Executive Assistant Job at AAM Brand in Hilton Head Island

divh2Executive Assistant/h2pSun City Hilton Head is the largest active adult community located in the heart of the South Carolina Lowcountry built on more than 5,000 acres. The property offers its 14,000 residents an engaging lifestyle to include three golf courses, fitness centers, indoor and outdoor pools, walking trails, sports park, performing arts center and crafts facilities. With more than 100 active clubs and groups, plentiful social and volunteer opportunities, a variety and abundance of activities, the beauty of the landscape and the high level of resident involvement make Sun City Hilton Head a premier active adult community./ppstrongPosition Summary:/strong/ppThe Executive Assistant provides the General Manager with personalized secretarial and administrative support in a well-organized and timely manner and provides the Board of Directors and Board Appointed Committees with administrative support, while protecting and maintaining the confidentiality of the information./ppstrongPosition Responsibilities:/strong/pulliParticipates as a member of the senior management team in support of Sun City Hilton Head, the General Manager, the Board of Directors and the Board Appointed Committees to include assisting in scheduling and correspondence./liliPrioritizes and follows up on incoming issues and concerns surrounding the property and/or department needs./li/ulpstrongExecutive Director Responsibilities:/strong/pulliProduces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics./liliDrafts letters and documents, collects and analyzes information, initiates communication through the various methods available./liliMaintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel./liliWelcomes guests and customers by greeting them in person, or on the telephone, and answering or directing inquiries and provides support to the front desk as requested by the General Manager./liliMaintains confidentiality while working on correspondence, minutes, or projects on behalf of the General Manager./liliCollects and analyzes data necessary to prepares reports, policies, presentations, and/or correspondence on behalf of and at the direction of the General Manager./liliMaintains filing systems for all documents produced on behalf of the General Manager./liliMaintains professional and technical knowledge by attending educational workshops, reviewing professional publications, and other means./liliResponsible for the overall organization and day-to-day needs of the Executive Office./liliAssists with all employee correspondence and coordinating meeting for staff and Board of Directors./liliPerforms other related duties as assigned./li/ulpstrongBoard of Directors Responsibilities:/strong/pulliSupports the Board of Directors and Board Appointed Committees by arranging meetings, working sessions, workshops, retreats, and training sessions as required by the governing documents or requested by the General Manager on behalf of the Board of Directors. Such arrangements may include room reservations, preparing presentations, obtaining required equipment and food service./liliAssists the General Manager in the preparation the draft agendas for all meetings, working sessions, workshops, retreats, training, sessions, and other requested meetings of the Board of Directors./liliRecords the minutes for Board meetings, and prepares action items resulting from Board Working Sessions./liliMaintains files for the Governing Documents of the Association, including Board correspondence and Board policies./liliWorking knowledge of all Board Appointed Committees./liliPerforms other related duties as assigned./li/ulpstrongKnowledge, Skills and Abilities:/strong/pulliAbility to multitask, and prepare and process large amounts of administrative and customer request items while being detail oriented./liliAbility to handle multiple tasks simultaneously, establish priorities, and meet deadlines./liliExceptional organization and tracking skills./liliAbility to function efficiently in a fast-paced, demanding environment./liliAbility to proficiently utilize computer programs and database systems, including Microsoft Office, internet zoom and e-mail systems./liliAbility to interact and work positively and effectively with homeowners and staff at all levels./liliAdvanced communication skills both verbal and written./liliSuperior customer service skills and phone etiquette./liliAbility to work collaboratively and cooperatively within the department as well as with other departments./li/ulpstrongPhysical Demands Work Environment:/strong/pulliPrimarily sitting at workstation utilizing a computer in an office setting./liliWalking/driving through community as needed./li/ulpstrongQualifications/strong/ppstrongBehaviors/strong/ppstrongPreferred:/strong/ppstrongLeader:/strong Inspires teammates to follow them/ppstrongFunctional Expert:/strong Considered a thought leader on a subject/ppstrongTeam Player:/strong Works well as a member of a group/ppstrongDetail Oriented:/strong Capable of carrying out a given task with all details necessary to get the task done well/ppstrongMotivations/strong/ppstrongPreferred:/strong/ppstrongSelf-Starter:/strong Inspired to perform without outside help/ppstrongAbility to Make an Impact:/strong Inspired to perform well by the ability to contribute to the success of a project or the organization/ppstrongEducation:/strong/ppstrongRequired:/strong High School or better./ppstrongPreferred:/strong Bachelors or better./ppstrongExperience:/strong/ppstrongRequired:/strong 5 years: High school diploma or GED and five (5) years of full time, paid, professional experience working in an Executive Assistant role supporting senior level leadership./p/div