Impact Confections, Inc.
Human Resource Generalist/Payroll Administration
Impact Confections, Inc., Janesville, Wisconsin, United States, 53546
SUMMARY
The
Human Resource/Payroll's
primary role is responsible for performing human resource and payroll related duties and works closely with the Human Resource Manager. This position carries out responsibilities in the following functional areas: payroll, benefits administration, employee relations, onboarding, policy implementation, recruitment/employment, safety and employment law compliance. Fully bilingual in English and Spanish strongly preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Process weekly payroll for an average of 220 full-time employees, ensuring human resource information system records are complete and accurate.
Complete new‑employee orientations and training.
Process daily and weekly reconciliation of direct labor hours for financial reporting and payroll accuracy.
Ability to use discretion with highly confidential employee information.
Handles first level of employee relations counseling for hourly production employees.
Prepare employee separation notices and related documentation, and conduct exit interviews.
Performs benefits administration to include claims resolution, change reporting, monthly benefit reconciliations and communicating benefit information to employees.
Maintains employee files and record keeping.
Maintains Payroll and HRIS systems.
Knowledge of UKG is strongly preferred.
Prepares and responds to assigned reporting requirements and requests for information.
Recommends new approaches, policies and procedures to effect continual improvements in the efficiency of the department and services performed.
Assist with assuring that the facility observes Local, State and Federal labor laws and regulations.
Demonstrate commitment to food safety and continuous improvements.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be highly organized and detail oriented. Bilingual English/Spanish is a plus.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE Bachelor’s degree (B. A.) from four-year college or university and 3-5 years related experience; or equivalent combination of education and experience. Experience working in a manufacturing environment is preferred.
LANGUAGE SKILLS Ability to read and comprehend instructions, correspondence, and memos. Ability to write detailed correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization. Bilingual English/Spanish a plus.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS Working knowledge of Microsoft Office with proficiency in Word and Excel. Ability to learn other application software essential to performing job tasks. Experience working with an online HRIS/Payroll system (Paylocity or other similar application). Human Resources, Benefits and/or Payroll Certificates a plus.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, risk of electrical shock, and vibration. The noise level in the work environment is equally quiet to moderate.
Impact Confections is an Equal Opportunity Employer and a Drug Free Workplace.
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Human Resource/Payroll's
primary role is responsible for performing human resource and payroll related duties and works closely with the Human Resource Manager. This position carries out responsibilities in the following functional areas: payroll, benefits administration, employee relations, onboarding, policy implementation, recruitment/employment, safety and employment law compliance. Fully bilingual in English and Spanish strongly preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Process weekly payroll for an average of 220 full-time employees, ensuring human resource information system records are complete and accurate.
Complete new‑employee orientations and training.
Process daily and weekly reconciliation of direct labor hours for financial reporting and payroll accuracy.
Ability to use discretion with highly confidential employee information.
Handles first level of employee relations counseling for hourly production employees.
Prepare employee separation notices and related documentation, and conduct exit interviews.
Performs benefits administration to include claims resolution, change reporting, monthly benefit reconciliations and communicating benefit information to employees.
Maintains employee files and record keeping.
Maintains Payroll and HRIS systems.
Knowledge of UKG is strongly preferred.
Prepares and responds to assigned reporting requirements and requests for information.
Recommends new approaches, policies and procedures to effect continual improvements in the efficiency of the department and services performed.
Assist with assuring that the facility observes Local, State and Federal labor laws and regulations.
Demonstrate commitment to food safety and continuous improvements.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be highly organized and detail oriented. Bilingual English/Spanish is a plus.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE Bachelor’s degree (B. A.) from four-year college or university and 3-5 years related experience; or equivalent combination of education and experience. Experience working in a manufacturing environment is preferred.
LANGUAGE SKILLS Ability to read and comprehend instructions, correspondence, and memos. Ability to write detailed correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization. Bilingual English/Spanish a plus.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS Working knowledge of Microsoft Office with proficiency in Word and Excel. Ability to learn other application software essential to performing job tasks. Experience working with an online HRIS/Payroll system (Paylocity or other similar application). Human Resources, Benefits and/or Payroll Certificates a plus.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, risk of electrical shock, and vibration. The noise level in the work environment is equally quiet to moderate.
Impact Confections is an Equal Opportunity Employer and a Drug Free Workplace.
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