Avid
Administrative Assistant page is loaded## Administrative Assistantlocations:
Remote - Massachusettstime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
PR00006194### ****It's fun to work in a company where people truly **BELIEVE** in what they're doing!*****We're committed to bringing passion and customer focus to the business.*ABOUT THE JOB
Avid is looking for an experienced Administrative Assistant to support its operations & functions. You will report to the Executive Administrator and Group Coordinator.**Remote opportunity, ideally near Burlington MA and able to commute into the office from time to time.**In this role, you will have the opportunity to:* Create & track all department PO's while working closely with contracts team to make sure SOWs are accurate, align with company policy & are fully executed.* Customer Briefing Center Coordinator; Key onsite contact for meeting briefing management and scheduling. Schedule all facets of meetings and manage all prep calls, conference room preparation, printed material, digital asset readiness for briefings; onsite contact for customers and sales team for briefing related questions (Local logistics support, Area Information, Hotel/Restaurant Info).* Create, manage and reconcile all PO’s related to events; Manage room blocks, staffing lists & contact lists; compose and send registration & travel communications to staff; Organize and plan onsite customer receptions & cocktail events and catering* Management of Vendor contracts from receipt through Finance, Legal and Executive signature. Including but not limited to; Tradeshows, Hotel blocks, Field events, Customer meetings.* Lead scheduling coordination of all Demo, Executive and Workflow meetings for major tradeshows (NAB, IBC, AES) manage group calendars, contacts and meeting logistics.* Coordinate travel plans using SAP/Concur; including expense reporting and reimbursement.* Manage department office supplies, subscriptions, memberships, equipment and information technology.* Provide general administrative support for Executives.* Receive, screen and handle telephone calls, mail, and other correspondence.* Printing, shipping, scanning, filing, copying as needed.* Efficiently prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.The qualified candidate will have the following skills and experience:* 2 - 4 years of experience in an administrative or coordinator role.* Strong organizational skills with excellent attention to detail and ability to manage multiple priorities.* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)* Experience with tools like Salesforce, Concur, SAP and/or NetSuite* Experience scheduling meetings, coordinating travel and managing travel* Strong written and verbal communication skills* **Join a global team** and experience a dynamic, collaborative work environment that fosters innovation and growth.* **Remote** **work model** offering flexibility to balance work and life.* **Access to development programs** with strong support and mentoring to help you grow and advance within the company.* **Equal opportunity employer** committed to diversity, inclusivity, and creating a welcoming environment for all employees.* **Attractive benefits package** including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.**ABOUT AVID**Avid empowers creators in film, television, music, and live events with cutting-edge technology and collaboration tools. At Team Avid, we are passionate about pushing the boundaries of innovation in a dynamic, collaborative environment. Our core values—empowerment, trust, inclusivity, and passion—define who we are. If you thrive in a fast-paced, transformative setting where your contributions matter, we’d love to have you on board. Learn more at www.avid.com.*Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.*#LI-Remote#LI-RM1US Pay Transparency Range $55,000.00 - $70,000.00*If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us**!* #J-18808-Ljbffr
Remote - Massachusettstime type:
Full timeposted on:
Posted Yesterdayjob requisition id:
PR00006194### ****It's fun to work in a company where people truly **BELIEVE** in what they're doing!*****We're committed to bringing passion and customer focus to the business.*ABOUT THE JOB
Avid is looking for an experienced Administrative Assistant to support its operations & functions. You will report to the Executive Administrator and Group Coordinator.**Remote opportunity, ideally near Burlington MA and able to commute into the office from time to time.**In this role, you will have the opportunity to:* Create & track all department PO's while working closely with contracts team to make sure SOWs are accurate, align with company policy & are fully executed.* Customer Briefing Center Coordinator; Key onsite contact for meeting briefing management and scheduling. Schedule all facets of meetings and manage all prep calls, conference room preparation, printed material, digital asset readiness for briefings; onsite contact for customers and sales team for briefing related questions (Local logistics support, Area Information, Hotel/Restaurant Info).* Create, manage and reconcile all PO’s related to events; Manage room blocks, staffing lists & contact lists; compose and send registration & travel communications to staff; Organize and plan onsite customer receptions & cocktail events and catering* Management of Vendor contracts from receipt through Finance, Legal and Executive signature. Including but not limited to; Tradeshows, Hotel blocks, Field events, Customer meetings.* Lead scheduling coordination of all Demo, Executive and Workflow meetings for major tradeshows (NAB, IBC, AES) manage group calendars, contacts and meeting logistics.* Coordinate travel plans using SAP/Concur; including expense reporting and reimbursement.* Manage department office supplies, subscriptions, memberships, equipment and information technology.* Provide general administrative support for Executives.* Receive, screen and handle telephone calls, mail, and other correspondence.* Printing, shipping, scanning, filing, copying as needed.* Efficiently prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.The qualified candidate will have the following skills and experience:* 2 - 4 years of experience in an administrative or coordinator role.* Strong organizational skills with excellent attention to detail and ability to manage multiple priorities.* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)* Experience with tools like Salesforce, Concur, SAP and/or NetSuite* Experience scheduling meetings, coordinating travel and managing travel* Strong written and verbal communication skills* **Join a global team** and experience a dynamic, collaborative work environment that fosters innovation and growth.* **Remote** **work model** offering flexibility to balance work and life.* **Access to development programs** with strong support and mentoring to help you grow and advance within the company.* **Equal opportunity employer** committed to diversity, inclusivity, and creating a welcoming environment for all employees.* **Attractive benefits package** including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.**ABOUT AVID**Avid empowers creators in film, television, music, and live events with cutting-edge technology and collaboration tools. At Team Avid, we are passionate about pushing the boundaries of innovation in a dynamic, collaborative environment. Our core values—empowerment, trust, inclusivity, and passion—define who we are. If you thrive in a fast-paced, transformative setting where your contributions matter, we’d love to have you on board. Learn more at www.avid.com.*Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.*#LI-Remote#LI-RM1US Pay Transparency Range $55,000.00 - $70,000.00*If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us**!* #J-18808-Ljbffr