Utah State University
Overview
The Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations".
The Youth Program Assistant works under the direction of the Program Coordinator to provide logistical coordination and facilitation for the youth programs held on the USU Logan campus. The position will help with aspects of coordination, facilitation and assistance with various youth program events and work as a team member to assist all related program activities and special events.
The Youth Program Assistant will use discretion and independent judgment as well as exceptional customer service in the performance of program and event related activities. Youth Program Assistants will need to have exceptional organizational skills and work well in a high paced environment. Team members will be required to work weekends and holidays when events are on campus.
Office of Events will arrange for the incumbent to attain required certifications including food handler's permit, USU golf cart permit, USU driver training, Minors on Campus training, and CPR/First Aid certifications following the hiring process.
Schedule: 10-15 Hrs/week during semesters and 30-35 Hrs/week during summer event season.
Working Schedule: Primarily between 8 a.m. – 5 p.m. M-F, however schedule will vary with event schedules, and will include some evenings, weekends, and holidays throughout the year. Ability and availability to travel is unlikely but may be required for some events or trainings.
Responsibilities 1. Office/Program Duties Percentage of Time: 65%
Assists the program coordinator in the planning and onsite coordination of assigned youth program groups.
Assists in coordination with USU vendors and local vendors for meals and other services.
Assists in the final preparations of housing reports and memos to campus vendors.
Typing participant evaluation summaries and preparing final evaluation reports.
Data entry of participant information.
Assists in the preparation and maintenance of team supplies and equipment.
Assists in processing final payments to vendors (ensuring payments are made on time).
Filing memos, receipts, invoices, and all other paperwork as instructed by the program coordinator.
Participates in on campus vendor meetings throughout program season (May – July).
2. On-site Program Facilitation Percentage of Time: 20%
Assists in conducting the check-in and check-out process for the residence halls.
Assists in monitoring all meal functions, and activities.
Assists in pre‑inspection to ensure all meeting rooms and special event facilities are ready prior to group's arrival.
Assists in the conducting and facilitation of Aggie Games (as needed), which are a series of outdoor games including volleyball, Frisbee, relay races, water games, climbing wall, etc.
Assists in monitoring and/or facilitating a variety of indoor and outdoor group activities.
Assists in mitigating risk, reporting damage and filling out incident and injury reports and keeping activity logs as assigned.
Assists in the preparation of final financial reports.
Assists in the conducting of welcome and orientation sessions for the entire group and the chaperones as needed.
Learning and following department processes and procedures.
3. Assist the team with other duties as assigned. Percentage of Time: 15%
Qualifications Preferred:
Preference will be given to individuals who have experience working with youth ages 12-18.
Strong clerical and record keeping skills.
Knowledge, Skills, and Abilities:
Knowledge of basic accounting/bookkeeping practices and procedures.
Ability to operate standard office equipment.
Ability and willingness to conform to department and event dress codes.
Ability to meet deadlines in a high stress environment and handle many tasks simultaneously.
Ability to speak, read, write, and communicate effectively with clients.
Ability to work unsupervised when needed and to fill in for the Event Coordinator in some instances.
Exceptional customer service abilities.
Experience working in a team environment.
Must be hard working, dependable, and prompt.
Working skills with Microsoft Word and Excel programs.
Ability to operate standard office equipment to include copiers, computer data systems, and printers.
Excellent oral, written, and interpersonal communication skills.
Strong organizational and record keeping skills.
Ability to work well in and remain pleasant in stressful situations.
Must be patient and positive, particularly while working with large groups in noisy conditions.
Job offer is contingent upon the successful completion of a background check.
Required Documents Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the CandidateProfile under "Resume/CV". Document size may not exceed 10 MB.
Advertised Salary $13.00 per hour, based on experience - ADA.
Physical Requirements The position requires considerable physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including heavy lifting (50 pounds) and/or pushing and pulling of heavy objects. Employees must be prepared to assume uncomfortable positions such as crawling, kneeling, and squatting. Additionally, the work environment can include confined or narrow spaces. Employees must adhere to safety precautions and may be required to use protective equipment.
The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).
Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner@usu.edu
435-797-1266 | Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322
Cody Carmichael
Title IX Coordinator
cody.carmichael@usu.edu
435-797-1266 | Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322
#J-18808-Ljbffr
The Youth Program Assistant works under the direction of the Program Coordinator to provide logistical coordination and facilitation for the youth programs held on the USU Logan campus. The position will help with aspects of coordination, facilitation and assistance with various youth program events and work as a team member to assist all related program activities and special events.
The Youth Program Assistant will use discretion and independent judgment as well as exceptional customer service in the performance of program and event related activities. Youth Program Assistants will need to have exceptional organizational skills and work well in a high paced environment. Team members will be required to work weekends and holidays when events are on campus.
Office of Events will arrange for the incumbent to attain required certifications including food handler's permit, USU golf cart permit, USU driver training, Minors on Campus training, and CPR/First Aid certifications following the hiring process.
Schedule: 10-15 Hrs/week during semesters and 30-35 Hrs/week during summer event season.
Working Schedule: Primarily between 8 a.m. – 5 p.m. M-F, however schedule will vary with event schedules, and will include some evenings, weekends, and holidays throughout the year. Ability and availability to travel is unlikely but may be required for some events or trainings.
Responsibilities 1. Office/Program Duties Percentage of Time: 65%
Assists the program coordinator in the planning and onsite coordination of assigned youth program groups.
Assists in coordination with USU vendors and local vendors for meals and other services.
Assists in the final preparations of housing reports and memos to campus vendors.
Typing participant evaluation summaries and preparing final evaluation reports.
Data entry of participant information.
Assists in the preparation and maintenance of team supplies and equipment.
Assists in processing final payments to vendors (ensuring payments are made on time).
Filing memos, receipts, invoices, and all other paperwork as instructed by the program coordinator.
Participates in on campus vendor meetings throughout program season (May – July).
2. On-site Program Facilitation Percentage of Time: 20%
Assists in conducting the check-in and check-out process for the residence halls.
Assists in monitoring all meal functions, and activities.
Assists in pre‑inspection to ensure all meeting rooms and special event facilities are ready prior to group's arrival.
Assists in the conducting and facilitation of Aggie Games (as needed), which are a series of outdoor games including volleyball, Frisbee, relay races, water games, climbing wall, etc.
Assists in monitoring and/or facilitating a variety of indoor and outdoor group activities.
Assists in mitigating risk, reporting damage and filling out incident and injury reports and keeping activity logs as assigned.
Assists in the preparation of final financial reports.
Assists in the conducting of welcome and orientation sessions for the entire group and the chaperones as needed.
Learning and following department processes and procedures.
3. Assist the team with other duties as assigned. Percentage of Time: 15%
Qualifications Preferred:
Preference will be given to individuals who have experience working with youth ages 12-18.
Strong clerical and record keeping skills.
Knowledge, Skills, and Abilities:
Knowledge of basic accounting/bookkeeping practices and procedures.
Ability to operate standard office equipment.
Ability and willingness to conform to department and event dress codes.
Ability to meet deadlines in a high stress environment and handle many tasks simultaneously.
Ability to speak, read, write, and communicate effectively with clients.
Ability to work unsupervised when needed and to fill in for the Event Coordinator in some instances.
Exceptional customer service abilities.
Experience working in a team environment.
Must be hard working, dependable, and prompt.
Working skills with Microsoft Word and Excel programs.
Ability to operate standard office equipment to include copiers, computer data systems, and printers.
Excellent oral, written, and interpersonal communication skills.
Strong organizational and record keeping skills.
Ability to work well in and remain pleasant in stressful situations.
Must be patient and positive, particularly while working with large groups in noisy conditions.
Job offer is contingent upon the successful completion of a background check.
Required Documents Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the CandidateProfile under "Resume/CV". Document size may not exceed 10 MB.
Advertised Salary $13.00 per hour, based on experience - ADA.
Physical Requirements The position requires considerable physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including heavy lifting (50 pounds) and/or pushing and pulling of heavy objects. Employees must be prepared to assume uncomfortable positions such as crawling, kneeling, and squatting. Additionally, the work environment can include confined or narrow spaces. Employees must adhere to safety precautions and may be required to use protective equipment.
The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).
Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner@usu.edu
435-797-1266 | Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322
Cody Carmichael
Title IX Coordinator
cody.carmichael@usu.edu
435-797-1266 | Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322
#J-18808-Ljbffr