Harris County
If you’re looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health.
About Harris County Public Health Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.
This is a grant-funded position.
Position Overview The Ryan White Grant Administration Program Coordinator will ensure the smooth functioning of Ryan White Grant Administration (RWGA) through the monitoring and expediting of administrative activities. Duties involve latitude for decision making in carrying out administrative functions, processing/tracking Accounts Payables, and managing logistics involving meetings, travel arrangements, office inventory, and court requests. The position serves as the RWGA Program Manager's assistant and coordinates special projects as needed.
Duties & Responsibilities
Coordinate day-to-day office operations, including supplies, equipment, facilities, and vendor relationships
Prepare, process, and track requests for purchase orders, invoices and reimbursement requests to ensure accurate and prompt handling
Functions as the RWGA Program Manager's assistant and assists with special projects involving the Program Manager
Prepares, coordinates, and maintains materials and logistics for RWGA sponsored meetings, training sessions, and staff travel arrangements
Assists in the preparation and process of Commissioners’ Court requests, letters, and attachments
Maintains the office supply inventory, processes supply orders, and completes tracking forms to monitor and track supply orders and administrative expenditures
Responsible for maintaining and updating the RWGA administrative policies & procedures
Serve as the primary point of contact for office-related inquiries and communications
Ensure timely dissemination of internal communications and updates
Other duties as assigned
Equal Opportunity Employer Harris County is an Equal Opportunity Employer. Hiring is based on merit, based on qualifications and performance.
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education
High School Diploma or Equivalent
Associate’s degree in business administration, management, or related field
Experience
At least one (1) year experience performing administrative office managerial duties in a health care, public sector, nonprofit, or grant-funded environment
Knowledge, Skills and Abilities
Strong organizational, problem-solving, and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with virtual collaboration tools (Teams, Zoom, etc.).
Ability to establish and maintain cooperative relationships with others.
Core Competencies Organizational Leadership
Understands the organizational mission
Understands ethics and public good; is concerned with public trust
Demonstrates respect for the opinions and beliefs of others
Collaboration
Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
Demonstrates a sense of responsibility for the success of the group
Collaborates with others to improve quality and address needs
Innovation
Ability to adapt to change
Interpersonal Abilities/Personal Characteristics
Treats others with courtesy, sensitivity, and respect
Behaves in an honest, fair, and ethical manner
Assesses and recognizes own strengths and weaknesses
Uses sound judgment
Self-motivated
Organizes and maintains work environment to allow for maximum productivity
Communication
Communicates clearly and effectively, both orally and in writing
NOTE Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.
Position Type and Typical Hours of Work
This is a Full-Time | Grant-Funded position
Days and hours of work are typically Monday through Friday, from 8 am to 5 pm
Other days and hours as necessary
Work Environment
This job operates remotely and in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The position is a largely sedentary role; however, some duties require the ability to lift up to 20 pounds and bending & standing for periods at a time.
Work Location
Harris County Public Health: Community Health & Wellness - 1111 Fannin St. Houston, Texas. 77002.
Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
#J-18808-Ljbffr
About Harris County Public Health Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.
This is a grant-funded position.
Position Overview The Ryan White Grant Administration Program Coordinator will ensure the smooth functioning of Ryan White Grant Administration (RWGA) through the monitoring and expediting of administrative activities. Duties involve latitude for decision making in carrying out administrative functions, processing/tracking Accounts Payables, and managing logistics involving meetings, travel arrangements, office inventory, and court requests. The position serves as the RWGA Program Manager's assistant and coordinates special projects as needed.
Duties & Responsibilities
Coordinate day-to-day office operations, including supplies, equipment, facilities, and vendor relationships
Prepare, process, and track requests for purchase orders, invoices and reimbursement requests to ensure accurate and prompt handling
Functions as the RWGA Program Manager's assistant and assists with special projects involving the Program Manager
Prepares, coordinates, and maintains materials and logistics for RWGA sponsored meetings, training sessions, and staff travel arrangements
Assists in the preparation and process of Commissioners’ Court requests, letters, and attachments
Maintains the office supply inventory, processes supply orders, and completes tracking forms to monitor and track supply orders and administrative expenditures
Responsible for maintaining and updating the RWGA administrative policies & procedures
Serve as the primary point of contact for office-related inquiries and communications
Ensure timely dissemination of internal communications and updates
Other duties as assigned
Equal Opportunity Employer Harris County is an Equal Opportunity Employer. Hiring is based on merit, based on qualifications and performance.
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education
High School Diploma or Equivalent
Associate’s degree in business administration, management, or related field
Experience
At least one (1) year experience performing administrative office managerial duties in a health care, public sector, nonprofit, or grant-funded environment
Knowledge, Skills and Abilities
Strong organizational, problem-solving, and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with virtual collaboration tools (Teams, Zoom, etc.).
Ability to establish and maintain cooperative relationships with others.
Core Competencies Organizational Leadership
Understands the organizational mission
Understands ethics and public good; is concerned with public trust
Demonstrates respect for the opinions and beliefs of others
Collaboration
Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
Demonstrates a sense of responsibility for the success of the group
Collaborates with others to improve quality and address needs
Innovation
Ability to adapt to change
Interpersonal Abilities/Personal Characteristics
Treats others with courtesy, sensitivity, and respect
Behaves in an honest, fair, and ethical manner
Assesses and recognizes own strengths and weaknesses
Uses sound judgment
Self-motivated
Organizes and maintains work environment to allow for maximum productivity
Communication
Communicates clearly and effectively, both orally and in writing
NOTE Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.
Position Type and Typical Hours of Work
This is a Full-Time | Grant-Funded position
Days and hours of work are typically Monday through Friday, from 8 am to 5 pm
Other days and hours as necessary
Work Environment
This job operates remotely and in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The position is a largely sedentary role; however, some duties require the ability to lift up to 20 pounds and bending & standing for periods at a time.
Work Location
Harris County Public Health: Community Health & Wellness - 1111 Fannin St. Houston, Texas. 77002.
Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
#J-18808-Ljbffr