters, and protect sensitive and confidential information.
Ability to use independent judgement to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution.
Ability to anticipate needs and be resourceful in delivering tasks; effectively leverage available resources.
A high level of attention to detail and accuracy (proofreading/formatting).
Demonstrated ability to assume greater responsibilities as circumstances dictate.
Key Competencies
Customer Focus
Ethical Conduct
Accountability & Results‑Orientation
Adaptive & Resilient
Action Oriented
Business Acumen
Process Effectiveness
Dealing with ambiguity
Relationship Management
Cultural awareness
Why Join Us? BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self.
At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.
Employment Conditions For most roles, we require a minimum of 4 days of in‑office presence per week. Remote or field‑based positions will have different workplace arrangements indicated in the job posting. Employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID‑19. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.
Becton, Dickinson, and Company
is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally‑protected characteristics.
Location USA UT - Salt Lake City BAS
#J-18808-Ljbffr
Employment type Full-time
Job function Business Development and Sales
Industries Medical Equipment Manufacturing
Administrative Assistant, MDS R&D
at
BD (Tissuemed Ltd)
Summary The Executive Assistant will report to the platform Director, R&D, MDS‑SLC while also providing support to the MDS‑SLC Platform R&D teams. The ideal candidate is unflappable and able to prioritize and streamline processes, can use initiative and good judgement, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion.
Responsibilities Administrative support
Provide administrative support and contribute to organizational efficiency.
Independently and proactively coordinate the agenda’s / meetings / logistics for meetings, in house as well as off site, globally.
Maintain and create relevant networks and relationships as appropriate, both within Salt Lake City and globally.
Responsible for calendar management, requiring interaction with both internal and external executives and assistants.
Facilitate incoming and outgoing departmental communications on behalf of the Leadership Team.
Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries.
Create and process travel expenses and reimbursements in a timely manner.
Work with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented.
Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts.
Manages and sets up town halls and manages different communication mechanisms such as Yammer.
Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness.
Events Management
Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget.
Ability to lead the organization of external meetings, for instance around reward and recognition.
Select vendor and propose / select location.
Launch and implement nomination process.
Logistical organization of complex events.
Elaborate and implement concept for meeting.
Act as primary interface for meeting attendees.
Manage budget in autonomy.
Handle all communication aspects around the event.
Education & Experience
Minimum 5+ years’ experience as an Executive Assistant supporting multiple leaders in a multi‑function, matrixed, fast‑paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level.
High school degree required. Bachelor’s degree strongly preferred.
Expected Knowledge, Skills & Abilities
Tech savvy – strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) and experience with electronic systems and software applications such as SAP, Workday and Concur.
Ability to manage a fast‑paced heavy workload, heavy calendar and travel arrangements.
Strong interpersonal and communication skills.
Ability to flex schedule to accommodate the Director (MDS‑SLC R&D).
Experience supporting multiple leaders in a diverse multicultural environment.
A great teammate with the ability to develop and maintain good working relationships across the organization and external contacts.
Self‑motivated, enthusiastic, with an executive presence and the desire and ability to take initiative.
Strong sense of urgency in delivering tasks, strong follow‑through in prioritizing, coordinating and planning in a high‑volume fast‑paced environment.
Integrity and discretion in dealing with matters, and protect sensitive and confidential information.
Ability to use independent judgement to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution.
Ability to anticipate needs and be resourceful in delivering tasks; effectively leverage available resources.
A high level of attention to detail and accuracy (proofreading/formatting).
Demonstrated ability to assume greater responsibilities as circumstances dictate.
Key Competencies
Customer Focus
Ethical Conduct
Accountability & Results‑Orientation
Adaptive & Resilient
Action Oriented
Business Acumen
Process Effectiveness
Dealing with ambiguity
Relationship Management
Cultural awareness
Why Join Us? BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self.
At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.
Employment Conditions For most roles, we require a minimum of 4 days of in‑office presence per week. Remote or field‑based positions will have different workplace arrangements indicated in the job posting. Employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID‑19. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.
Becton, Dickinson, and Company
is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally‑protected characteristics.
Location USA UT - Salt Lake City BAS
#J-18808-Ljbffr