Administrative Assistant Job at Touro College and University System in New York

Overview The Administrative Assistant provides high-level administrative and operational support to multiple departments at LCM, including Beis Medrash L'Talmud, Student Life, Housing, and Institutional Advancement. This position requires strong organizational skills, the ability to manage multiple priorities, and excellent communication and interpersonal abilities. The ideal candidate is detail-oriented, proactive, and comfortable working with confidential and sensitive information. Responsibilities Beis Medrash L'Talmud Provide secretarial and administrative support to the Rosh Hayeshiva and Menahel, including scheduling meetings, managing calendars, and handling correspondence. Maintain and update attendance and shiurim (lecture) databases, ensuring accurate and timely recordkeeping. Coordinate logistics for special religious programming and events. Student Life Manage purchasing and procurement for student life programs and initiatives, ensuring compliance with budgetary guidelines. Place, track, and reconcile food orders for the student meal plan and weekly campus events. Assist with planning and coordinating student engagement activities, including preparing materials, scheduling spaces, and communicating with vendors. Housing Oversee billing and processing of housing payments, adjustments, and refunds. Coordinate maintenance and repair requests in collaboration with resident advisors and facilities staff, ensuring timely resolution of issues. Maintain accurate records of room assignments, occupancy, and housing agreements. Institutional Advancement Provide administrative support for fundraising campaigns, alumni relations, and parent engagement initiatives. Assist with event planning and execution for donor receptions, campus events, and fundraising campaigns. Maintain and update donor and parent databases, track contributions, and oversee donor recognition and gift initiatives. Draft and distribute email communications using Mailchimp and other communication platforms. Qualifications Education/Experience Associates Degree required. Bachelor's Degree preferred. Prior experience in administrative or office support roles, preferably in an academic or nonprofit environment. Knowledge/Skills/Abilities Strong organizational and time management skills, with the ability to multitask and meet deadlines. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with database systems; experience with Mailchimp a plus. Ability to work independently and as part of a collaborative team. High level of discretion and professionalism when handling sensitive information Salary Maximum SalaryUSD $45,000.00/Yr. Minimum SalaryUSD $36,000.00/Yr. #J-18808-Ljbffr