Technical Source
The Procurement Coordinator will support business operations within Pharmaceutical Sciences (PharmSci) with a primary focus on procure-to-pay processes. This role will help drive efficiencies across a wide range of sourcing activities and will work closely with Procurement, Finance, and PharmSci stakeholders to ensure a consistent, end-to-end methodology for generating and managing purchase orders.
Key Responsibilities
Generate requisitions and manage purchase orders (POs) across all PharmSci lines of business, including:
Reviewing documentation for completeness
Raising POs and requesting approvals
Resolving PO-related discrepancies
Serve as a primary point of contact between PharmSci colleagues, Procurement, Finance, and external vendors to ensure seamless procure-to-pay processes.
Manage PO-related documentation (e.g., quotes, Statements of Work), obtain required signatures, and ensure all documents are properly attached to purchase requisitions.
Assist with setting up and maintaining vendor records in Ariba (or similar systems), including onboarding new vendors.
Manage the lifecycle of POs by extending end dates and/or closing POs as needed.
Review invoices and communicate discrepancies to vendors; partner with vendors, business contacts, Finance, and Procurement to resolve issues.
Support operational reporting by gathering and tracking monthly metrics (e.g., POs approved/spent/saved, discrepancies, contractor costs).
Monitor PO spend, identify significant under- or overspend, and proactively communicate findings to business owners.
Required Skills & Competencies
Strong planning, prioritization, and organizational skills.
Ability to manage and prioritize multiple tasks and requests simultaneously under time constraints and across global time zones.
Strong listening, written, and verbal communication skills with the ability to build and maintain effective customer and vendor relationships.
Strong negotiation skills and problem-solving mindset.
Proficiency with Microsoft Office, particularly Excel (e.g., pivot tables and similar tools).
Experience with Ariba Spend Management or other procurement tools (preferred).
Education & Experience
Bachelor’s degree in Management, Accounting, Finance, Economics, or a related field.
3–5 years of relevant experience in a similar function, preferably in a finance or procurement-related role.
Compensation: $42,000-$52,000 per year
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Key Responsibilities
Generate requisitions and manage purchase orders (POs) across all PharmSci lines of business, including:
Reviewing documentation for completeness
Raising POs and requesting approvals
Resolving PO-related discrepancies
Serve as a primary point of contact between PharmSci colleagues, Procurement, Finance, and external vendors to ensure seamless procure-to-pay processes.
Manage PO-related documentation (e.g., quotes, Statements of Work), obtain required signatures, and ensure all documents are properly attached to purchase requisitions.
Assist with setting up and maintaining vendor records in Ariba (or similar systems), including onboarding new vendors.
Manage the lifecycle of POs by extending end dates and/or closing POs as needed.
Review invoices and communicate discrepancies to vendors; partner with vendors, business contacts, Finance, and Procurement to resolve issues.
Support operational reporting by gathering and tracking monthly metrics (e.g., POs approved/spent/saved, discrepancies, contractor costs).
Monitor PO spend, identify significant under- or overspend, and proactively communicate findings to business owners.
Required Skills & Competencies
Strong planning, prioritization, and organizational skills.
Ability to manage and prioritize multiple tasks and requests simultaneously under time constraints and across global time zones.
Strong listening, written, and verbal communication skills with the ability to build and maintain effective customer and vendor relationships.
Strong negotiation skills and problem-solving mindset.
Proficiency with Microsoft Office, particularly Excel (e.g., pivot tables and similar tools).
Experience with Ariba Spend Management or other procurement tools (preferred).
Education & Experience
Bachelor’s degree in Management, Accounting, Finance, Economics, or a related field.
3–5 years of relevant experience in a similar function, preferably in a finance or procurement-related role.
Compensation: $42,000-$52,000 per year
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