Strategic Staffing Solutions
Duration:
6+ Months contract with the chance of extending or converting Pay Rate:
$29/hour Role Overview
Major Financial Institution is seeking an experienced
Administrative Assistant
to provide high-level administrative support within a shared, team-oriented environment supporting AWM Leadership. The ideal candidate is highly organized, detail-oriented, and comfortable operating in a fast-paced, confidential, and client-facing setting. Coverage needs may vary based on business priorities and location requirements. Required Skills & Qualifications
Strong proficiency in
Microsoft Word, Excel, PowerPoint, Outlook, and Zoom Experience with expense management platforms such as
SAP Concur
preferred Demonstrated ability to exercise sound judgment and discretion when handling confidential information Strong interpersonal and communication skills; professional written and verbal presence Proactive, self-motivated problem solver with strong follow-through Comfortable supporting executives and teams remotely across different locations Key Responsibilities
Provide comprehensive administrative support across multiple teams, offering flexible coverage as business needs evolve Coordinate domestic and international travel arrangements, process high volumes of expense reports and invoices accurately and in compliance with firm policies Manage complex calendars across multiple time zones, prioritizing and coordinating meetings, calls, and video conferences Arrange internal and external meetings, including conference room bookings, catering coordination, guest registration, and material preparation Perform general administrative tasks including time entry, invoice submissions, copying, scanning, filing, mailing, and ad hoc projects Serve as a point of contact for incoming calls; interact professionally with senior leaders, clients, and stakeholders Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Investment Banking
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6+ Months contract with the chance of extending or converting Pay Rate:
$29/hour Role Overview
Major Financial Institution is seeking an experienced
Administrative Assistant
to provide high-level administrative support within a shared, team-oriented environment supporting AWM Leadership. The ideal candidate is highly organized, detail-oriented, and comfortable operating in a fast-paced, confidential, and client-facing setting. Coverage needs may vary based on business priorities and location requirements. Required Skills & Qualifications
Strong proficiency in
Microsoft Word, Excel, PowerPoint, Outlook, and Zoom Experience with expense management platforms such as
SAP Concur
preferred Demonstrated ability to exercise sound judgment and discretion when handling confidential information Strong interpersonal and communication skills; professional written and verbal presence Proactive, self-motivated problem solver with strong follow-through Comfortable supporting executives and teams remotely across different locations Key Responsibilities
Provide comprehensive administrative support across multiple teams, offering flexible coverage as business needs evolve Coordinate domestic and international travel arrangements, process high volumes of expense reports and invoices accurately and in compliance with firm policies Manage complex calendars across multiple time zones, prioritizing and coordinating meetings, calls, and video conferences Arrange internal and external meetings, including conference room bookings, catering coordination, guest registration, and material preparation Perform general administrative tasks including time entry, invoice submissions, copying, scanning, filing, mailing, and ad hoc projects Serve as a point of contact for incoming calls; interact professionally with senior leaders, clients, and stakeholders Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Investment Banking
#J-18808-Ljbffr